Marketing Coordinator / Executive Assistant to the COO
18 days ago
Lincoln
Job Description Job Title: Marketing and Outreach Coordinator Reports To: Chief Operating Officer Department: Human Resources Status: Full-Time Location: Lincoln, NE Position Summary The Marketing Coordinator/Executive Assistant to the COO provides administrative, marketing, project coordination, and executive support to the Chief Operating Officer (COO) and A Blessing of Hope Family Services, LLC (ABOH). This position requires strong organization, time-management, communication, creativity, professionalism, and the ability to manage multiple projects while maintaining confidentiality and attention to detail. Essential Duties and Responsibilities Executive & Administrative Support • Assist with the organization of the COO’s weekly calendar, meetings, appointments, and priorities., • Maintain excellent time management, scheduling, follow-up, and project coordination., • Provide the COO with a weekly update on the status of assigned projects, upcoming events, outstanding needs, and items requiring attention., • Assist with planning and organizing All Staff meetings, employee celebrations, recognition events, and other company-wide activities., • Assist with coordination with other ABOH departments to identify operational, staffing, promotional, and resource needs and communicate those needs to the COO. Office & Operational Coordination • Coordinate the ordering and setup of operating supplies and furnishings for new and existing ABOH offices, including signage, locks, furniture, office supplies, painting, and other facility-related needs., • Obtain and present budget-conscious purchasing options, including the specific item, price, and proposed vendor/source, for COO review and approval., • Ensure all purchase requests are submitted to and approved by the COO prior to any purchase being made., • Assist with coordinating vendors, deliveries, installations, and other office setup needs., • Monitor projects and follow up to ensure tasks are completed timely and appropriately. Marketing & Community Engagement • Coordinate promotional meetings and outreach with DHHS caseworkers throughout Nebraska., • Develop and distribute promotional emails to caseworkers, community providers, and other professional partners., • Create and coordinate brochures, flyers, promotional materials, and other marketing resources for ABOH programs and services., • Create social media content, including Reels, TikToks, and other promotional or educational content, consistent with ABOH’s professional image., • Organize and coordinate community engagement events, outreach opportunities, and promotional activities., • Work collaboratively with ABOH departments to develop marketing materials that accurately represent their programs and services., • Assist departments in identifying opportunities to increase awareness and utilization of ABOH services. Professionalism & Workplace Expectations • Maintain professional, respectful, and friendly relationships with ABOH employees, clients, community partners, vendors, and other professional contacts., • Maintain a high level of integrity, honesty, discretion, and confidentiality in all responsibilities., • Refrain from participating in workplace gossip, negativity, or conversations that undermine coworkers, supervisors, leadership, or the organization., • Represent ABOH in a positive and professional manner both internally and within the community., • Demonstrate good judgment, accountability, reliability, and follow-through., • Communicate concerns, challenges, and operational needs appropriately through established supervisory channels., • Maintain a solution-focused and team-oriented approach to daily responsibilities. Core Competencies • Excellent organization and time-management skills, • Strong written and verbal communication skills, • Creativity and attention to detail, • Ability to manage multiple projects and competing priorities, • Budget-conscious decision-making and purchasing practices, • Professionalism and strong interpersonal skills, • Ability to work independently while maintaining communication with the COO, • Strong follow-through and accountability, • Ability to maintain confidentiality and exercise sound judgment, • Commitment to ABOH’s mission, values, and professional standards, • Proficiency with social media platforms and social media management tools, including Facebook, Instagram, TikTok, and other applicable platforms, • Proficiency with Canva for creating flyers, brochures, social media graphics, presentations, promotional materials, and other visual content, • Working knowledge of video editing and content creation tools, such as CapCut, Adobe Express, or similar platforms, for creating Reels, TikToks, and other short-form video content, • Working knowledge of graphic design and photo-editing software, such as Adobe Photoshop, Adobe Illustrator, or similar programs, • Familiarity with email marketing and communication platforms, such as Mailchimp, Constant Contact, or similar software, • Familiarity with social media scheduling and analytics tools, such as Meta Business Suite, Buffer, Hootsuite, or similar platforms, • Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams, • Ability to learn and effectively utilize new technology, software, and digital marketing tools as needed Benefits Full time Benefits: • Health Insurance (70% premium covered by employer + 50% premium for their families), • Dental insurance, • Vision Insurance, • Sick time off - 7 days accrued per year, • Paid vacation - 10 days accrued per year, • Holiday Pay (4 holidays/yr), • 401K + Matching, • 100% paid familial leave after one year of employment- 6 weeks paid Required Availability Monday-Friday 8-5; with occasional weekend availability