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Be at the heart of a high-growth technology business \n \n At Totalmobile, we're on a mission to make work more productive and enjoyable. Our industry-leading workforce management technology helps organisations across healthcare, local government, social housing, utilities and facilities management empower their frontline teams to deliver exceptional services every day. \n \n With around 800 employees across the UK, Ireland, Germany, the Nordics, Australia, Canada and the Philippines, we're continuing to grow at pace, and we're looking for an experienced Executive Assistant to join us on a 4-month fixed-term contract. \n \n This is an exciting opportunity to work closely with our Chief Financial Officer (CFO) and Chief Technology Officer (CTO), while also providing support across our wider Executive Leadership Team. If you're highly organised, proactive, enjoy working in a fast-paced environment and thrive on staying one step ahead, we'd love to hear from you. \n \n What you'll be doing \n \n As Executive Assistant, you'll play a pivotal role in helping our leaders operate effectively and efficiently. You'll be a trusted partner, ensuring priorities are managed, schedules run smoothly, and key initiatives stay on track. \n \n Your responsibilities will include: \n\n • Providing high-level administrative support to the Executive Leadership Team\n, • Managing and optimising busy executive calendars, ensuring time is spent on the highest-value activities\n, • Coordinating meetings, preparing agendas and supporting logistics for both in-person and virtual sessions\n, • Planning and delivering company events, including quarterly business meetings, social events and international gatherings\n, • Arranging domestic and international travel, accommodation and itineraries\n, • Managing expense submissions and related administration\n, • Drafting correspondence and communications on behalf of senior leaders\n, • Preparing presentations, reports, organisational charts and other business documentation\n, • Anticipating challenges before they arise and proactively resolving issues\n, • Managing competing priorities and handling confidential information with discretion and professionalism\n, • Building strong relationships across the business and supporting initiatives that help make Totalmobile a great place to work\n\n \n What we're looking for \n \n We're looking for someone confident working with senior stakeholders, highly organised and able to navigate a dynamic environment with ease. \n \n You'll bring: \n\n • Proven experience supporting senior executives, ideally at C-Suite level\n, • Outstanding organisational and prioritisation skills\n, • A proactive approach with the ability to anticipate needs and think ahead\n, • Excellent communication and interpersonal skills\n, • Strong attention to detail and a high level of professionalism\n, • Advanced Microsoft Office skills, including Word, Excel and PowerPoint\n, • Strong technical aptitude and confidence working with a range of business systems\n, • Experience managing complex calendars, travel arrangements and events\n, • The ability to handle sensitive and confidential information with absolute discretion\n\n \n Why join Totalmobile? \n \n At Totalmobile, you'll join a collaborative, ambitious business where people are empowered to make an impact. You'll work alongside senior leaders, gain exposure to strategic business initiatives and become part of a team that's helping transform the way frontline services are delivered across the globe. \n \n If you're an experienced Executive Assistant seeking an exciting short-term opportunity to make an immediate difference, we'd love to hear from you. \n \n Here at Totalmobile, we want all of our employees to feel valued, appreciated, and free to be who they are at work. We are committed to an inclusive workforce that fully represents diverse cultures, backgrounds, and viewpoints. We are dedicated to supporting inclusion and diversity at Totalmobile. We actively celebrate colleagues’ different abilities, sexual orientation, ethnicity, faith, and gender. Everyone is welcome and supported in their development at all stages in their journey with us.

Junior Mechanical Estimator HVAC / Mechanical Building Services | Permanent £35,000 - £50,000 + package This is a good role for someone who wants to build a proper career in mechanical estimating, not just sit in the background doing admin. You will be joining an established air conditioning and mechanical services contractor, working across cooling, heating, ventilation, water services and plumbing projects. The business delivers design, installation, commissioning, servicing and maintenance, so you will get exposure to the full process rather than only seeing tenders on a screen. The work will suit someone who is early in their estimating career, has come from an HVAC / mechanical engineering background, or is looking to move off the tools into a more technical office-based role. You do not need to be the finished article. You do need to be organised, technically curious and comfortable learning how mechanical projects are measured, priced, queried, submitted and handed over to delivery teams. What you’ll be doing • You will support the estimating team with mechanical and HVAC tenders., • You will help review drawings, specifications, schedules, site information and client requirements., • You will assist with take-offs, supplier enquiries, subcontractor quotations, cost comparisons and tender returns., • You will help price works across air conditioning, ventilation, heating, plumbing, water services, plant, controls interfaces and associated mechanical systems., • You will speak with suppliers to gather technical information, lead times, costs and product options., • You will help prepare budget estimates, schedules of quantities, detailed cost estimates and tender documentation., • You will support site surveys where required, helping understand existing systems, access issues, plant locations and potential installation constraints., • You will work closely with directors, project managers, engineers, CAD support and the service team to understand how projects are designed, priced, installed and maintained., • You will help identify scope gaps, drawing issues, exclusions, risks and areas where clarification is needed before a price is submitted., • You will assist with handover information once a project is secured, making sure the delivery team understands the tender allowance, scope and assumptions. What you’ll need • You could already be working as a Junior Mechanical Estimator, Trainee Estimator, Estimating Assistant, HVAC Estimator, Mechanical Coordinator, Project Administrator or Junior Mechanical Engineer., • A background in air conditioning, ventilation, refrigeration, mechanical services, plumbing, pipework or building services would be useful., • You may also be an AC engineer or mechanical engineer looking to move into estimating., • You should be comfortable reading drawings or willing to learn quickly., • You will need good attention to detail, solid communication skills and the confidence to ask questions when something does not look right., • You should be comfortable using Excel and general Microsoft Office., • Experience with AutoCAD, Bluebeam, Trimble, Ensign, ConQuest, Causeway or similar systems would be useful, but not essential at junior level., • A mechanical trade background, HNC, HND, building services qualification, engineering qualification or HVAC apprenticeship would all be relevant., • A full UK driving licence would be useful for site visits. Why this role This is a strong opportunity for someone who wants to develop into a Mechanical Estimator within a specialist HVAC and mechanical services business. You will be learning around people who understand design, installation, commissioning and maintenance, which is important. Good estimators are not just number crunchers. They understand how the work is built, what can go wrong, what suppliers need to be asked and where money can be lost. For someone early in their career, this gives you a proper route into estimating with technical support around you and a project mix that will help you develop. Apply now or get in touch for a confidential conversation

Junior Mechanical Project Manager HVAC / Mechanical Building Services | Permanent £40,000 - £55,000 + package This is a good role for someone who wants to move into mechanical project management properly, without being thrown into the deep end on a project they are not ready to run. You will be joining an established HVAC and mechanical services contractor, working across air conditioning, cooling, heating, ventilation, water services and plumbing projects. The business covers design, installation, commissioning, servicing and maintenance, so you will get exposure to the full project cycle rather than just one narrow part of the job. This would suit someone who is already working as a Junior Mechanical Project Manager, Mechanical Project Engineer, HVAC Project Engineer, Mechanical Supervisor, Installations Coordinator or mechanically biased Assistant Project Manager. You do not need to be the finished article, but at this level you should already understand mechanical services and have some experience helping manage projects, labour, materials, suppliers, drawings, site issues or client communication. What you’ll be doing • You will support the delivery of HVAC and mechanical building services projects from order through to completion., • You will help manage projects across air conditioning, ventilation, heating, plumbing, water services, plant, controls interfaces and associated mechanical systems., • You will work closely with directors, project managers, engineers, subcontractors, suppliers, clients and internal office teams., • You will help organise labour, materials, plant, access, drawings, RAMS, technical submissions, progress updates and handover information., • You will attend site visits and project meetings, helping track progress, raise issues and keep the project team updated., • You will deal with suppliers on equipment information, lead times, technical queries and delivery dates., • You will help review drawings, specifications and schedules, identifying anything that could affect installation, cost or programme., • You will support procurement, making sure materials and equipment are ordered in line with project requirements., • You will help manage variations, site records, snagging, commissioning information, O&M manuals and close-out documentation., • You will learn how to manage client expectations, subcontractor performance, programme, cost and quality across live mechanical projects. What you’ll need • You could already be working as a Junior Mechanical Project Manager, Mechanical Project Engineer, HVAC Project Engineer, Mechanical Supervisor, Installations Coordinator or Assistant Project Manager., • A background in air conditioning, ventilation, refrigeration, mechanical services, plumbing, heating or building services would be useful., • You may also be an AC engineer, mechanical engineer or supervisor looking to move into a more office and project-led role., • You should be comfortable reading drawings, reviewing specifications and understanding how mechanical systems are installed on site., • You will need good communication skills, attention to detail and the confidence to ask questions when something does not look right., • You should be organised enough to keep track of labour, materials, supplier information, drawings, dates, site issues and project paperwork., • Experience with Microsoft Office is expected. AutoCAD, Bluebeam, SharePoint, project management systems or estimating software would be useful, but not essential., • A mechanical trade background, HVAC apprenticeship, HNC, HND or building services qualification would all be relevant., • A full UK driving licence would be useful for site visits. Why this role This is a strong opportunity for someone who wants to grow into a proper Mechanical Project Manager role within a specialist HVAC and mechanical services business. You will be learning around people who understand design, installation, commissioning and maintenance, which matters. Good Project Managers understand how the work is priced, procured, installed, tested and handed over, not just how to update a programme. For someone early in their project management career, this gives you a sensible step up, technical support around you and enough variety to develop quickly. Apply now or get in touch for a confidential conversation

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