Administrative Assistant - Morton Grove
hace 7 días
Morton Grove
Seeking a self-directed, positive individual to act as full-time administrative assistant in busy school office. Must have excellent verbal and written communication skills and excellent computer skills. Experience with Student Information Systems and special education a plus. Essential Functions: • Oversees all aspects of general office coordination., • Maintains confidentiality in all aspects of students, staff, and school information., • Answers telephone, transfers to appropriate staff member, and takes accurate and detailed phone messages., • Greets, screens, and directs visitors / students., • Interacts and communicates with students, staff and visitors., • Signs for, distributes and prepares USPS / UPS / FedEx or similarly delivered letters and packages., • Performs general clerical duties to include, but not limited to copying, faxing, mailing, emailing and filing., • Maintains and updates student data within the Student Information System., • Coordinates and schedules meetings, testing, and evaluations for current students and prepares proper notifications., • Prepares appropriate documents and systems for the arrival of a new student., • Maintains Google calendar for campus meetings, testing, evaluations and tours for potential and current students., • Acts as a liaison between school districts, parents, transportation companies and other outside agencies., • Organizes the distribution of large mailings/emailings., • Maintains inventory of office equipment and supplies., • Arranges for the repair and maintenance of office equipment., • Assists with special event planning such as field trips, assemblies or graduation. Educational/Experience: Must have a High School Diploma. Job Specifications: Skills/Knowledge and Abilities • Must be able to communicate effectively with a positive customer service attitude., • Must possess good writing, analytical and problem-solving skills., • Must be able to follow oral and written instructions., • Must be proficient in Microsoft Office Word, Excel and Google., • Must have the ability to operate standard office equipment, including, but not limited to telephone systems, computers, copiers, facsimile machines, and calculators., • Must accept direction, adhere to policies and procedures and carry out assignments., • Must demonstrate tact, resourcefulness, patience, and dedication and react calmly and effectively in emergency situations., • Must demonstrate exemplary interpersonal skills, verbally communicate clearly and distinctly in a noisy environment, and be visually observant in dealing with staff, students, and parents., • Must project a positive image of the school to the students, parents/guardians, and staff as well as exhibit a positive employee attitude., • Must possess a valid Illinois driver's license., • Ability to communicate effectively, verbally and in writing, with Parkland students, supervisors, coworkers, subordinates, support agencies, and a variety of external consumers., • Adheres to the policies and procedures of Parkland Preparatory Academy.