Operations administrator jobs in LivingstonCreate job alerts

About the Role We are recruiting on behalf of a leading organisation within the electronic security industry for an experienced Service Coordinator to join their Edinburgh office. This is a fantastic opportunity for an organised and proactive administrator who enjoys working in a fast-paced environment. You'll play a key role in coordinating engineers, managing customer service requests, supporting service operations, and ensuring the smooth delivery of maintenance and support services. Working closely with the Service Administration Supervisor and Service Manager, you'll be part of a collaborative team where your organisational skills and attention to detail will make a real impact. Key Responsibilities As Service Coordinator, your responsibilities will include: • Managing customer service requests and logging call-outs within the service management system., • Coordinating engineer attendance and ensuring all service calls are completed and accurately recorded., • Arranging remedial works, follow-up visits and equipment requirements., • Ensuring customers receive service reports following engineer visits., • Producing regular service reports and management information using Excel and PowerPoint., • Supporting the management of service contracts and maintaining accurate contract records., • Monitoring compliance reports and industry regulations., • Assisting with invoicing, renewals and payment monitoring., • Coordinating engineer vehicle stock and equipment requirements., • Supporting weekly planning meetings with installation teams., • Booking and coordinating engineer training and maintaining training records., • Managing engineer call-out rotas, holiday cover and escalation procedures., • Coordinating service quotations and tracking their progress., • Ensuring compliance with GDPR and company information security procedures. About You We're looking for someone who is highly organised, customer-focused and able to manage multiple priorities. You'll ideally have: • Previous experience in an Administration or Service Coordination role., • Experience within an engineering, facilities management, construction or technical environment would be advantageous., • Scheduling or planning experience is highly desirable., • Excellent organisational and time management skills., • Strong communication skills with the ability to build relationships with customers and engineers., • The ability to work independently as well as part of a busy team., • Good IT skills, including Microsoft Office (particularly Excel) and experience using CRM or service management systems., • Excellent attention to detail and a proactive approach to problem-solving. What's on Offer?, • Competitive salary, • Permanent, full-time position, • Supportive and friendly team environment, • Opportunity to develop your skills within a growing business, • Varied and rewarding role with excellent career prospects Apply Today If you're an organised Service Coordinator or Administrator looking for your next opportunity in a fast-paced and rewarding environment, we'd love to hear from you. Apply now with your CV to be considered for this exciting opportunity. JBRP1_UKTJ

Lettings Administrator, Edinburgh EH6 £13.00ph | Temporary We are seeking an organised and customer-focused Lettings Administrator to support the day-to-day operations of a high-quality residential development. Acting as a key point of contact for prospective and current residents, you'll support the lettings process from enquiry to move-in while delivering excellent service. Key duties include: • Conducting apartment viewings and handling lettings enquiries, • Converting enquiries into viewings and lettings, • Processing applications, references, credit checks and deposits, • Supporting move-ins/outs, rent collection and record-keeping, • Maintaining data on Yardi (or similar systems), • Updating listings on Rightmove, Zoopla and other platforms, • Assisting with marketing activity and market research About you: • Minimum 1 year's experience in lettings, leasing, property sales or a related sector eg BTR, PBSA, • Strong customer service and sales skills, • Highly organised with strong attention to detail, • Confident using MS Office and property management systems If you're proactive, professional, and keen to join an innovative brand, apply now. (ritzrecempbus) JBRP1_UKTJ

Helpdesk Administrator Livingston Up to £30,000 | Monday – Friday | Permanent FM Search & Select are delighted to be partnering with a well-established facilities management business to recruit an experienced Helpdesk Administrator to join their specialist FM contracts team based in Livingston. This is an excellent opportunity to join a financially secure with a loyal workforce, strong client relationships and an excellent reputation within the FM industry. With low staff turnover and a supportive working environment, this role offers genuine long-term stability and career progression. The Role Working as part of a busy Helpdesk team, you'll be responsible for coordinating planned and reactive maintenance works across a portfolio of specialist FM contracts. You'll play a key role in ensuring engineers are scheduled efficiently, client requests are managed professionally, and service levels are consistently achieved. This is hybrid position, working Monday to Friday with two days from home. Responsibilities • Logging reactive maintenance requests and creating work orders., • Scheduling engineers and subcontractors across multiple contracts., • Monitoring job progress and ensuring works are completed within agreed timescales., • Liaising with clients, engineers and suppliers to provide regular updates., • Raising purchase orders and processing completed job documentation., • Updating CAFM systems with accurate information., • Supporting the wider operations team with general administrative duties., • Ensuring KPI and SLA targets are met across all contracts. About You We're looking for someone who has previous experience working within a Facilities Management helpdesk environment and understands the fast-paced nature of coordinating maintenance works. You'll ideally have: • Previous FM Helpdesk or FM Administration experience., • Experience using CAFM systems., • Excellent organisational and communication skills., • The ability to manage multiple priorities in a busy environment., • Strong IT skills, including Microsoft Office., • A proactive approach and excellent attention to detail. What's on Offer? • Salary up to £30,000, • Monday to Friday working hours, • Hybrid working, • Join a stable, cash-rich business with an excellent reputation, • Supportive team environment with low staff turnover, • Long-term career opportunities within a growing organisation If you're an experienced FM Helpdesk Administrator looking to join a business that values its people and offers genuine stability, we'd love to hear from you

Risk team – Belfast The Risk Operations Senior Administrator supports the efficient operation of the Risk Operations Team/ Risk Function by delivering high-quality administrative, project, and analytical support to Risk leadership. What you will do Risk Oper

Operations Administrator – Fully Remote. FindCore are thrilled to be assisting a well-established and growing business with the recruitment of an Operations Assistant. This is an excellent opportunity for an organised and dependable individual to support the company’s daily operations while work

What you will do Risk Operations/Function Administration Support Support to the Global Head of Risk Operations: Provide comprehensive administrative and organisational support to the Global Head of Risk Operations, including the planning and coordination of ad hoc meetings and events (e. Risk team �

The SIPP Operations Administrator will own the Company SIPP fee processes and Provide input into daily weekly calls with SIPP team and Third-Party administrator. The SIPP Operations Administrator will provide administrative support to the Investment SIPP team, on-boarding, maintaining, and monitorin

As we continue to grow, we are seeking a highly capable Luxury Operations Administrator to support the day-to-day operations of the company. Luxury Operations AdministratorBookkeeping, Stock Control and Ecommerce. Previous experience in office administration, bookkeeping, stock control, ecommerce, o

As Operations Administrator, you will be responsible for supporting the efficient handling of documentation and administrative processes within the Cargo Services function.

Seeking a Legal Operations Administrator for a 7-month fixed-term contract at National Accident Law to support senior legal operations.

We’re looking for an organised and detail-focused Admin Event Assistant to support the delivery of Edinburgh’s public space and event operations. As part of the Event and Public Space Operations team, you will provide essential administrative support to ensure the smooth coordination of public s

ApexFocusGroup collaborates with research firms, universities, and trusted brands to gather genuine consumer insights.We help connect everyday people with flexible work at home market research opportunities that influence real products, services, and customer experiences.Role Overview: We are we

What you will get in your new role Salary from £38,000 to £40,000 per annum Subsidised staff accommodation (if required) Access to a meal on shift in the staff canteen Employee discounts and use of facilities Uniforms provided and laundered at the company's expense Ongoing training and development

Full of initiative, you'll keep our Regional Distribution Centre clean, efficient and working correctly.In and around your day-to-day tasks (like organising pallets or operating a fork lift truck), you'll be alert and ready to tackle any challenge.From cleaning up spillages and printing price cards,

Reporting to the Operations Manager and working in a small team this is a fantastic opportunity to join a well-established company.

With bags of initiative, you'll help us run a clean and efficient Regional Distribution Centre.So there are no twiddling thumbs to be found here.As a competent team member, you'll control the standards and organisation of our returnable equipment department, and contribute to the success of our recy

Our client is currently recruting experienced warehouse operartives to join their busy operation in Taunton.Monday to Friday) Dutes include loading / unloading.Stacking goods on to pallets along with general warehouse duties.There will be some heavy lifting involved and the goods can weigh upto 20kg

In this crucial role, you will ensure materials availability and support warehouse operations, including picking, packing, storage, kitting, and distribution of components, maintaining exceptional service standards. Key Responsibilities Warehouse Operations: - Accurately and efficiently pick stock u

Job Title: Technical Operations Manager / FM Account ManagerLocation: Nationwide Travel Required Pay Range/details: £45,000 to £55,000 DOE + Benefits Cont

Protyre Autocare is looking for a methodical and meticulous Retail Operations & Compliance Manager. Centre of the month; a chance to win a race at your local go-karting track About the role</

Requirements7+ years experience across Operations, Supply Chain, Logistics or Ecommerce Operations, within a high-growth DTC business. About the RoleThe Global Operations Manager will oversee

Familiarity with wholesale operations, 3PLs, API/ EDI, ERP systems, and retailer operational requirements. Experience supporting international wholesale operations or large retail accounts (highly regarded). As we continue to grow globally, were looking for a highly organised Wholesale Operations Co

IDS, a UK-based engineering consultancy specialist, are looking to appoint a reliable Office Manager to support their operations and manage the office admin team.

As we continue to grow globally, we're looking for a highly organised Wholesale Operations Coordinator to support the operational business needs of selected key/national accounts across the UK and Europe. As a key member of our Wholesale Operations team, you'll be involved in onboarding new accounts

Manage the day-to-day running of the office and administrative operations. Experience supporting payroll, office administration, business operations, and client liaison.

Office of the CFO Assistant Manager Edinburgh.An exciting opportunity to join a growing and ambitious Business Services team.We are recruiting on behalf of a highly successful and rapidly expanding professional services firm seeking an experienced Assistant Manager to join its Business Services tea

With bags of initiative, you'll help us run a clean and efficient Regional Distribution Centre.So there are no twiddling thumbs to be found here.As a competent team member, you'll control the standards and organisation of our returnable equipment department, and contribute to the success of our recy

Everyone who works at Lidl brings something unique to the table - but we also have a whole lot in common.We’re hard-working, focused and reliable.As a Lidl Warehouse Operative, you’ll make sure our stores receive the right stock when they need it.From picking products to helping out in team task

Full of initiative, you'll keep our Regional Distribution Centre clean, efficient and working correctly.In and around your day-to-day tasks (like organising pallets or operating a fork lift truck), you'll be alert and ready to tackle any challenge.From cleaning up spillages and printing price cards,

Pension scheme Everyone who works at Lidl brings something unique to the table - but we also have a whole lot in common.As a Lidl Warehouse Operative, you’ll make sure our stores receive the right stock when they need it.From picking products to helping out in team tasks like checking stock, you��

Working closely with the Office Manager, you'll help ensure the office runs smoothly, providing a welcoming environment for employees and visitors while supporting facilities, administration and workplace operations. Supporting day-to-day office operations.

Everyone who works at Lidl brings something unique to the table - but we also have a whole lot in common.We’re hard-working, focused and reliable.As a Lidl Warehouse Operative, you’ll make sure our stores receive the right stock when they need it.From picking products to helping out in team task

Reports to: Owner & Operations Director. The primary purpose of this role is to undertake key administrative functions to support the efficient day-to-day operations of the business. Managing office operations on an ad hoc basis – including arranging furniture, equipment, stationery, repairs, and

The business is growing quickly across Europe and internationally, with lots happening across transformation, systems, operations and strategic projects.

This is a varied, hands-on position covering administration, employee operations, first-line IT support, office management, reporting and basic finance support. Administration, Operations and IT. Previous experience in administration, business operations, office management, IT support or a similarly

Seasonal Operations Assistant to support our team during our busiest period. Support the day-to-day running of operations. Previous operations, warehouse, retail, or logistics experience is beneficial but not essential.

Looking for a role where you'll be trusted, challenged and surrounded by high-performing colleagues?.We are supporting the search for an Executive Assistant to join a leading US headquartered, global alternative investment firm in London.This is a temp-to-perm opportunity supporting a team of c.The

The successful candidate will demonstrate strong organisational skills, attention to detail, discretion and a proactive approach to supporting colleagues and business operations. Supporting office management activities, including maintaining stock levels, ordering supplies, coordinating the distribu

This is a fantastic opportunity to become part of a collaborative and high-performing culture, supporting day-to-day office operations and helping to create a best-in-class workplace experience. Facilities & Office Operations.

During the initial training period (approximately 2–3 months), you will be required to attend the London office at least three days per week.Thereafter, attendance will typically be once a month, depending on experience.Monday to Friday, 9:30am – 5:30pm.Owen Reed is looking to recruit an.This is

Are you an experienced administrative professional with a passion for supporting high-performing teams? This is a leading, global firm - seeking candidates who thrive working in fast-paced environments, and are excited to get involved and help lead the team to success.We’re looking for an outstand

We are seeking a full-time Administrative Assistant to join and support our team in London.As an Administrative Assistant, you will be ensuring the smooth operation of the business and managing general administrative activities.Responsibilities will include operational tasks and some financial repor

Personal Assistant & Office Manager.Manchester office presence 4-5 days per week.Vypr is a Manchester HQ’d Private Equity backed SaaS business.Our market-leading product intelligence platform provides reliable consumer data to help manufacturers and retailers understand what their customers want t

An NHS Trust is looking for an experienced.Digital Transformation Programme.This is an excellent opportunity to play a key role in ensuring governance, reporting, planning and programme controls are embedded across a complex portfolio of digital projects.Lead the Programme Management Office (PMO) fu

I am currently sourcing on behalf of the Greater London Authority (GLA) for an experienced Portfolio Office Manager to join the Good Growth Directorate.This is an exciting opportunity to play a key role in delivering the Mayor of London’s strategic priorities across housing, land and development p