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Job Description POSITION SUMMARY The Accounts Payable Specialist is responsible for the accurate and timely processing of the company's accounts payable functions. This role ensures invoices, employee expense reimbursements, and vendor payments are processed in accordance with company policies and accounting standards while maintaining strong vendor relationships and supporting the Finance team during month-end and year-end close activities. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment KEY RESPONSIBILITIES • Process high volumes of vendor invoices accurately and in a timely manner., • Review invoices for proper approvals, coding, and supporting documentation., • Prepare and process weekly payment runs, including ACH, wire transfers, and checks., • Reconcile vendor statements and resolve invoice discrepancies., • Maintain vendor records, including W-9s and banking information., • Respond to vendor inquiries and resolve payment-related issues professionally., • Process employee expense reimbursements in accordance with company policy., • Assist with month-end close activities, including AP reconciliations and accruals., • Support annual audits by providing requested documentation., • Maintain organized and accurate financial records., • Identify opportunities to improve AP processes and internal controls., • Collaborate with cross-functional teams, including Purchasing, Operations, and Receiving, to ensure timely invoice resolution., • Perform additional accounting and administrative duties as assigned. QUALIFICATIONS • Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred., • 2–5 years of Accounts Payable experience., • Strong understanding of accounting principles and AP best practices., • Experience with ERP or accounting systems., • Proficiency in Microsoft Excel and Microsoft Office., • Excellent attention to detail and organizational skills., • Strong communication and problem-solving abilities., • Ability to manage multiple priorities and meet deadlines in a fast-paced environment. PREFERRED QUALIFICATIONS • Experience working in the apparel, wholesale, manufacturing, or consumer goods industry., • Experience processing high-volume invoices., • Familiarity with three-way matching and purchase order environments. WHAT WE OFFER • Competitive salary, • Comprehensive health benefits, • Paid Time Off, • 401(k) plan, • Employee discounts, • Opportunities for professional growth and development If you are a motivated finance professional who enjoys working in a collaborative environment and values accuracy, we'd love to hear from you. Company DescriptionQ4 Designs designs, develops, sources, and delivers apparel for some of the world's most recognized lifestyle and consumer brands. We combine creativity, product expertise, and operational excellence to bring high-quality collections to market.Q4 Designs designs, develops, sources, and delivers apparel for some of the world's most recognized lifestyle and consumer brands. We combine creativity, product expertise, and operational excellence to bring high-quality collections to market.

Job Description Position Summary The Accounts Payable Specialist is part of the Treasury team and is responsible for managing the full accounts payable cycle, maintaining vendor master records, performing month-end bank reconciliations, and supporting month-end closing and audit activities. This role works closely with Accounting, Business Units, and vendors to ensure timely, accurate, and efficient payment operations. Key Responsibilities 1. Accounts Payable • Process vendor invoices accurately and in a timely manner., • Review invoices for proper approvals and supporting documentation prior to payment., • Prepare and process domestic and international payments, including wire transfers, ACH payments, and checks., • Maintain vendor master records, including vendor onboarding, bank account setup and changes, and supporting documentation., • Monitor payment due dates to ensure timely payments and avoid overdue balances., • Communicate with vendors regarding invoices, payments, account statements, and payment-related inquiries., • Coordinate with vendors, Business Units, and Accounting to resolve invoice and payment discrepancies. 1. Treasury & Accounting Support • Perform monthly bank reconciliations and investigate reconciling items., • Support month-end and year-end closing activities related to Accounts Payable., • Prepare supporting documentation for internal and external audits., • Identify opportunities to improve Accounts Payable processes and workflow efficiency., • Perform other Accounts Payable, Treasury, and Finance-related duties as assigned. Qualifications • Bachelor's degree preferred, • 2–3 years of experience in Accounts Payable, Accounting, or Finance preferred., • Knowledge of Accounts Payable processes, bank reconciliations, and internal controls is a plus., • Strong communication and organizational skills., • Proficiency in Microsoft Excel and Microsoft Office.

Job DescriptionWe are looking for an Accounts Payable Specialist to join a non-profit organization in New York, New York on a Contract basis. In this role, you will help the accounting team reduce a high volume of outstanding credit card reconciliations while supporting day-to-day payable operations. This position works closely with the Accounting Manager and fellow AP team members to maintain accurate records, process vendor payments, and keep financial data organized. Responsibilities: • Reconcile corporate credit card activity and organize supporting receipts to resolve outstanding items accurately and efficiently., • Process invoices from receipt through entry, ensuring correct account coding and timely preparation for payment., • Review and update vendor and billing records to keep payment information complete, current, and accurate., • Assist with ACH payments and check runs by preparing documentation and confirming payment details before release., • Partner with the Accounting Manager and other accounts payable staff to manage daily workload and address aging items in the backlog., • Use Excel to track reconciliations, monitor invoice status, and support reporting needs for the accounts payable function., • Investigate discrepancies in invoices, receipts, and payment records and follow through to resolution with internal stakeholders or vendors., • Support accounts payable activity within Sage Intacct, including data entry, record maintenance, and transaction review as needed.• At least 2 years of experience in accounts payable or a closely related accounting support role., • Hands-on experience with invoice processing, account coding, and payment support activities., • Strong Excel skills with the ability to organize data, track open items, and reconcile transactions., • Experience handling credit card reconciliations and matching transactions to receipts or supporting documentation., • Familiarity with ACH payments, check runs, and vendor record maintenance., • Ability to work effectively in a team environment and coordinate closely with accounting staff and management., • Experience with Sage Intacct is preferred., • Strong attention to detail and accuracy when managing high-volume financial information.

Job Description The Accounts Payable Specialist is responsible for processing vendor invoices, ensuring accurate coding, and issuing timely payments. This role maintains vendor records, resolves billing discrepancies, and supports month-end close activities. Key duties include reviewing and matching invoices to purchase orders, processing payments (ACH, check, wire), reconciling vendor statements, and responding to vendor inquiries. The role also ensures compliance with company policies and internal controls. Qualifications include 2–5 years of AP or accounting experience, proficiency in Microsoft Excel and accounting systems, strong attention to detail, and the ability to manage deadlines in a fast-paced environment. Company Description Atlas Search is an executive recruiting firm dedicated to placing accounting, finance, middle office, information technology, human resources, and office / accounting support professionals. Our clients range from Fortune 500 to start-ups and we service all industries ranging from Financial Services to Media & Entertainment. We were founded on the principle of relationships; our firm has been built on partnering with candidates and clients with a focus on their long-term interests. We provide Technology professionals like yourself on a permanent basis for our clients across all industries. Specialties include: Software Engineers, Web Developers, iOS/Android Engineers, Data Analysts, Business Intelligence, Data Engineers, Data Scientists, Help Desk/Desktop Support, Systems Administrators/Engineers, Network Administrators/Engineers, Cloud/DevOps Engineers, Application Support, Business Analysts, Project Managers, IT Managers, CTOs, etc. Atlas Search is an executive recruiting firm dedicated to placing accounting, finance, middle office, information technology, human resources, and office / accounting support professionals. Our clients range from Fortune 500 to start-ups and we service all industries ranging from Financial Services to Media & Entertainment. We were founded on the principle of relationships; our firm has been built on partnering with candidates and clients with a focus on their long-term interests. We provide Technology professionals like yourself on a permanent basis for our clients across all industries. Specialties include: Software Engineers, Web Developers, iOS/Android Engineers, Data Analysts, Business Intelligence, Data Engineers, Data Scientists, Help Desk/Desktop Support, Systems Administrators/Engineers, Network Administrators/Engineers, Cloud/DevOps Engineers, Application Support, Business Analysts, Project Managers, IT Managers, CTOs, etc.

Job Description Our client, a real estate invest firm is seeking an Account Payable Support Specialist to join their team. • This is a long-term temp position which may have potential to convert to a perm job., • The position is fully on-site with a work schedule of Monday – Friday, 9am – 6pm., • The pay rate is $30.00 per hour. Property Management Accounts Payable Support Specialist Primary Purpose of Position: Coordinate accounts payable and financial accounting services for the assigned portfolio. Essential Functions: Accounting Operations • Process vendor invoices utilizing required expense allocations and ensuring vendors are billing according to contracts, negotiated rates and property budgets., • Perform invoice processing duties for the Property Management Office in a timely manner to avoid budget variances., • Responsible for diligently reviewing invoices and proactively reaching out to vendors to review and escalating questionable or inaccurate billings to the vendor in partnership with Property Management Coordinator., • Manage new vendor setup., • Review Nexus application for vendor billings, identify, research and resolve any incorrect billings. Act as a resource responding in a timely manner to any internal and/or external inquiries., • Process/review employee reimbursement requests., • Assist with the oversight of US Bank Visa account(s). Ensure proper coding by team members, review approvals and monitor final processing., • Act as liaison between Property Managers and Property Accountants during quarterly close activities and the preparation of assigned accruals., • Utilize corporate tools and practices to streamline AP processing and increase overall efficiency., • Provide high quality customer service to vendors and BXP employees., • Participate in the timely completion of the assigned portions of the annual operating budgets and related documents. General • Ensure compliance of corporate policies and procedures as they relate to both accounts payable and accounts receivable administration., • Provide support to Property Managers by producing, modifying, and/or distributing various internal forms, spreadsheets, and miscellaneous deliverables. Region/Building Specific Functions: • Perform other duties and special projects as assigned. Requirements and Qualifications: • High school diploma or equivalent educational certificate required; BA/BS Degree preferred., • Minimum of 2-5 years of progressively responsible administrative support experience and special projects experience required., • Experience in Accounts Payable preferred., • Experience with an Accounts Payable Automation Software preferred., • Related business/industry experience desirable., • Excellent organizational skills with ability to set priorities, manage multiple projects, and meet project deadlines., • Demonstrated ability to determine needs and achieve results without close supervision., • Demonstrated ability to take initiative and lead projects., • Ability to effectively interface with all departments of the company and to represent the company in a highly professional manner with all colleagues and outside partners., • Ability to work under pressure and within time constraints., • Superior verbal and written communication skills., • Excellent analytical skills., • Excellent attention to detail., • Ability to work independently and as part of a team., • Exhibit and champion excellence in work and willingness to embrace change., • Flexibility with work schedule to include working overtime on a periodic basis., • Proficiency with Microsoft Office Applications.

Job Description Bookkeeper - Construction Accounting - Bookkeeping Specialist United Staffing Solutions has the pleasure of representing an established and growing construction company in their search for an experienced Bookkeeper. This is an excellent opportunity for someone who enjoys working in a fast-paced office environment and takes pride in keeping financial records accurate and organized. This long term position starts on a temporary basis and has the possibility of becoming permanent if it is the right fit. Location: Maspeth, Queens, NY (Accessible via L train and multiple bus lines, metered and non-metered street parking are also available) Schedule: Monday–Friday, 8:30 AM–5:00 PM Pay: $25-33/hour depending on experience Position Type: Temporary-to-Permanent Responsibilities for the Bookkeeper: • Recording and maintaining accurate financial transactions, • Managing accounts payable and accounts receivable, • Processing invoices, payments, and expense reports, • Assisting with bank and credit card reconciliations, • Maintaining organized financial records and documentation, • Assisting with the preparation of financial reports and supporting documentation, • Communicating with clients and vendors via phone and email Qualifications for the Bookkeeper: • At least 2 years of bookkeeping experience (in a construction office or related environment is a plus, not a must), • Proficiency with QuickBooks, Microsoft Office, and Outlook, • Strong attention to detail and organizational skills, • Ability to multitask, prioritize, and meet deadlines in a fast-paced environment, • Excellent written and verbal communication skills, • Ability to communicate in Spanish is a plus, not a must If you’re a detail-oriented bookkeeping professional with construction industry experience looking for a long-term opportunity with a stable, growing company, we’d love to hear from you. Apply below now! \nCompany Description At United Staffing Solutions: We match consultants with rewarding careers where they can fully utilize their specialized talent to not only thrive but to also advance their skills. Every match we make is based on our working principles that guide our team, allowing us to deliver results for both client and consultant time after time. They are: Our core values include: The values we share serve as a compass for everyone at USS, guiding our behavior and representing the foundation of our culture. Our continuing success, our ability to achieve our mission, and our reputation for integrity, service, and professionalism are based on them. At United Staffing Solutions:\r\n\r\nWe match consultants with rewarding careers where they can fully utilize their specialized talent to not only thrive but to also advance their skills. Every match we make is based on our working principles that guide our team, allowing us to deliver results for both client and consultant time after time. They are:\r\n\r\nOur core values include:\r\n\r\nThe values we share serve as a compass for everyone at USS, guiding our behavior and representing the foundation of our culture. Our continuing success, our ability to achieve our mission, and our reputation for integrity, service, and professionalism are based on them.

Job DescriptionOracle ERP & EPM Systems Analyst The New York City Housing Development Corporation (HDC) is a public benefit corporation and the nation’s largest municipal Housing Finance Agency. HDC’s programs support the construction and preservation of multi-family affordable housing in New York City. Area of Talent: Information TechnologyPosition Type: Full Time/ExemptSalary Range: $125,000 - $135,000 Office Location: NYC/Financial District Position Summary: The Oracle Financial ERP and EPM Support Specialist reports directly to the Vice President, Enterprise Architecture and plays a critical role in supporting, modernizing, and advancing the organization’s financial systems and analytics platforms. This role provides operational support for Oracle ERP and EPM platforms while increasingly focusing on enterprise analytics, automation, AI-enabled insights, and integration with the Microsoft technology ecosystem. The ideal candidate combines strong Oracle Financials expertise with modern BI, scripting, and cloud skills, and demonstrates the ability to evaluate industry trends, adopt emerging technologies, and translate them into practical, secure enterprise solutions.Job Responsibilities:Oracle Financial Systems & EPM • Provide functional and technical support for Oracle ERP Financial modules including General Ledger, Accounts Receivable, Accounts Payable, and Purchasing., • Support, configure, and enhance Oracle EPM modules, including reconciliations and financial close processes., • Maintain integrations between ERP, EPM, and downstream reporting platforms., • Assist with annual 1099 processing, validation, corrections, and vendor communications., • Partner with Finance and Accounting teams to resolve transactional issues, reconciliations, and reporting discrepancies with Emphasys Debt and Investment applications and Benedict Loan Servicing application.Reporting, Analytics & Data Enablement, • Design, develop, and support enterprise reporting solutions using, Oracle Analytics / OBIEE, Oracle Data Visualizer, Oracle Business Intelligence Applications (OBIA) and Microsoft Power BI, • Support financial and operational analytics, including executive and audit-ready reporting., • Partner with Finance and business teams to translate reporting needs into scalable data models., • Support generation and distribution of Asset Management letters, notices, and other correspondence, including required emails and audit-related documentation.Data Integration, Automation & Scripting, • Develop and maintain ETL and data pipelines using Oracle Data Integrator (ODI) and SQL-based solutions., • Perform advanced SQL and PL/SQL development., • Use scripting languages (e.g., Python, PowerShell, shell scripting) to automate data processing, validation, reconciliations, and reporting workflows., • Support and maintain critical financial system interfaces, including the Builders Patch and Benedict interface, ensuring accurate and timely data flow between systems.AI, Microsoft Ecosystem & Future-State Enablement, • Contribute to the adoption of AI-enabled analytics, • Support integration with Microsoft tools and platforms, including Power BI, Azure services, and Power Platform components., • Stay current with Oracle and Microsoft product roadmaps and industry trends, proactively recommending enhancements and modernization opportunities.Collaboration & Governance, • Work closely with business stakeholders, Enterprise Architecture, and IT PMO teams., • Ensure data accuracy, consistency, security, and compliance with governance standards., • Document solutions, processes, and technical designs to support auditability and knowledge transfer.Required Qualifications:, • Bachelor’s degree in computer science or a related field, • 5+ years of relevant work experience, • Experience working with Oracle ERP Financial modules like GL, AR, AP, PO and EPM modules bank reconciliations., • Proficiency in report development using tools like Power BI, OBIA, OBIEE, and data visualization., • Working with ETL tools such as Oracle Data Integrator (ODI) would be a plus., • Strong SQL/PLSQL database programming skills., • Strong Object-oriented programming skills., • Sound knowledge of Oracle and SQL Server databases., • Strong analytical and problem-solving skills with a solid understanding of financial data. Preferred Qualifications:, • Experience with Microsoft Azure, Oracle Cloud Platforms., • Exposure to Enterprise AI tools and platforms., • Experience modernizing legacy reporting or analytics platforms., • Familiarity with data governance, security, and audit requirements., • Relevant Oracle, Microsoft, or cloud certifications. It is strongly preferred that you submit a cover letter with your resume. You may also fax your resume and cover letter to (212) 227-6816. HDC demonstrates a strong commitment to its employees by providing a salary that is competitive and commensurate with experience and excellent benefits, including:, • Health Benefits at a reasonable cost, • Dental and Vision Benefits at no cost, • Retirement savings plan with a generous match and a pension plan, • Paid holiday, vacation, sick time and parental leave, • Professional development opportunities, • Public Service Loan Forgiveness for eligible employees, • Wellness reimbursement, • Back-up Caregiver Benefit HDC is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.HDC is committed to the full inclusion of all qualified individuals. As part of this commitment, HDC will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please complete the reasonable accommodations section on the application or contact Human Resources by emailing jobs@NYCHDC.com.

Job DescriptionWe are looking for an experienced Payroll Supervisor/Manager to join a university environment in New York, New York. This contract opportunity is ideal for a payroll specialist who can oversee end-to-end payroll operations, maintain compliance, and support related accounting activities in a fast-paced setting. The role requires a hands-on leader who can coordinate with internal departments, ensure accurate compensation processing, and deliver dependable payroll service across a large employee population. Responsibilities: • Oversee complete payroll processing for employees paid on different schedules, ensuring accurate and timely submission through an external payroll provider., • Maintain payroll data by applying tax updates, employee status changes, benefit deductions, and onboarding information while reviewing large volumes of timesheets and time records for accuracy., • Administer payroll support activities for student workers and other support staff, including time record coordination and paycheck distribution., • Supervise payroll recordkeeping, manage annual payroll file setup, retain audit documentation, and coordinate the preparation and distribution of year-end wage statements., • Monitor union-related payroll deductions and reporting obligations to support ongoing compliance requirements., • Prepare payroll-related labor entries and post distributions to the general ledger in alignment with accounting standards., • Work closely with the payroll vendor to investigate and resolve payroll processing discrepancies and tax-related issues., • Support audit and tax reporting needs by assembling schedules, responding to inquiries, assisting with year-end requests, and contributing to organizational tax filing preparation., • Provide back-up support for accounts payable and assist with daily accounting operations as well as special projects when needed., • Partner with hiring and academic departments to align pay schedules, validate compensation details, and ensure accurate payroll processing for adjunct faculty and other employee groups.• At least 5 years of payroll experience, including substantial hands-on responsibility for full-cycle payroll processing., • Demonstrated ability to manage payroll for a large workforce, including experience handling multi-state and high-volume payroll environments., • Strong knowledge of payroll tax regulations, wage compliance requirements, and payroll reporting practices., • Experience working with ADP Workforce Now and familiarity with Banner or comparable financial or HR systems is preferred., • Advanced Microsoft Excel and Word skills with the ability to analyze data and prepare accurate payroll-related documentation., • Bachelor’s degree in Accounting is preferred., • Background in higher education, university accounting, or a similar institutional setting is a plus., • Excellent organizational, analytical, and customer service skills with the ability to work independently and manage detailed, complex tasks accurately.

Job Description A growing organization is seeking a detail-oriented Procurement Specialist to support day-to-day purchasing activities, vendor management, purchase orders, and procurement processes. This role will work closely with Finance, Accounting, business stakeholders, and vendors to ensure purchases are processed accurately, efficiently, and in accordance with company policies. The ideal candidate has experience working with Workday Procurement, strong organizational skills, and the ability to manage multiple requests while maintaining accurate records and documentation. Responsibilities • Manage day-to-day procurement activities, including purchase requisitions, purchase orders, and invoice-related inquiries., • Process and monitor purchasing requests through Workday Procurement., • Review purchase requests for accuracy, appropriate approvals, and compliance with company policies., • Coordinate with vendors and internal stakeholders regarding orders, pricing, delivery, and payment issues., • Maintain accurate vendor, purchasing, and procurement records., • Assist with vendor onboarding, documentation, and maintenance., • Monitor open purchase orders and follow up on outstanding items., • Partner with Accounts Payable and Finance to resolve invoice and payment discrepancies., • Prepare procurement reports and assist with spend analysis and process improvements. Qualifications • 2+ years of experience in procurement, or purchasing, • Hands-on experience with Workday Procurement required., • Strong Microsoft Excel and Microsoft Office skills., • Experience working with purchase orders, invoices, and vendor management., • Strong attention to detail and organizational skills., • Excellent communication and follow-through.

Job Description Accounts Receivable Specialist — Distributor (Rego Park, Queens, NY) An established distributor in Rego Park is seeking an experienced, self-directed Accounts Receivable Specialist to own day-to-day A/R operations and support related order and payables functions. This is a hands-on role for someone who can work independently and maintain clean receivables without close supervision. Responsibilities • Post and apply customer credit card and ACH payments accurately and on schedule, • Reconcile undeposited funds, • Manage collections and follow up on aging receivables, • Handle customer service inquiries related to accounts, invoices, and orders, • Troubleshoot and resolve order discrepancies and related issues, • Assist with accounts payable duties as needed, • Maintain records across Fishbowl (inventory) and QuickBooks Online, • Support general office duties as needed Requirements • Proven, hands-on experience with Fishbowl and QuickBooks Online (both required), • Strong accounts receivable, payment posting, and collections background, • Comfortable reconciling undeposited funds and assisting with payables, • Able to research and resolve orders independently, • Professional communication skills for direct customer contact, • Distribution or wholesale experience a plus Schedule: Full-time, flexible hours Compensation: $65,000–$75,000 annually, commensurate with experience (hourly, non-exempt) Location: On-site, Rego Park, Queens, NY

Job DescriptionBOOKKEEPER – ACCOUNTS PAYABLE SPECIALIST PART-TIME ONSITE ONLY ABOUT THE ROLE Join our team as an AP Bookkeeper, assisting with vendor payments, reconciliations, and compliance with our growing company. • Part -Time 2 Days per week or 16 hours per week; consistent schedule, • Pro-rated PTO accrual, • Flexible arrangement as W2 or 1099 KEY RESPONSIBILITIES Accounts Payable • Retrieve, sort, and scan invoices from mail, email, and online portals, • Process and classify vendor invoices in QuickBooks Online (QBO), • Monitor and report payment schedules based on due dates, • Process and classify employee expense reimbursements Reconciliation & Reporting • Reconcile vendor accounts, • Prepare weekly accounts payable reports Vendor Management & Compliance • Maintain vendor and subcontractor records including W-9s, banking, tax documents (1099s) and insurance/COIs, • Assist with resolution of vendor inquiries QUALIFICATIONS Required • Proactive, problem-solving skills, • Strong attention to detail and communication, • Deadline-driven; works well with established processes, • 1-2 years' experience OR class work in bookkeeping or accounting Preferred • QuickBooks Desktop or Online proficiency (AP, scanning, classifying), • Microsoft 365 experience, • Intermediate level Excel (Formulas, formatting, lookup tables), • AP automation tools and ACH/electronic payment knowledge

Job Description Working directly for the Branch Controller, the Assistant Controller will help support the administrative and accounting functions for Hatzel & Buehler. The Assistant Controller will assist in the preparation of payroll, accounts receivable, and other financial activities. This role will help to ensure compliance with corporate standard operating procedures and initiatives. Key Responsibilities: Payroll: • Work with payroll specialist to ensure weekly payroll is processed in a timely manner., • Respond to jurisdictional and pay scale questions cover numerous IBEW locals., • Work with Corporate office on benefit questions, issues and resolutions., • Prepare certified payroll reports., • Payroll reporting to various state and local jurisdictions as required., • Complete prevailing wage requests or surveys for local unions, state or federal agencies. Accounts Receivable: • Create weekly Billing Opportunities Schedule and distribute to Project Managers (PMs)., • Create monthly AIA billing documents and review monthly billing with PMs., • Verify all invoices are properly invoiced and entered into Spectrum., • Review with billing assistant collection items and develop a game plan for further follow-up., • Review retention reports and invoice customers ASAP., • Run weekly Accounts Receivable (AR) and retention reports and review for issues. Project Management: • Work with Branch Manager Controller, PMs, and estimating to ensure the proper setup of new projects in Spectrum., • Ensure proper budgets are created and all necessary documents (Contracts, Purchase Orders, Change Orders, etc.) have been received from customers., • Run and review weekly Pending Change Order (PCO) reports and follow up on pending items., • Run and review weekly project cost reports and address issues with the appropriate parties., • Prepare project Time & Material (T&M) rates as required by project documents., • Create quarterly Project Cost Summary (PCS) reports and review current and projected status with Controller and Manager. Accounts Payable: • Review and approve monthly subcontractor payments., • Review and approve manual check requests., • Review and approve MasterCard expenses., • Work with Corporate Accounts Payable (AP) to address and resolve any issues. Quarterly and Annual Duties: • Conduct quarterly financial results reviews with Branch Manager and Branch Controller and address any questions with corporate team members., • Compare monthly results to the annual current year budget., • Work with the Branch Manager and Branch Controller to develop annual budgets., • Work with Corporate on year-end audit confirmations. Qualifications: • Bachelor's Degree in accounting or finance., • Strong understanding of payroll processing and accounts receivable management., • Construction experience required., • 8-10 years in an accounting related field., • Experience with Spectrum ERP system or similar software., • Excellent attention to detail and organizational skills., • Strong communication and interpersonal skills., • Ability to work independently and as part of a team. Work Environment: This job mainly operates in an office setting using standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Salary: $110K – $115K DOE Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Life insurance, • Paid time off, • Tuition reimbursement, • Vision insurance Schedule: • Monday to Friday Work Setting: • Office Work Location: • In Person Equal Employment Opportunity HATZEL & BUEHLER provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, HATZEL & BUEHLER complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. HATZEL & BUEHLER expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of HATZEL & BUEHLER’s employees to perform their job duties may result in discipline up to and including discharge. Americans with Disability Act Applicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.

Job Description Title: Authorizations Specialist The Impact You Will Have: Liberty Home Guard is the country’s fastest-growing and best-rated home warranty provider. We are looking for an Authorizations Specialist to join our team in ensuring the accuracy and efficiency of home repair approvals. As an Authorizations Specialist, you will play a key role in reviewing and authorizing repair or replacement services, negotiating with vendors and technicians, and ensuring all claims adhere to company guidelines, ultimately contributing to the satisfaction and timely resolution of our customers' needs. Your duties and responsibilities include but are not limited to the following: Gather comprehensive home system and appliance malfunction diagnoses from technicians. Employ astute questioning techniques to ensure the accuracy and relevance of the information provided, preventing the authorization of incorrect repairs or replacements and ensuring alignment with approved solutions. Consistently negotiate with vendors and technicians during every call to secure competitive rates and cost-effective solutions for repair and replacement services, ensuring adherence to pricing guidelines and oaring;btaining necessary approvals. Employ exceptional communication skills to deliver service via phone, email, live chat, and any other designated communication channels. Handle both inbound and outbound calls seamlessly, strategically navigating the workflow to ensure effective communication with technicians, customers, and other departments. Collect a thorough diagnosis, including unit information, part numbers, and the cause of the breakdown. Authorize estimates within provided guidelines by promptly and accurately issuing approvals for repair or replacement services. Ensure that repair costs fall within pricing guidelines. Identifies and resolves customer-technician discrepancies by skillfully navigating designated Slack channels, and escalating requests for additional assistance when necessary. Place authorization codes on hold as necessary to ensure careful consideration and review before finalizing approvals. Maintain records of interactions with both customers and technicians, process accounts, and archive documents. Communicate with professional repair providers to verify various matters, including pricing, services, industry trends, and trade-related issues, in coordination with the Vendor Relations Team. Ensuring technicians adhere strictly to procedures and terms outlined in our policies. Provide clear feedback and reprimand technicians who violate company guidelines, to ensure quality standards in customer satisfaction and claim resolution time. Coordinate with Accounts Payable in processing disputes and investigating problematic situations related to technician errors. Follow communication procedures, guidelines, and policies, including but not limited to following proper call center and customer service etiquette. Effectively manage a large amount of calls, approximately 60-80 calls per day. Evaluate and decide on the most suitable course of action, determining whether repair or replacement is the optimal solution for a unit. Have thorough knowledge of the terms and conditions of each type of Protection Plan provided by Alphacom’s clients. Provide feedback to management regarding customer comments to develop ideas for improved services, processes, and procedures. Predictable, reliable, and punctual attendance is an essential function of this job. What You’ll Bring To The Team: Negotiation skills Strong attention to detail and goal-oriented. Strong analytical, decision-making, and problem-solving skills. Excellent communication and presentation skills. Commitment to excellent customer service. Ability to multitask, prioritize tasks, and manage time effectively. Excellent phone etiquette and active listening skills. Flexible, proactive, and self-motivated. This letter agreement supersedes and replaces any prior agreement, representations, or understandings (whether written, oral, implied, or otherwise) between you and the company and constitutes the complete agreement between you and the company regarding the subject matter set forth herein. This letter agreement may not be amended or modified, except by an express written agreement signed by both you and a duly authorized officer of the company. Pay Rate: $18-$22 an hour based on experience. This position is in person in our South Brooklyn office \nCompany Description Liberty Home Guard is the fastest-growing home warranty company in the nation, proudly recognized as the #1 rated provider by U.S. News & World Report, USA Today, Forbes Home, NerdWallet, Investopedia, and Newsweek. In both 2023 and 2024, we were honored as one of the Top Workplaces in NYC, a testament to our commitment to fostering a dynamic and supportive environment. At Liberty Home Guard, we prioritize innovation, customer satisfaction, and the growth of our employees, offering opportunities to thrive and lead in a fast-paced, industry-leading company. Liberty Home Guard is the fastest-growing home warranty company in the nation, proudly recognized as the #1 rated provider by U.S. News & World Report, USA Today, Forbes Home, NerdWallet, Investopedia, and Newsweek. In both 2023 and 2024, we were honored as one of the Top Workplaces in NYC, a testament to our commitment to fostering a dynamic and supportive environment. At Liberty Home Guard, we prioritize innovation, customer satisfaction, and the growth of our employees, offering opportunities to thrive and lead in a fast-paced, industry-leading company.

Job DescriptionLegal Financial Operations & Trust Accounting SpecialistCompany: HireNow Staffing (Direct Placement Partner)HireNow SnapshotHireNow Staffing is actively recruiting a Legal Financial Operations & Trust Accounting Specialist to join one of our valued client partners. This full-time opportunity is ideal for an experienced accounting professional with a proven background supporting insurance defense or litigation-focused law firms. The successful candidate will oversee day-to-day financial operations, legal billing, trust accounting, financial reporting, and strategic financial support while partnering closely with firm leadership.This position requires an accounting professional who combines exceptional analytical abilities with a thorough understanding of legal accounting practices, financial controls, escrow management, and operational excellence. Candidates must demonstrate leadership, accuracy, discretion, and the ability to manage multiple priorities within a deadline-driven legal environment.Key Responsibilities • Manage the firm's day-to-day accounting operations, ensuring accuracy and regulatory compliance., • Prepare and analyze financial statements, general ledger reports, attorney productivity reports, and operational financial summaries., • Coordinate monthly, quarterly, and annual financial close activities., • Reconcile operating accounts, trust accounts, and escrow accounts., • Oversee legal billing operations while supporting billing accuracy and workflow improvements., • Manage accounts payable, accounts receivable, vendor payments, and client collections., • Partner with attorneys and firm leadership regarding billing practices, financial reporting, and operational planning., • Support payroll coordination, bonus reporting, budgeting, and cash flow analysis., • Maintain financial records in accordance with GAAP and internal accounting controls., • Identify opportunities to improve financial processes, reporting efficiency, and operational performance. Required Qualifications, • Bachelor's degree in accounting, Finance, or a closely related discipline., • Minimum five years of accounting experience within an insurance defense law firm is required., • Advanced proficiency with QuickBooks., • Working knowledge of Clio Manage., • Strong understanding of Generally Accepted Accounting Principles (GAAP)., • Experience managing legal billing, escrow accounting, trust accounting, accounts payable, and accounts receivable., • Strong financial reporting and analytical skills., • Excellent organizational, communication, and leadership abilities., • Advanced Microsoft Office proficiency, including Excel., • Must currently reside within the United States., • U.S. citizens only.Preferred Qualifications, • Experience supervising accounting or billing personnel., • Strong background in financial planning, budgeting, and operational analysis., • Experience supporting law firm leadership with strategic financial reporting., • Knowledge of legal timekeeping, attorney billing, and client trust accounting., • Payroll administration experience., • CPA designation or CPA candidacy is preferred but not required., • Stable employment history demonstrating continued professional growth and increasing financial responsibility. HireNow Package, • Compensation: $115,000–$165,000 USD annually, based on experience, plus bonus eligibility., • Benefits: Comprehensive medical, vision, and life insurance; 401(k) with employer match available after one month; generous paid time off; bonus eligibility; professional development opportunities; and additional employer-sponsored benefits., • Employment Type: Full-Time, Direct Hire., • Schedule: Standard business hours with flexibility to support month-end and year-end financial reporting., • Work Location: Remote (New York, NY – Midtown Manhattan-based position). Candidates must reside within the United States and be authorized to work without sponsorship., • Hiring Need: 1 Position. HireNow ChecklistHireNow Staffing is recruiting a Legal Financial Operations & Trust Accounting Specialist who demonstrates the following:, • Possesses at least five years of successful accounting experience within an insurance defense law firm., • Demonstrates advanced knowledge of legal accounting, trust accounting, escrow reconciliation, and financial reporting., • Has strong QuickBooks and Clio Manage experience., • Excels in legal billing operations, financial analysis, and operational reporting., • Effectively partners with attorneys, firm leadership, and administrative teams., • Demonstrates exceptional organization, accuracy, and financial integrity., • Resides within the United States and meets all employment eligibility requirements., • Meets all required qualifications while demonstrating multiple preferred qualifications. HireNow Standout CandidatesCandidates will receive the strongest consideration if they demonstrate:, • Extensive insurance defense law firm accounting experience., • Strong leadership overseeing legal accounting or billing operations., • Advanced financial analysis and budgeting expertise., • Exceptional knowledge of trust accounting compliance and legal financial controls., • Experience supporting executive leadership with strategic financial decision-making., • Strong process improvement and operational efficiency accomplishments., • Stable employment history demonstrating continued career progression and increasing financial responsibility. HireNow DisqualifiersThe following will prevent candidates from moving forward in the hiring process:, • Jumpy resumes will not be accepted or interviewed., • No insurance defense law firm accounting experience., • Less than five years of relevant legal accounting experience., • Limited QuickBooks or Clio Manage proficiency., • Poor communication, organization, or financial reporting abilities., • Applicants requiring visa sponsorship or work authorization assistance., • Applicants who do not currently reside within the United States., • Candidates who do not meet the core qualifications required for this position. HireNow Staffing DisclaimerHireNow Staffing is acting as a direct placement partner for this Legal Financial Operations & Trust Accounting Specialist opportunity. All candidate information is handled confidentially and evaluated against defined requirements. This job description outlines the general scope of responsibilities and qualifications. Duties may evolve based on client needs and business growth. Only candidates meeting the core qualifications will be considered for interview. Client-specific information will be shared only with qualified candidates during the interview process.https://www.careers-page.com/hirenow-staffing-inc/job/W34VY576

Job DescriptionDescription: Position Summary Atlas Supreme is a dynamic full-service general contractor, construction manager, and owner's representative delivering projects of varying scale and complexity — from fast-paced commercial fit-outs to ground-up condominiums and sustainable retrofits for affordable housing. As a growing firm with a robust portfolio, we offer an ideal environment for professional growth and hands-on learning. The AP Assistant is the primary point of contact for Atlas Supreme's subcontractors and vendors throughout the accounts payable process. This is an in-office, communication-focused role where you'll spend much of your day speaking with subcontractors and vendors by phone and email, guiding them through the invoice submission process, collecting required documentation, and ensuring payment requests are complete before they reach the Finance team. While the AP Assistant does not process or approve payments, they play a key role in preventing delays through organization, attention to detail, and proactive communication. This position reports to the AP/AR Specialist with a dotted-line relationship to the Principal. Requirements: Key Responsibilities Vendor & Subcontractor Onboarding • Send prequalification forms to subcontractors, • Set up new vendors and subcontractors in Quickbooks and Procore., • Collect and maintain required onboarding documentation, including W-9s, ACH information, and other compliance documents., • Prepare documentation with AP/AR Specialist to set up new credit lines with vendors, • Maintain accurate and organized vendor records. Vendor Support & Communication • Serve as a professional and responsive point of contact by phone and email, ensuring subcontractors and vendors receive clear, timely communication regarding invoice submissions and payment inquiries., • Manage the AP inbox and respond to incoming requests in a timely and professional manner., • Share and guide vendors through Atlas Supreme's invoice submission process., • Communicate payment timelines and status updates based on information provided by the Finance team., • Build positive, professional relationships with subcontractors and vendors. Invoice & Payment Request Intake • Review incoming invoices and payment requests for completeness., • Confirm all required supporting documentation has been provided, including purchase orders, approved change orders, lien waivers, certified payroll (when applicable), and current insurance certificates., • Identify missing or incorrect documentation and work directly with subcontractors to resolve issues before submission., • Collaborate with the PM and the Site Supervisor team to ensure timely approvals., • Prepare complete payment request packages for the AP/AR Specialist and Principal. Administrative Support • Maintain organized electronic records and documentation., • Track outstanding vendor documentation and follow up as needed., • Assist in maintaining accurate data within Quickbooks, Procore and other internal systems., • Support continuous improvement of finance and vendor management processes. Qualifications We're looking for someone who is organized, eager to learn, and enjoys helping people. Required • 2+ years of experience in an administrative, customer service, vendor coordination, or accounts payable support role., • Experience with Quickbooks and Google Workspace, • Ability to maintain confidentiality when handling financial and vendor information., • Professional, positive, and customer-focused attitude., • Excellent written and verbal communication skills., • Strong organizational skills with exceptional attention to detail., • Ability to manage multiple tasks while meeting deadlines., • Comfortable learning new software systems. Preferred • Experience in construction, accounting, or finance., • Experience with Procore or similar construction management software., • Experience working with vendors and/or subcontractors. Benefits • Flexible PTO, • Annual performance bonus eligibility, • Catered meals in our office, • Modern office conveniently located near Grand Central Terminal, • Opportunities for internal career growth Compensation: $60,000 - $80,000 / year Atlas Supreme is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We believe in providing fair opportunities and a welcoming environment for everyone to thrive.

Salary:$75,000 • High-visibility role with direct exposure to the Assistant Controller and CFO • Stable, well-established wealth management firm with a national footprint, • Client-centric culture with a forward-looking approach to financial services, • Strong work/life balance that’s genuinely supported by leadership, • Broad exposure beyond traditional AP, including cash activity and month-end support, • Opportunity to sharpen QuickBooks and financial operations experience, • Competitive compensation package within a professional finance team • Manage the AP/billing inbox and respond to vendor inquiries, • Process and record invoices in QuickBooks and ensure timely payments, • Maintain vendor records and resolve invoice discrepancies, • Track and process recurring expenses, including rent and fixed payments, • Perform credit card reconciliations, • Record daily cash activity across operating bank accounts • 2–3+ years of hands-on accounts payable or billing experience, • Experience processing invoices and payments in an accounting system (QuickBooks preferred), • Bachelor’s degree in Accounting, Finance, or a related field (preferred)

At Talon, our mission is to unlock the full potential of out of home, making it more effective, creative, measurable and sustainable than ever.We’re passionate about OOH and are on a mission to drive the growth of this sector within the media industry.In just over a decade, our desire to offer int

High level of accuracy, integrity, and confidentiality.

Exact compensation is determined based on a number of factors including experience, skill level, location and qualifications which are assessed during the interview process.

Job Description AR/AP Specialist Brooklyn, NY Onsite Required: • Experience with Quickbooks Online or Quickbooks Enterprise, • Full-cycle AP processing. Full-cycle includes invoice entry, setting up the payments for approval, and reconciling the resulting bank transactions. AR experience would be nice too but AP is higher volume and a higher priority., • Verifying documentation (receipts) for credit card expenses and recording to the proper general ledger account. Responsibilities • Handle full-cycle accounts payable and accounts receivable processing to maintain smooth daily financial operations, • Review, code, and record vendor invoices into QuickBooks Online using the correct general ledger account, • Match invoices to purchase orders and/or confirm amounts directly with department heads, • Prepare twice weekly payment runs, including checks, ACH, and wire transfers, and submit for approval, • Match payments in QuickBooks to close out invoices, • Maintain vendor profiles and respond professionally to external billing inquiries, • Generate, verify, and distribute daily customer invoices and statements through QuickBooks Online, • Post daily cash receipts, checks, credit card payments, and electronic funds transfers, • Monitor aging reports and follow up on past-due accounts, • Reconcile credit card statements and employee expense reports, • Maintain vendor 1099 database and assist with monthly bank reconciliations, • Support the finance team with month-end close tasks Requirements, • Minimum 2 years of AR and AP experience, • High school diploma required; Associate’s degree in Accounting or Finance preferred, • Proficiency with QuickBooks Online and Microsoft Excel (VLOOKUPs, pivot tables), • Experience with CRMs such as Quickbase and expense tracking software such as Expensify preferred, • Attention to detail, strong organizational skills, and excellent verbal and written communication skills System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan. System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law. #LI-KA1 #M1 Ref: #851-Rockville-S1

Job DescriptionOverview Company Overview: Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve. Job Description Allied Universal® is hiring a Billing Specialist. Pay Rate: $26.28/hr The Billing Specialist is responsible for providing support to their region/branches in all matters relating to meeting cash collections objectives. The Billing Specialist will be interacting with national, retail, strategic account portfolio managers to assist on removing any obstacle that delays client payments and contact client’s account payable to secure payment schedule/ensure invoices are in ready status. RESPONSIBILITIES: • Chair and facilitate the biweekly Accounts Receivable conference calls with the regions’ operational teams as need and in the absence of the Collections Manager, • Assist in branch billing processes for certain clients with unique billing requirements; assist in audits as needed, • Follow-up with operational team members and facilitate resolution of outstanding issues, • Provide weekly client status updates to General Managers, Branch Managers, and Regional Vice Presidents as needed, • Provide guidance and expertise on collecting amounts receivable and collections escalation protocols as well as WinTeam training regarding Accounts Receivable invoice and DOMO business intelligence reporting, • Direct interaction with clients to resolve payment issues, if required, • Work with outside collection agents on assigned corporate collection clients as needed, • Assist branch teams as needed in all matters surrounding billing and collections activities and processes QUALIFICATIONS (MUST HAVE): • High school diploma or equivalent, • Minimum of three (3) years of related Accounts Receivable experience, • Demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines, • Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology, • Able to demonstrate sound independent judgment and discretion, • Outstanding oral and written communication skills PREFERRED QUALIFICATIONS (NICE TO HAVE): • Bachelor's degree in business, finance, or accounting, • Five (5) or more years of billing experience, • Five (5) or more years of collection experience BENEFITS: • Medical, dental, vision, basic life, AD&D, and disability insurance, • Enrollment in our company’s 401(k)plan, subject to eligibility requirements, • Eight paid holidays annually, five sick days, and four personal days, • Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law. Licensed by the New York State Department of State Closing Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices. Requisition ID 2026-1634436

Job Description Position: AP & AR Coordinator Location: New York, NY (Fully Remote) Salary: $55K – $65 + Bonus Growing Non-Profit trade organization seeks a AP/AR Coordinator to join their team Responsibilities: · Process vendor invoices accurately and timely through Bill.com and related systems · Manage invoice approvals, coding, and payment processing workflows · Reconcile vendor statements and resolve discrepancies · Maintain organized AP records and documentation · Assist with month-end close activities related to payables · Generate and distribute invoices to customers/clients · Monitor incoming payments and follow up on outstanding balances · Apply payments and maintain accurate AR records in QuickBooks · Research and resolve billing discrepancies in a professional and timely manner · Maintain tracking spreadsheets, reconciliations, and operational reports · Support management with reporting requests and data analysis · Partner cross-functionally with operations, leadership, and external vendors/customers · Communicate professionally regarding billing, payment, and account inquiries · Participate in team meetings and support process improvement initiatives · Contribute to a collaborative and accountable remote work environment Qualifications · 3+ years of experience in accounts payable, accounts receivable, or general accounting support · Proficiency in QuickBooks (Desktop/Online) and Bill.com a plus · Advanced Microsoft Excel skills · Proven performance working in a remote environment required

We have many opportunities available on our other career site pages.Our banner is part of Signet Jewelers, a purpose-driven company who believes love inspires love and whose mission it is to enable all people to Celebrate Life and Express Love.Signet Jewelers is also a “Great Place to Work-Certifi

The Accounts Payable Specialist will be responsible for booking and recording daily invoices expenses and managing monthly closings.This position will involve working and managing all out-going money transactions within the company.Process invoices daily to create Accounts Payable.Process weekly pay

Full charge bookkeeper with over 4 years’ experience.

We are seeking a detailed-oriented and experienced Accounts Payable Specialist to join our accounting team.The ideal candidate will be responsible for overseeing and performing the full cycle of accounts payable functions for certain categories of invoices, ensuring accuracy, timeliness, and complia

SourcePro Search is conducting a search for our top rated law firm client who is seeking an Accounts Payable Specialist with a minimum of 5 years’ experience to be a part of their Accounting and Finance team working out of their New York office.The Accounts Payable Specialist will be responsible f

Job Description Hamilton-Madison House is a nonprofit settlement house dedicated to improving the quality of life of its community, primarily the Two Bridges/Chinatown area of Manhattan's Lower East Side. The House provides a wide range of programs and services designed to enhance the quality of life for all residents of the Two Bridges/Chinatown area and throughout New York City’s five boroughs, including childcare, youth development, senior services, behavioral health, and immigrant and community services. More information on Hamilton-Madison House can be found at www.hmhonline.org. The primary role of the Accounting Specialist is to support the Finance staff in managing day to day financial transactions, budgeting and reporting. Responsibilities: • The Accounting Specialist is responsible for providing accounting support for Hamilton-Madison House’s government contracts, including budgets, financial reporting, preparing vouchers and justifying expenses for drawdowns, • The Accountant will also assist with the monthly close process, financial reporting, collaborate with colleagues of the Finance Department regularly, pitch-in for colleagues as needed, and provide excellent support to staff across the organization., • This role reports to the Chief Financial Officer (CFO) and requires a high level of accountability and responsibility., • Process HMH bi-weekly payroll and other payroll related duties as assigned by the CFO, • Responsible for recording and processing Accounts Receivable, daily banking transactions, • Assist with updating Accounts Payable, cut checks and issue other payments, as necessary, • Assist with monthly closing of the books and with general entry, • Assist with preparation of financial statements (monthly, quarterly and annual) and supporting schedules, • Assist with the preparation of financial reports for submission to funding sources as needed, • Support financial analysis and compliance with internal policies and procedures consistent with Generally Accepted Accounting Principles (“GAAP”)., • This role requires great attention to detail, a strong ability to multi-task and work independently, and the ability to prioritize and meet deadlines., • Keep current knowledge of GAAP, federal and NY state policies, directives, and accounting changes Minimum Qualifications: • 2-3 years of relevant work experience, preferably within the finance department of a nonprofit organization, • Bachelor’s degree in Accounting or Finance, • Excellent financial analysis skills, • Proficiency with Microsoft Office applications; advanced Excel skills are required, • Highly organized and detail oriented; able to plan, manage and successfully complete multiple concurrent projects with deadlines., • Excellent interpersonal, teamwork and communication skills; ability to develop collaborative relationships with staff and pitch-in for colleagues when necessary Compensation: $25.27 per hour Hours: Monday to Friday, 9am-5pm, 35 hours per week (In-Person) Posting Date: August 12, 2024 Application Deadline: Until filled We have a strong and vibrant work culture and offer excellent benefits including medical, dental, and vision insurance, 15 vacation days, 12 sick days, 3 personal days, and 12 paid agency-wide holidays. Hamilton-Madison House is an Equal Opportunity Employer

Job Description [About Our Client] A premier immigration law firm dedicated to providing strategic legal solutions for corporate and individual clients. [Job Summary] We are looking for a highly organized, career-driven professional to join our team as a Billing & Operations Specialist. This role is a hybrid of high-level legal billing and strategic office operations, offering a clear path toward a leadership position. The ideal candidate will manage complex legal billing cycles, handle corporate client accounts, and oversee general office administration. Beyond daily tasks, you will be responsible for leading the firm’s transition toward automated accounting and digital contract management systems. [Job Description] [Key Responsibilities] 1. Legal Billing & Invoicing: Manage and execute billing involving Embassy and USCIS fee schedules. • Calculate Attorney Fees, Government Filing Fees, and ancillary costs (FedEx, copying/handling) to generate precise invoices., • Oversee Corporate Client Billing based on specific Annual Base Fee Schedules. 1. Accounts & Compliance: Serve as the primary contact for client inquiries regarding billing history and expenses. • Manage tax-related documentation, including the issuance of 1099s., • Oversee Accounts Receivable (AR) and Accounts Payable (AP) to ensure firm liquidity. 1. Back-Office Administration: Track internal expenses, manage supply orders, and handle insurance premium payments. • Maintain overall office infrastructure and vendor relationships. 1. Systems Innovation (Strategic Goal): Lead the transition to a robust, automated accounting system. • Design and implement automation for recurring contracts and retainer agreements. Requirements • Education: Bachelor’s Degree required (Accounting, Finance, or Business preferred)., • Experience: 2-3 years of professional experience in accounting, billing, or law firm operations., • Skills: Proficiency in accounting software (e.g., QuickBooks, Clio, Bill4Time) and Advanced Excel preferred + Fluency in English and Korean req’d., • Strong attention to detail with the ability to manage multi-tiered fee structures., • Excellent communication skills for professional client interaction Benefits • Annual Increase: Guaranteed annual salary increase according to the national inflation rate or 3%, whichever is lower., • Performance Bonus: Additional salary increases and bonuses will be considered based on individual performance and contributions to firm-wide automation., • Health Insurance: Upon completion of the 3-month Probationary Period, the firm reimburses 60% of monthly health insurance premiums (pre-approved plans; excluding dental/vision)., • Reimbursement is capped at a maximum of $350 per month., • Paid Time Off: 10 days of PTO per year + all Federal Holidays., • Career Path: This is a Leadership Role with the opportunity to shape the firm's financial and operational infrastructure.

Job Description [Position] Billing & Operations Specialist / Accounting Coordinator [About Our Client] A premier immigration law firm dedicated to providing strategic legal solutions for corporate and individual clients. [Job Summary] We are looking for a highly organized, career-driven professional to join our team as a Billing & Operations Specialist. This role is a hybrid of high-level legal billing and strategic office operations, offering a clear path toward a leadership position. The ideal candidate will manage complex legal billing cycles, handle corporate client accounts, and oversee general office administration. Beyond daily tasks, you will be responsible for leading the firm’s transition toward automated accounting and digital contract management systems. [Job Description] [Key Responsibilities] 1. Legal Billing & Invoicing: Manage and execute billing involving Embassy and USCIS fee schedules. • Calculate Attorney Fees, Government Filing Fees, and ancillary costs (FedEx, copying/handling) to generate precise invoices., • Oversee Corporate Client Billing based on specific Annual Base Fee Schedules. 1. Accounts & Compliance: Serve as the primary contact for client inquiries regarding billing history and expenses. • Manage tax-related documentation, including the issuance of 1099s., • Oversee Accounts Receivable (AR) and Accounts Payable (AP) to ensure firm liquidity. 1. Back-Office Administration: Track internal expenses, manage supply orders, and handle insurance premium payments. • Maintain overall office infrastructure and vendor relationships. 1. Systems Innovation (Strategic Goal): Lead the transition to a robust, automated accounting system. • Design and implement automation for recurring contracts and retainer agreements. Requirements [Qualifications] • Education: Bachelor’s Degree required (Accounting, Finance, or Business preferred)., • Experience: 2?3 years of professional experience in accounting, billing, or law firm operations., • Skills: Proficiency in accounting software (e.g., QuickBooks, Clio, Bill4Time) and Advanced Excel preferred + Fluency in English and Korean req’d., • Strong attention to detail with the ability to manage multi-tiered fee structures., • Excellent communication skills for professional client interaction Benefits • Annual Increase: Guaranteed annual salary increase according to the national inflation rate or 3%, whichever is lower., • Performance Bonus: Additional salary increases and bonuses will be considered based on individual performance and contributions to firm-wide automation., • Health Insurance: Upon completion of the 3-month Probationary Period, the firm reimburses 60% of monthly health insurance premiums (pre-approved plans; excluding dental/vision)., • Reimbursement is capped at a maximum of $350 per month., • Paid Time Off: 10 days of PTO per year + all Federal Holidays., • Career Path: This is a Leadership Role with the opportunity to shape the firm's financial and operational infrastructure.

Job DescriptionPosition Overview A leading global firm in New York is seeking a Bilingual (Japanese-English) Global Mobility Specialist to join the Human Resources team. In this role, you will provide end-to-end support for international assignments across the organization and its affiliates. Serving as a key liaison between HR teams in the U.S. and Tokyo, internal managers, and external service providers, you will leverage your expertise in accounting, HRIS, and global mobility to strengthen HR operations and optimize service delivery. Key Responsibilities • Expatriate Payroll & Tax Management:, • Manage end-to-end payroll operations for international assignees, including regular pay, allowances, miscellaneous expenses, tax gross-ups, and shadow payroll (for Japan salary, bonus, and retirement funds)., • Partner with external tax and payroll vendors to ensure compliance with U.S. tax requirements, including year-end tax adjustments., • Accounting & Financial Administration:, • Process journal entries, perform monthly reconciliations for expatriate accounts, and resolve finance-related inquiries., • Evaluate and process external and inter-company invoices in collaboration with Accounts Payable (AP)., • Generate inter-company invoices and track payment statuses alongside Accounts Receivable (AR)., • International Assignment Lifecycle:, • Administer the full lifecycle of global assignments—including relocation, visa/immigration, onboarding, payroll, benefits, and tax filings., • Maintain up-to-date and accurate assignee records, including immigration statuses, residential leases, and dependent information., • Oversee expatriate benefit plans, assisting with enrollment, coverage updates, and claims resolution., • Process Improvement & HR Support:, • Collaborate with HR, Finance, and third-party vendors to continuously improve mobility workflows, documentation, internal controls, and overall service quality., • Support broader HR administrative tasks, cross-functional initiatives, and ad-hoc projects as assigned.Qualifications, • Education: Bachelor's degree required., • Language Skills: Advanced proficiency in both Japanese and English (written and spoken) is required., • Experience: 5–7 years of relevant experience in HR / Global Mobility with a solid understanding of international business operations., • Technical Skills:, • Hands-on experience with HRIS platforms, payroll systems, accounting, and tax administration., • Intermediate to advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and standard HR/payroll applications., • Key Competencies:, • Demonstrated ability to handle sensitive and confidential information with strict discretion and sound judgment., • Strong attention to detail, exceptional organizational skills, and a collaborative, team-oriented mindset., • Excellent communication skills, capable of interacting effectively with professionals at all levels of the organization., • Ability to work flexibly and efficiently across diverse cultures and time zones. Job Details & Compensation • Job Type: Full-Time, • Location: New York, NY (Hybrid), • Salary Range: $85,000 – $100,000 / year (Commensurate with experience), • Benefits: Includes a highly competitive and comprehensive benefits package.

Job Description Role: Accounts Payable Specialist Location: Queens/Long Island City, NY Pay: $55,000-65,000 Hours: 40 hours per week, Fully in-office Benefits: This position is eligible for medical, dental, vision, and 401(K) Position Overview The Accounts Payable Specialist will be responsible for supporting the organization’s accounts payable operations, with a focus on accurate invoice processing, timely payments, vendor account maintenance, and financial recordkeeping. This position will work closely with vendors and internal accounting teams to resolve issues, maintain accurate records, and support the timely completion of accounting activities. Responsibilities • Invoice Processing: Review, code, and enter invoices; verify supporting documentation and ensure invoices are properly approved and consistent with established terms and procedures., • Payments & Vendor Accounts: Prepare and process checks, ACH, and other electronic payments; maintain vendor payment information and terms; review vendor statements and research discrepancies or outstanding balances., • AP Records & Reporting: Maintain accurate and organized accounts payable records, prepare routine AP reports, and provide supporting documentation for audits and other accounting requests., • Vendor Communication: Respond to vendor inquiries regarding invoices, payments, and account balances; investigate and resolve discrepancies while maintaining professional vendor relationships., • Reconciliations & Month-End: Assist with vendor and account reconciliations and support the month-end close process by providing accurate AP information to the accounting team., • Compliance & Process Improvement: Follow established accounting policies and internal controls and assist with improving AP procedures and workflows., • Audit & Ad Hoc Support: Provide AP documentation and account information to the Controller and accounting team as needed for audits, reporting, and other special projects. Qualifications & Competencies • Bachelor’s degree in Accounting, Finance, Business, or a related field preferred., • 1–3 years of experience in Accounts Payable, Accounts Receivable, Billing, or a related accounting/finance function., • Professional-level Spanish language proficiency required, with the ability to communicate effectively in both Spanish and English., • Experience with NetSuite or a comparable ERP/accounting system and Microsoft Office, particularly Excel., • Familiarity with AP automation and payment platforms such as Tipalti, Coupa, or similar systems., • Strong attention to detail and a high degree of accuracy when working with financial information., • Strong organizational and analytical skills, with the ability to prioritize competing deadlines and identify issues requiring escalation., • Excellent written and verbal communication skills with a professional, service-oriented approach., • Ability to work effectively with vendors, colleagues, and individuals at varying levels of the organization., • Self-motivated and dependable, with the ability to work in a deadline-driven environment and manage responsibilities with a sense of urgency. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request. IND 002-003

Job DescriptionWe’ve built Rowan by rethinking the ear piercing experience from the ground up—prioritizing safety, clinical expertise, and a customer experience that feels both celebratory and trusted. Every piercing is performed by licensed nurses and guided by our Rowan Clinical Piercing Standard® and paired with our hypoallergenic products, setting a clear standard that is differentiated from traditional retail models. Our goal is to create a destination where customers feel confident, cared for, and excited to participate. Rowan is looking for an Accounts Payable Specialist to process all expense and inventory invoices received for payment and initiate the invoice approval process for all vendors in an accurate, efficient, and timely manner. Reporting directly to the VP Finance, you will be responsible for compiling and maintaining accounts payable records while also providing clerical and administrative support as needed. An understanding of how purchase orders and inventory receipts flow into AP will be critical for success in this role. We are looking for an objective Accounts Payable Specialist who combines a solid understanding of bookkeeping, internal controls and accounts payable principles with strong analytical and problem-solving skills. What you'll do: • Verify invoice payments, approvals, and valid general ledger coding, before processing., • Enforce strict internal controls to prevent fraud, eliminate duplicate payments, and safeguard company assets., • Inventory AP processing, including 3-way matching., • Respond to vendor inquiries and resolve outstanding issues promptly, which may include working with various internal departments., • Manage vendor accounts by obtaining Form W-9’s and monitoring payment terms., • Establishing and maintaining relationships with new and existing vendors., • Assist with certain month-end closing activities and expense accruals., • Support internal and external audits by providing requested documentation., • Complete other ad hoc tasks and projects as requestedExperience we're looking for:, • BA or equivalent experience, • Experience with NetSuite and Ramp, • Proven experience applying internal control standards to prevent fraud and payment errors, • Minimum three (3) or more years accounts payable experience, • Demonstrated understanding of general ledger accounts and how they relate to vendor invoices, • Detail-oriented and thorough, with flexibility and willingness to perform a variety of related tasks, including data entry, mathematical analysis, and organization and maintenance of historical records, • Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint), • Experience with sales tax or Avalara is preferred but not requiredWhat you bring to the table:, • Highly organized and detail-oriented, • Ability to work both independently and in a team setting effectively, • Excellent verbal and written communication and interpersonal skillsFull-time Benefits + Perks:, • Medical/Dental/Vision Health Plans, • Short and Long-term Disability, • Life Insurance, • 401k and Roth IRA Plans, • Paid Parental LeaveOpen PTO policy, • Employee discounts on our amazing products!About Us: Rowan is an innovative ear-piercing and hypoallergenic jewelry brand that brings safety to the forefront with our team of licensed nurses—and celebration to every guest with our joyful approach to piercings and jewelry. Our brick-and-mortar locations across the US also provide a long-overdue alternative to the standard mall piercing. At Rowan, we believe that every ear piercing is a milestone and it should be celebrated. We believe in “Piercing for All”. Check us out on CNBC's How I Made ItCheck us out on the TODAY Show on NBC — How 1 woman is reinventing the ear piercing experience (today.com) How Rowan Has Created a New Pathway for Nurses Important note: Rowan believes in teamwork, collaboration, and diversity. We know our team is stronger together and we commit to staying true to these values as we grow. In a remote setting, interviewing at Rowan may include phone interviews, virtual “on-site” interviews, and on-the-job mock cases. We are committed to run a thorough process for candidates with whom we identify a potential match, and we will do our best to follow-up with each and every applicant! If you’re on the fence, just give it a try! We are an equal opportunity employer and we encourage everyone to apply! Rowan is an equal opportunity employer. All applicants will be considered for employment without regard to race, religious creed (including religious dress and grooming practices), color, national origin (including language use and possession of a driver's license issued to persons unable to prove their presence in the United States is authorized under federal law), ancestry, physical disability, mental disability, medical condition, genetic information, registered domestic partner status, marital status, sex (including pregnancy), sexual orientation, gender, gender identity (including transgender identification), gender expression, age for individuals over forty years of age, military and veteran status of any person, or any other consideration made unlawful by federal, state, or local laws (“protected characteristics”). We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description ABOUT BATHHOUSE Bathhouse is where the sauna meets the social scene. Thermal pools, steam rooms, and elite hands-on treatments — all in a sleek, high-energy space. We're the intersection of wellness and social. Equal parts sanctuary and scene. We build spaces where anyone, with any body, can show up and feel better leaving than they arrived. JOB DESCRIPTION We're hiring an Accounts Payable Associate to join our accounting team as we scale. This is a great opportunity for someone looking to build a strong foundation in accounting fundamentals. You'll work directly with our Senior Accountant, learning the ins and outs of AP, reconciliations, and close support in a high-volume, fast-paced environment. If you're detail-oriented, eager to learn, and energized by a real workload from day one, this is the role for you. RESPONSIBILITIES • Invoice intake, coding, and entry across multiple entities in NetSuite, • Vendor communication — onboarding new vendors, collecting W-9s, resolving payment inquiries, • Payment processing and approval routing via Ramp — approximately 170 invoices/month, • Credit card transaction review and coding — approximately 850 transactions/month, • New vendor account setup for entities in pre-open stages, • Contract and document organization, • Support bank reconciliations across 15+ accounts, • Assist with month-end close prep — tie-outs, reconciliations, and work paper organization, • Help maintain prepaid and accrual schedules, • Support journal entry preparation and posting, • Ad hoc reporting and analysis as needed QUALIFICATIONS • Bachelor's Degree in Accounting, Business Administration, or a similar field, • 1-2 years of accounting or Accounts Payable experience (internships count!), • Exposure to NetSuite or a similar ERP is a plus, not required, • Strong AI proficiency — comfortable using AI tools to automate tasks, improve workflows, and increase output, • Proficient in Excel — comfortable with formulas, pivot tables, and basic data cleansing, • Close attention to detail and eagerness to manage volume, • Strong communicator — comfortable with vendor-facing interactions, • Comfortable in a fast-paced, startup environment with evolving processes COMPENSATION & BENEFITS • Base salary: $75,000 - $85,000, • Medical, Vision, and Dental insurance available, • Complimentary unlimited admission to Bathhouse & guest passes, • 50% discount on services, retail products, and restaurant offerings

Job Description Location: Hybrid | New York, NY 10165 Compensation: $55,000 – $60,000 / year Position Overview We are seeking a detail-oriented Legal Billing & Accounting Specialist to manage full-cycle legal billing, accounts receivable, and accounts payable. Operating in a hybrid capacity in NYC, this role ensures accurate financial processing, strict client compliance, and seamless coordination between attorneys, clients, and vendors. Key Responsibilities Legal Billing & Accounts Receivable (AR) • Full-Cycle Billing: Coordinate monthly billing for assigned attorneys; execute complex bills, process edits, write-offs, transfers, and time/expense adjustments., • E-Billing & Compliance: Generate LEDES files and submit invoices via client portals; monitor billing guidelines, resolve rejections, and liaise with e-billing vendors., • Account Maintenance: Apply payments accurately in QuickBooks, maintain detailed client records, and reconcile billing discrepancies with clients and attorneys., • Reporting & Collections: Prepare and analyze financial reports (AR Summary, Billing History, Aged WIP); support collections with appeals, deductions, and AR monitoring., • Attorney Advisory: Respond to attorney inquiries regarding invoice status or payment delays, and advise on e-billing best practices. Accounts Payable (AP) & Firm Operations • Expense Processing: Process and code vendor invoices, expense reports, and check requests; secure proper internal approvals., • Payment Execution: Schedule and execute firm payments via checks, ACH, and wire transfers while maintaining accurate vendor records., • Special Projects: Assist with special financial projects and process improvement initiatives as assigned. Qualifications & Skill Requirements: • Experience: 3+ years of legal billing or accounting experience within a law firm setting., • Industry Knowledge: Deep familiarity with legal billing practices (billable hours, retainers, and client guidelines)., • Core Skills: Exceptional attention to detail, robust organizational habits, and excellent time management., • Communication: Strong interpersonal skills for frequent, professional client and vendor interactions. Technical & Preferred Skills • Systems: Proficiency with QuickBooks and dedicated legal billing software (e.g., Clio, TimeSolv, LeanLaw, or similar).

Job Description CBIZ Talent Solutions is seeking an Accounts Payable / Accounts Receivable Specialist to join an exciting organization in Queens, NY. This in-office role is ideal for a detail-oriented accounting professional with strong AP/AR experience and expertise in Microsoft Dynamics 365 Business Central. Responsibilities • Process vendor invoices, credit memos, and expense reports, • Prepare ACH, wire, and check payment runs, • Reconcile vendor statements and resolve discrepancies, • Prepare and issue customer invoices, • Post and apply payments and reconcile customer accounts, • Monitor aging reports and support collections efforts, • Maintain vendor and customer records, • Assist with AP and AR subledger-to-GL reconciliations, • Support month-end close and audit preparation, • Collaborate with internal teams to resolve billing and payment issues, • Identify process improvements and automation opportunities, • Utilize Microsoft Dynamics 365 Business Central for daily accounting functions Qualifications • Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred, • Minimum 5 years of Accounts Payable and Accounts Receivable experience, • Experience with Microsoft Dynamics 365 Business Central required, • Proficiency in Microsoft Excel, Word, and Outlook, • Experience with Pivot Tables and VLOOKUPs preferred, • Strong attention to detail, organization, and problem-solving skills, • Ability to manage multiple priorities and deadlines in a fast-paced environment Compensation & Benefits • Salary: $65,000 - $72,000, • Medical, dental, and vision insurance, • 401(k) with employer match, • Career growth opportunities, • Collaborative and supportive team environment Schedule: Monday-Friday, 9:00 AM-6:00 PM Location: In-person CBIZ Talent & Compensation Solutions is an Equal Opportunity Employer. CBIZ Talent & Compensation Solutions does not discriminate on the basis of race, ancestry, national origin, color, religion, sex, gender identity, age, marital status, sexual orientation, disability, veteran status, or any other protected classification under the law.

Job Description ABOUT INTERATLAS InterAtlas consists of InterAtlas Chemical Inc., InterAtlas Logistics Inc., and InterAtlas Kimya A.S. We are headquartered in St Catharines, Ontario, Canada, with our drayage and warehouse operations in Newark, NJ and freight forwarding operations in Istanbul, Turkey. As a group, we source chemical raw materials from vendors across the globe and transport them to our warehouses, and on to our North American based clients. With growing annual revenues, supported by 50+ employees, we are a lean team with big ambitions. InterAtlas offers its employees a unique opportunity to learn, grow and fast-track their careers in a well-managed, well-established company, with strong values centered around Being Relevant. The name InterAtlas literally means “In Between Giants”, and to outsmart the giants it requires people with drive who like to develop and grow. Our culture is very dear to us, and we will go to great lengths to strengthen our culture with the right hires. ABOUT THE ROLE InterAtlas Logistics is currently seeking an Accounts Payable Specialist to join our finance team. Reporting directly to the Staff Accountant, this role plays a vital part in supporting the company’s financial operations. You will be responsible for vendor invoice processing, accounts payable functions, and general accounting support to ensure the accuracy and efficiency of our financial processes. This position is ideal for a detail-oriented professional who thrives in a high-volume, fast-paced environment, managing a large network of vendors and processing a substantial number of invoices with accuracy and efficiency. HOW YOU WILL CONTRIBUTE: • Process vendor invoices accurately and in a timely manner, ensuring proper coding and approvals., • Reconcile vendor statements and investigate discrepancies with vendors and internal departments., • Maintain vendor records and assist with onboarding new vendors, including W-9 collection and verification., • Monitor accounts payable aging and ensure invoices are paid according to agreed payment terms., • Respond to vendor inquiries and resolve payment-related issues professionally and efficiently., • Assist with month-end closing activities, including accruals, reconciliations, and reporting., • Review employee expense reports for compliance with company policies and process reimbursements., • Support with any Accounts Receivable matters such as collections, reconciliation, and cash posting., • Receive, open, and distribute incoming mail and perform general administrative tasks for the accounting department., • Additional financial projects or tasks, as required. QUALIFICATIONS THAT ARE IMPORTANT TO US: • Minimum of 3 years’ experience in accounts payable, bookkeeping, or accounting roles., • Post-secondary education focused on Accounting, Business Administration, Finance, or a related field., • Previous experience in the transportation, logistics, warehousing, or supply chain sector is considered an asset., • Strong organizational and time management skills with the ability to manage multiple priorities and deadlines., • Excellent attention to detail and strong problem-solving abilities., • Proficient in Microsoft Excel, including VLOOKUPs, Pivot Tables, and similar functions., • Experience with QuickBooks or similar accounting platforms., • Strong written and verbal communication skills., • Understand and maintain high standards of confidentiality while exercising discretion and professionalism., • Ability to work independently while collaborating effectively with cross-functional teams., • Service-oriented mindset with a commitment to accuracy and continuous improvement. WHAT WE CAN OFFER YOU • Company Paid Benefits: Medical, Dental, Vision and Life Insurance, • 401K with Company Match, • Paid holidays, sick days & vacation, • Employee Referral Bonus Program, • Benefit from a good work life balance, • Personal & professional growth opportunities EEOC Statement: InterAtlas Logistics is an equal opportunity employer. All applicants are considered regardless of gender, race, color, religion, national origin, ancestry, age, marital status, sexual orientation, pregnancy, physical or mental disability, citizenship, veteran status, gender expression and/or identity, or any other class protected by federal, state, or local laws. InterAtlas Logistics is an equal opportunity employer.

Job DescriptionBenefits: • 401(k) matching, • Bonus based on performance, • Health insurance, • Paid time off Assistant Property Manager — HDFC Cooperative Specialist ESRA Management LLC • Harlem, NYC • Full-Time $70,000 – $85,000 per year • Health Insurance • Paid Time Off About ESRA Management LLC ESRA Management LLC is a full-service real estate management company founded in 1925 — and we are still here, still growing, and still committed to the communities we serve. Rooted in Harlem and Northern Manhattan, we manage a portfolio of cooperatives, condominiums, and multifamily residential buildings across three boroughs of New York City. HDFC cooperatives are a cornerstone of our portfolio and a defining part of our identity in Harlem. We manage a significant concentration of HDFC buildings in Upper Manhattan, and we take that responsibility seriously — these are homes for income-limited families and a critical piece of the affordable housing fabric of our neighborhoods. We are continuously growing our business year over year and are preparing for more growth. The Role This is a specialized Assistant Property Manager (APM) role focused on HDFC cooperative buildings. You will work directly under the Property Manager and serve as the operational backbone for a portfolio of HDFC properties — managing the day-to-day demands of buildings that carry unique regulatory, financial, and community obligations. HDFC buildings operate under specific HPD guidelines, income restrictions, and shareholder structures that distinguish them from standard co-ops. This role requires someone who either understands that landscape already, or is motivated to learn it thoroughly and quickly. Above all, it requires someone who communicates proactively, solves problems rather than escalates them, and genuinely cares about the residents they serve. What You’ll Do HDFC Compliance & Regulatory Oversight • Monitor compliance with HPD income restrictions, resale requirements, and HDFC cooperative rules and regulations • Track and support the processing of shareholder transfers, subletting requests, and flip tax calculations in accordance with each building’s proprietary lease and house rules• Assist in managing HPD reporting obligations, annual filings, and any agency correspondence specific to HDFC status • Stay current on changes to HDFC regulations and communicate relevant updates to the Property Manager and affected buildings Shareholder & Resident Relations • Serve as a primary point of contact for HDFC shareholders and residents — responding to inquiries with professionalism, clarity, and urgency • Communicate proactively on building updates, maintenance schedules, policy matters, and compliance requirements • Support board communications and assist in preparing meeting materials and monthly management reports • Address complaints and disputes with an understanding of the cooperative structure and the sensitivities of income-restricted housing Operations & Maintenance Coordination • Coordinate with vendors, contractors, and building staff to facilitate repairs, maintenance, and building services across the HDFC portfolio • Inspect property conditions regularly and flag issues before they escalate, • Track open work orders and ensure timely completion and follow-up, • Support capital improvement planning within the constraints of HDFC budget structures Administrative & Financial • Collect monthly maintenance fees; maintain accurate records of payments and shareholder activity • Manage shareholder files, proprietary lease documentation, and compliance records, • Support budgeting, accounts payable tracking, and financial reporting under PM direction • Assist with unit listing coordination and income-qualified applicant processing What We’re Looking For Skills & Attributes • Strong communicator — written, verbal, and across platforms (email, text, property management software) • Highly organized with sharp attention to detail and the ability to manage competing priorities • Customer-service mindset — you genuinely care about the experience of the people you serve, including income-limited residents navigating cooperative living • Problem-solver by instinct: you diagnose issues and move toward solutions, not away from them• Conflict resolution skills — calm, professional, and effective under pressure • Solid understanding of NYC housing and anti-discrimination laws; knowledge of HDFC- specific regulations a strong plus • Computer proficiency and comfort navigating productivity software (Google Workspace, Microsoft 365, or equivalent) • Bilingual English/Spanish a strong plus Education & Experience • High school diploma or equivalent required; bachelor’s degree in business, real estate, or related field preferred • Prior experience in property management, residential real estate, or a customer-facing administrative role • Experience with HDFC cooperatives preferred; candidates with strong co-op or NYC affordable housing experience will be considered • Proficiency in Microsoft Office and property management software (required), • Basic bookkeeping skills Why Join ESRA • A company with deep roots in Harlem — founded in 1925 and still building on that legacy, • Work that is directly connected to community: HDFC management is mission-driven work, and we treat it that way • Direct mentorship from an experienced Property Manager with hands-on HDFC portfolio knowledge • A team culture built on communication, accountability, and getting things done, • Competitive compensation with health insurance and paid time off To Apply Submit your resume and a brief note on your experience with cooperative or affordable housing management. We review every application and will reach out to candidates whose background aligns with what we’re building. ESRA Management LLC • 740 St. Nicholas Avenue, Harlem, NY

Job Description Job Description Montana Construction is seeking an experienced Accounts Payable Specialist to join our team. The ideal candidate will have a keen eye for detail, strong organizational skills, and the ability to manage multiple tasks efficiently in a fast-paced environment. Job Responsibilities • Invoice Processing:, • Review, verify, and process invoices accurately and timely., • Match invoices with purchase orders and receipts., • Ensure correct coding of invoices to appropriate accounts and cost centers., • Payment Processing:, • Prepare and process check runs, ACH, wire transfers, and other payment methods., • Reconcile payments with vendor statements and resolve discrepancies., • Maintain payment schedules to ensure timely vendor payments., • Reconciliation & Reporting:, • Reconcile AP ledger accounts and vendor statements., • Assist in month-end and year-end closing activities., • Generate AP aging reports and other financial reports as required., • Vendor & Internal Communication:, • Maintain positive relationships with vendors and respond to inquiries in a timely manner., • Work with internal departments to resolve invoice discrepancies and approval issues., • Ensure compliance with company policies and procedures., • Compliance & Documentation:, • Ensure proper documentation and filing of invoices, payments, and other AP records., • Assist in audits by providing necessary documentation and support., • Stay updated on tax regulations, including W-9 and 1099 reporting requirements., • Process Improvement:, • Identify and implement improvements in the accounts payable process., • Assist in automating AP functions where applicable., • Ensure adherence to best practices in financial processes. 1. Payroll • Experience processing payroll in environments governed by union contracts, with specific exposure to the construction industry and its unique reporting requirements., • Knowledge and understanding of payroll laws and compliance, including federal, state, and local regulations., • Experience preparing and submitting certified payroll reports, ensuring accuracy and adherence to regulatory standards. Qualifications & Skills: • Experience: 5+ years in accounts payable or a related accounting role., • Software Proficiency: Experience with ERP systems (Foundations or Safe a +) and Microsoft Excel., • Skills: Strong attention to detail, problem-solving abilities, and excellent communication skills., • Knowledge: Understanding of accounting principles, tax compliance related to AP. Payroll process & laws. Benefits • Medical Insurance, • PTO, • 401K & Profit Sharing

Job Description Senior Accounts Payable Specialist to support the accounting department by ensuring accurate, timely, and compliant processing of accounts payable transactions. This role is responsible for validating financial data, maintaining organized records across systems, and supporting general ledger accuracy, including international transactions. In this role, you will help ensure our financial operations run smoothly while contributing to a workplace that values both professional growth and personal well-being. The position plays a key role in maintaining financial integrity, supporting internal controls, and enabling smooth day-to-day accounting operations. The ideal candidate is dynamic and eager to grow with our company by living our core values — family, passion, integrity, leadership, and quality — while maintaining a rigorous approach to financial accuracy. Candidates should have strong accounting skills, experience with ERP systems (NetSuite preferred), and a solid foundation in financial systems and technology. This includes the ability to work across integrated platforms, leverage automation tools, and collaborate effectively with IT to support and improve financial processes and reporting. They should demonstrate a proactive mindset for improving efficiency through technology, be comfortable supporting system implementations and enhancements, and have a strong focus on data integrity. The candidate will also possess a strong understanding of overall business and accounting operations and be comfortable working cross-functionally to support accurate and scalable financial processes. This role offers the opportunity to take on increasing responsibility over time, with the potential to grow within the accounting team and support future leadership of the accounts payable function as part of the organization’s long-term succession planning.

Job Description Role Purpose: The Accounts Receivable / Accounts Payable (AR/AP) Specialist supports the financial operations of the WITP NJ manufacturing facility. This role is responsible for processing customer billing, managing vendor invoices, and ensuring accurate and timely financial transactions in alignment with plant operations. This position plays a key role in supporting production-related accounting activities, ensuring proper cost tracking, inventory accuracy, and compliance with company policies, internal controls, and audit requirements. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced manufacturing environment where priorities can shift based on production needs. Responsibilities: Accounts Receivable (AR) – Customer Billing & Collections • Prepare and issue customer invoices based on production shipments, packing slips, and customer purchase orders, • Ensure all billing is accurate, timely, and aligned with shipment documentation, • Monitor customer accounts and follow up on past due balances in coordination with corporate finance, • Apply customer payments and resolve unapplied cash items, • Maintain customer account records and resolve billing discrepancies, • Support AR aging reporting and month-end close activities Accounts Payable (AP) – Vendor & Plant Purchasing • Review, code, and process vendor invoices in accordance with company policy, • Perform 3-way match (Purchase Order, Receiving, Invoice) for manufacturing purchases, • Verify approvals and ensure proper documentation before payment processing, • Prepare weekly payment runs (ACH, check, wire transfers), • Reconcile vendor statements and resolve discrepancies in a timely manner, • Maintain vendor files, including W-9s and compliance documentation Manufacturing Plant Support Responsibilities • Work closely with Purchasing, Production, Warehouse, and Quality teams to resolve invoice and receiving discrepancies, • Support inventory-related cost tracking, including raw materials, WIP, and finished goods, • Assist in tracking and reviewing plant-related costs such as:, • Scrap and rework, • Freight and logistics charges, • Tooling and maintenance expenses, • Ensure accurate cost allocation within ERP system for production reporting, • Support continuous improvement initiatives related to financial accuracy and process efficiency Qualifications • Associate or Bachelor’s degree in Accounting, Finance, or related field preferred, • 2–5 years of AR/AP experience, preferably in a manufacturing or industrial environment, • ERP system experience required (JDE or similar manufacturing ERP preferred), • Strong Excel skills (pivot tables, data analysis), • Understanding of basic manufacturing cost flow (inventory, chemical receiving, purchase orders) Skills & Competencies • High attention to detail and accuracy, • Strong organizational and time management skills, • Ability to handle multiple deadlines in a fast-paced environment, • Problem-solving skills for resolving invoices and payment discrepancies, • Strong communication skills (internal teams and external vendors/customers), • Team-oriented mindset with ability to work cross-functionally \nCompany Description Woodbridge is a privately-owned company offering innovative material technologies for applications in automotive, commercial, recreational, packaging, healthcare and building products. In addition to manufacturing operations, the company also offers a full array of services including chemical research and development, product and process engineering, tooling, technical support and accredited laboratory testing. Woodbridge operates more than 60 facilities across 10 countries—employing over 7,500 teammates and serving more than 600 customers worldwide. Woodbridge is a privately-owned company offering innovative material technologies for applications in automotive, commercial, recreational, packaging, healthcare and building products. In addition to manufacturing operations, the company also offers a full array of services including chemical research and development, product and process engineering, tooling, technical support and accredited laboratory testing. Woodbridge operates more than 60 facilities across 10 countries—employing over 7,500 teammates and serving more than 600 customers worldwide.

Job DescriptionMedReview is looking for an experienced Accounts Payable Specialist who thrives in a fast-paced environment and takes pride in accuracy, organization, and delivering exceptional service. If you're someone who enjoys owning the full accounts payable process, solving problems, and working collaboratively across departments, we'd love to hear from you. In this role, you'll manage the complete procure-to-pay process, ensure timely vendor payments, support month-end close activities, and help drive operational excellence within our Finance team. This is an excellent opportunity to join a growing organization where your expertise will have a direct impact. This is a fully on-site position based in our New York City office. Candidates must be available to work in the office Monday through Friday from 9:00 a.m. to 5:00 p.m. Remote work arrangements are not available for this role. What You'll Do Accounts Payable: • Own the full procure-to-pay lifecycle from invoice receipt through payment., • Process high-volume vendor invoices accurately and efficiently using NetSuite., • Verify invoice coding, approvals, and supporting documentation., • Route invoices for approval and proactively follow up on outstanding approvals., • Process vendor payments via ACH, wire transfers, checks, and vendor portals., • Reconcile vendor statements and resolve invoice discrepancies., • Respond professionally to vendor inquiries and payment exceptions., • Maintain accurate vendor records, including W-9 and banking information., • Support annual 1099 reporting., • Maintain organized electronic AP documentation., • Assist with month-end close activities, including AP accruals. Expense Management:, • Review and approve employee expense reports after departmental approval., • Ensure approved Concur expense reports successfully synchronize with NetSuite., • Investigate and resolve synchronization issues with internal teams., • Reconcile expense data between Concur and NetSuite., • Support corporate credit card administration., • Assist with expense audits and reporting. What We're Looking For Required Qualifications: • Bachelor's Degree in Accounting, Finance, Business Administration, or equivalent work experience., • 5+ years of progressive Accounts Payable experience., • Experience with NetSuite or another ERP System., • Experience with Concur Expense or similar expense management software., • Advanced Microsoft Excel skills., • Strong analytical, organizational, and problem-solving abilities., • Excellent communication and customer service skills., • Exceptional attention to detail and accuracy., • Ability to prioritize multiple deadlines in a fast-paced environment. Preferred Qualifications:, • Experience with AP automation tools., • Multi-entity accounting experience., • Knowledge of 1099 reporting requirements. Success in This Role The ideal candidate is: • Detail-oriented and highly organized., • Accountable and dependable., • A proactive problem solver., • Customer-service focused when working with vendors and internal stakeholders., • Comfortable managing multiple priorities while meeting deadlines., • Committed to continuous process improvement. Why Join Us?, • Competitive salary ($80,000-$85,000), • Collaborative and supportive team environment, • Opportunity to make a meaningful impact within the Finance organization, • Stable, growing organization committed to operational excellence Powered by JazzHR PM1R5Je3Q0

Job Description TITLE: Accounts Payable, Specialist REPORTS: Controller, Assistant DEPARTMENT: Finance FLSA CODE: Non-Exempt PROGRAM: Wall Street OUR MISSION: Since 1967, Odyssey House has gone beyond helping individuals beat drugs and alcohol. We help rebuild lives. There’s more to recovery than just getting clean. We help individuals get healthy again, too, with medical and dental care, fitness programs, support for your mental health and more. Individuals can stay with their children while in treatment, while learning new life skills, so they can stay together and repair other broken relationships in their lives. We provide educational and work skill trainings, outpatient services and available housing assistance, so individuals can step back into real life with a real future. If that sounds different than other treatment programs, you’re right. Because Odyssey is where recovery gets real. MAJOR FUNCTIONS: Responsible for the processing of all accounts payable. Prepares monthly summaries and other reports as required. SPECIFIC DUTIES & RESPONSIBILITIES: 1. Check invoices with purchase orders & receipts., 2. Prepare vouchers, classify & code the expenses., 3. Record expenses in the general ledger., 4. Process monthly accounts payable bills such as rents, utilities & all insurance, 5. Process petty cash, OMNY cards disbursement, check requests & expense reimbursements., 6. Communicates with vendors and staff to resolve issues., 7. Prepare monthly vendors analyses, open Purchase Orders and vendor statements, 8. Prepare journal entries., 9. Prepares & Files annual 1099 MISC and NEC., 10. Filing, 11. Assist the Assistant Controller with all finance department matters as assigned., 12. Attends regularly scheduled staff meetings., 13. Attends all required training., 14. Participates in quality improvement activities., 15. Adheres to policies on time and attendance and is flexible with scheduling as needed., 16. Other relevant duties as required. EDUCATION, TRAINING, EXPERIENCE, KNOWLEDGE, SKILLS, AND ABILITIES: 1. BA/BS degree one to two years’ experience or, 2. Associate degree with 2-3 years’ experience, 3. Full charge bookkeeper with over 4 years’ experience, 4. Proficiency with computer operation (Microsoft Word, Excel, Pivot Table, and Outlook programs). Microsoft Dynamics is a plus. In addition, Odyssey House offers: • A 35-hour work week (as opposed to a 40-hour work week), • Vacation Plan and Holiday Schedule, • Life Insurance, • Medical Insurance (Two Plans), • Dental and Vision Insurance, • Additional Insurance Coverages (hospitalization, accidental, critical illness coverage), • Long-Term & Short-Term Disability, • Flexible Spending Account/Health Reimbursement Account, • 403(b) Plan, • Corporate Counseling Associates (CCA) EAP benefit, • Ability Assist Counseling Services (through The Hartford), • Commuter Benefits, • Educational Assistance Programs, • Special shopping discounts through ADP Marketplace and PlumBenefits, • RUFit?! Fitness Program, • Pet Insurance, • Legal Assistance, • Optum Financial Service through ConnectYourCare, • Benefit Advocacy Center through Gallagher Odyssey House is an equal opportunity employer maintaining a non-discriminatory policy on hiring of its personnel. Odyssey House, and its operational divisions, will not discriminate against any employee or applicant because of race, creed, color, national origin, sex, disability, marital status, sexual orientation or citizen status in all employment decisions including but not limited to recruitment, hiring, upgrading, demotion, downgrading, transfer, training, rate of pay or other forms of compensation, layoff, termination and all other terms and conditions of employment.

Job Description Accounts Payable Specialist RTM Business Group Hybrid in NY, NJ, CT Full-time 51-200 employees · Market Research Originally posted April 2026; this is a 100% hybrid, full-time role Who We Are: RTM Business Group is a professional development conferences and events company working in EdTech, Healthcare, Government, Medical and Banking sectors. We partner with Fortune 1000 companies, catering specifically to the C-suite, providing curated content and peer-to-peer collaboration. Our events are located in major cities throughout the country – LA, Austin, San Diego, Miami, Chicago, DC, etc.. Our team travels together which is a truly unique experience, different from “traditional” work travel, which in turn cultivates interdepartmental relationships and friendships that drive our collaborative culture. About the Role: We’re looking for a detail-oriented and proactive Accounts Payable Specialist to join our team. This role reports into the Controller and plays a critical part in keeping our accounting operations running smoothly by ensuring timely and accurate payment processing, vendor management, and support on commissions. You’ll be part of a team that ensures the accuracy of our records and helps maintain strong relationships with our vendors and partners. The ideal candidate is someone who thrives in a fast-paced environment, has a solid foundation in accounting, and enjoys diving into the details. We offer extensive, ongoing training and a unique opportunity for both collaborative and independent work. This hybrid role is in NY, NJ and CT with 2 days a week in the office. Responsibilities: • Manage the full-cycle accounts payable process, including invoice review, coding, and timely payment processing., • Maintain accurate and up-to-date records of all accounts payable transactions in the accounting system., • Reconcile vendor statements and resolve discrepancies in coordination with internal teams and external vendors., • Ensure proper documentation by matching purchase orders and contracts with invoices., • Prepare and process payment batches, including checks and electronic transfers., • Monitor payment deadlines to ensure on-time disbursements., • Perform credit card and bank reconciliations., • Support month-end close activities and audit preparations., • Maintain compliance with company policies, financial regulations, and internal controls., • Assist in optimizing financial workflows and suggesting process improvements., • Provide accounting support across multiple departments or entities as needed., • Establish and maintain relationships with vendors, addressing inquiries and negotiating payment terms., • Partner with internal departments to resolve payment issues or documentation gaps., • Assist senior finance team members and respond to ad hoc accounting requests., • Calculate commissions based on sales performance and company policy., • Prepare and process timely, accurate commission payments to eligible employees., • Maintain organized records of commission structures, payouts, and supporting data., • Reconcile commission reports with actual sales data and address discrepancies., • Generate reports on commission activity to support payroll and sales leadership.Skills and Qualifications, • Bachelor’s degree in Accounting, Finance, or a related field, • 2–3 years of experience in Accounts Payable or a similar accounting/bookkeeping role, • Strong understanding of AP processes, general ledger coding, accruals, and account reconciliations, • Familiarity with GAAP and awareness of tax laws and regulatory compliance, • Proficiency in accounting software (e.g., QuickBooks), • Skilled in Microsoft Excel, Google Sheets, and other productivity tools for data entry and reporting, • Strong attention to detail, accuracy, and organizational skills, • Effective communication and collaboration skills, • Ability to work independently and cross-functionally within a teamPreferred Qualifications, • Experience in conference or events-related industries, • Familiarity with the following tools and platforms:, • Airtable, • Everstage, • QuickBooks, • HubSpot, • Bill.com, • Microsoft Office Suite (Excel, Outlook, Word, etc.)The Benefits of Working with RTM Business Group, • 15+ PTO Days, • Flexible/Hybrid work model (WFH and Remote opportunities), • Medical/dental/vision coverage, • We offer a 401k matching plan that will begin after 9 months of continuous full time employment, starting on the first month after eligibility, • Pre-tax commuter benefits, • Travel to major cities (all expenses paid), • Opportunity for lateral and vertical movement within the company, inter/intra departmentally Salary $60,000 base RTM Business Group, provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, national origin, age, disability, or any other federal, state, or local protected class.

MedReview is looking for an experienced Accounts Payable Specialist who thrives in a fast-paced environment and takes pride in accuracy, organization, and delivering exceptional service. If you're someone who enjoys owning the full accounts payable process, solving problems, and working collaborativ

Efficiently process a high volume of invoices, check requests, and vendor information within the Meditech system. Identify and resolve invoice discrepancies to ensure accurate data entry.

Fast growing wholesale company based in NYC seeks an Accounts Payable Specialist.Analyzes and processes accounts payable in a timely manner.Codes such items as invoices, vouchers, expense reports, check requests, etc.Handles all vendor correspondence via phone or email.Investigates and resolves prob

We are seeking an experienced and hands-on Accounts Payable Specialist to perform the company's accounts payable function and ensure accurate, timely, and efficient processing of invoices and payments. Perform the day-to-day accounts payable function, including invoice processing, coding, approvals,