Document Controller
hace 13 horas
London
Chez Stantec, nous savons que notre travail compte vraiment. Que ce soit en décarbonant les mines, en modernisant les réseaux électriques ou en construisant des infrastructures énergétiques, nous alimentons les collectivités. Nos clients se tournent vers nous pour relever les défis les plus complexes, et nous sommes à la recherche de personnes créatives, performantes et visionnaires pour nous aider à y parvenir.Joignez-vous à l’une des plus importantes firmes de conception au monde et contribuez à bâtir un avenir énergétique plus vert.At our core, we are a community. Together, we exercise creative thought, developing engineering and designs as individual as the people and projects we touch. From approval and permitting to design and construction management services, we put the goals of our clients and their communities at the center of everything we create. Join us as we assist mining companies in getting mined materials to communities around the globe.Your OpportunityThe Document Controller is responsible for the effective management, control, and distribution of project documentation throughout the full project lifecycle. This role ensures that all project documents are accurate, current, compliant, and accessible to authorized stakeholders, while adhering to internal standards and client‑specific requirements.Working closely with Project Managers, Engineers, Project Services, and external clients, the Document Controller plays a critical role in supporting successful project delivery by maintaining document integrity, supporting information flow, and reducing project risk. This role requires strong attention to detail, excellent organizational skills, the ability to manage multiple priorities, and a solid understanding of document control practices within a project‑based environment.If you are the type of person who is invigorated by opportunities presented through change and collaboration with others, we would love to meet you!Key ResponsibilitiesDocument Control & Lifecycle ManagementEstablish, maintain, and manage document control processes in accordance with organizational standards and client requirementsControl the full document lifecycle, including: - Document creation and intakeReview and approval workflowsRevision and version controlTransmittal and distributionFinal close‑out and archivingEnsure only current, approved documents are issued, used, and storedTrack document status and revisions to prevent use of superseded informationMaintain accurate, up‑to‑date document registers, metadata, and logsTransmittals & Document DistributionPrepare, issue, and track document transmittals to internal teams, clients, and external stakeholdersMaintain inbound and outbound transmittal logs and confirmation of receiptEnsure traceability of document exchanges and approvalsManage deadlines for document submissions, reviews, and client responsesQuality Assurance & CompliancePerform quality checks on documentation to ensure: - Correct formatting, numbering, and naming conventionsAccurate metadata and revision historyCompliance with project, regulatory, and client standardsSupport audits, quality reviews, and verification activities related to document controlEnsure compliance with contractual document control requirementsIdentify gaps, inconsistencies, and risks related to document management and recommend corrective actionsElectronic Document Management Systems (EDMS)Manage and maintain project documentation within EDMS platforms such as SharePoint, ProjectWise, ACC or similar systemsConfigure document libraries, permissions, workflows, and folder structures as requiredEnsure controlled access to sensitive and confidential informationSupport migration, archiving, and close‑out of project document repositoriesProject & Administrative SupportSupport project deliverables by formatting, editing, and proofreading documentsCoordinate and support project meetings (where requested)Manage and track Requests for Information (RFIs) and other project correspondenceAssist with project start‑up and close‑out activities, including document handover packagesAct as a PM Framework ambassador and support points related to document controlsCoordination & Stakeholder SupportAct as a central point of contact for document‑related inquiriesLiaise with project teams, clients, vendors, and subcontractors regarding document control requirementsProvide guidance and support to engineers, project managers, and support staff on document control procedures and Stantec standardsMaintain professional communication with internal and external stakeholdersContinuous Improvement & TrainingProvide training and onboarding support to project teams on document control systems and processesContribute to the development and improvement of document control standards, templates, and proceduresIdentify opportunities to improve efficiency, consistency, and quality within document control activitiesShare best practices and lessons learned across projectsHealth, Safety & ResponsibilityPromote and support a culture of safety and compliance within all project activitiesEnsure documentation supports health, safety, environmental, and regulatory requirements where applicableRequiredMinimum 5 years of experience in document control within engineering, construction, industrial, or project‑based environmentsProven experience managing large volumes of technical documentationStrong understanding of document control processes, standards, and best practicesExcellent organizational, prioritization, and time‑management skillsHigh level of accuracy and attention to detailStrong written and verbal communication skillsAbility to work independently and manage multiple projects simultaneouslyAbility to work under pressure and meet deadlinesTechnical SkillsProficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)Adobe Acrobat ProfessionalExperience with EDMS platforms (e.g., SharePoint, ProjectWise, ACC, others)Familiarity with Visio and document workflow tools preferredUnderstanding of the project lifecycle, project management and project services fundamentalsEducationPost‑secondary education in a related field, or equivalent combination of education and experienceExperience in a consulting engineering or heavy industrial environment is an assetWorking ConditionsPrimarily office‑based with extended computer useFlexible in‑office and remote work arrangementAdditional InformationThis job description outlines the core responsibilities and qualifications required for this role. Duties may evolve to meet changing project or organizational requirements.Pay Range:• Locations Outside of Lower Mainland - BC & Various locations in Ontario-$63,800.00 - $92,500.00 Annually• Locations in Lower Mainland - BC, GTA & Ottawa Ontario-$67,600.00 - $98,100.00 AnnuallyTransparence en matière de rémunération : Selon le lieu de travail, des échelles salariales sont fournies pour les postes affichés lorsque requis par les lois sur la transparence en matière de rémunération. Veuillez toutefois noter que le salaire final est convenu en fonction du lieu de travail ainsi que de la formation, des qualifications et de l'expérience du candidat. Chez Stantec, certains postes donnent droit à des primes ou à des bonis. La rémunération établie pour un poste à temps partiel est calculée au prorata du nombre convenu d'heures de travail hebdomadaires.Sommaire des avantages sociaux : Les employés à temps partiel (minimum de 20 heures de travail hebdomadaires) et à temps plein auront accès aux avantages sociaux suivants : régimes de soins de santé, de soins dentaires et de la vue, programme de bien-être, comptes de crédits-santé et de mieux-être, régime enregistré d’épargne-retraite collectif, régime d’actionnariat des employés, compte d’épargne libre d’impôt (CELI) collectif, assurance vie et assurance décès ou mutilation accidentels (DMA), régimes d’assurance invalidité de courte et de longue durée, assistance-voyage en cas d’urgence, remboursement des frais de scolarité, couverture des frais d’adhésion à des associations professionnelles et congés payés.Les employés temporaires ou occasionnels auront accès aux avantages sociaux suivants : régime enregistré d’épargne-retraite collectif, régime d’actionnariat des employés et compte d’épargne libre d’impôt collectif.Les informations ci-dessus mentionnées peuvent ne pas s'appliquer aux postes syndiqués; les avantages sociaux pour les postes syndiqués sont assujettis aux conventions collectives en vigueur.Emplacement principal: Canada | ON | North BayAutres emplacements: Canada | AB | EdmontonOrganisation: BC-1554 E&R-CA Delivery CenterStatut de l'employé: PermanentBusiness Justification: Nouveau posteDéplacements: NonHoraire: Temps pleinAffichage: 29/05/2026 06:05:14Req: 1006002 #fr#additional