Project Coordinator
hace 1 día
Grimsby
Company Overview OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently. We are currently seeking a Project Coordinator to join our Topside Division. Location • Grimsby, • Hybrid Core Purpose • Manage the deployment and coordination of Technicians and Engineers across multiple projects, ensuring compliance with client requirements, certification standards, and internal processes., • Maintain accurate personnel records, coordinate travel arrangements, and ensure personnel are fully prepared and operationally ready for site deployment. Key responsibilities and accountabilities: • Coordinate the onboarding and mobilisation of Technicians and Engineers for project assignments, ensuring alignment with project requirements and timelines., • Maintain accurate and up-to-date personnel records, including certification matrices and compliance documentation., • Track personnel movements, assignments, and activity records to ensure accurate and timely reporting., • Communicate regularly with project personnel to confirm availability, obtain required documentation, and resolve administrative queries., • Monitor certification expiry dates and liaise with personnel to obtain updated documentation, ensuring ongoing compliance with HSE, IMCA, and client requirements., • Support recruitment activities by screening CVs, coordinating interviews, and maintaining candidate pipelines., • Liaise with the Finance department regarding payroll, expenses, and invoice-related queries for project personnel., • Ensure all personnel data is stored accurately and securely in accordance with company procedures and GDPR requirements., • Provide administrative support for training coordination, certification renewals, and competency tracking., • Provide general administrative support to Project Coordinators and Project Managers as required. Skills and Experience: • Demonstrable experience in project administration, coordination, or a related operational support role., • Strong organisational skills, with the ability to manage multiple priorities effectively and deliver against tight deadlines., • High attention to detail, with the ability to manage multiple administrative tasks accurately and efficiently., • Proficient in Microsoft Office Suite, particularly Excel, Outlook, and Word., • Experience with certification and compliance management systems is desirable., • Familiarity with GWO or other industry-specific training standards is advantageous., • Proactive, self-motivated, and able to work independently., • Strong communication and interpersonal skills, with the ability to build effective working relationships., • Able to maintain confidentiality and handle sensitive information with discretion and professionalism., • A team player with a willingness to support other departments as required. Qualifications: • Minimum: GCSEs (or equivalent) in English and Mathematics., • NVQ Level 3 or equivalent qualification in Business Administration, Project Management, or an engineering-related field., • Full UK driving licence. We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.