Administration manager jobs in LivingstonCreate job alerts

\n Murray Recruitment are recruiting a Finance & HR Officer for our client based in Livingston. \n \n Role Overview \n \n This is a permanent opportunity for an experienced Finance & HR Officer to take day-to-day ownership of the finance function within a small, collaborative business. \n \n The successful candidate will be a strong, hands-on bookkeeper with experience across payroll, VAT returns, reconciliations, credit control and monthly reporting. Working closely with the company’s external accountant, they will also provide HR and Health & Safety administration support and assist with wider office coordination. \n \n Key Responsibilities \n \n • Take day-to-day ownership of the finance function, maintaining accurate and up-to-date financial records.\n, • Manage bookkeeping, bank reconciliations, invoicing and credit control.\n, • Prepare monthly management reports and financial information to support business decision-making.\n, • Prepare and submit VAT returns accurately and on time.\n, • Process monthly payroll using Sage Payroll, including year-end requirements such as P60s and P11Ds.\n, • Work closely with the external accountant, providing financial information and supporting documentation as required.\n, • Support and improve finance processes, controls and reporting procedures.\n, • Manage general HR administration, including employee records, contracts and handbook updates.\n, • Liaise with external HR and Health & Safety consultants to review and maintain policies, procedures and documentation.\n, • Provide general Health & Safety administration support across the business.\n, • Support employee relations administration, including meeting arrangements and associated documentation.\n, • Provide cover for the Office Manager and assist with engineer planning and coordination, including travel and hotel bookings.\n \n \n Skills & Experience \n \n • Strong practical experience within bookkeeping, accounts or a similar finance role.\n, • Confident managing a broad range of day-to-day finance responsibilities independently.\n, • Experience preparing financial reports, VAT returns and management information.\n, • Practical experience of payroll processing, ideally using Sage Payroll.\n, • Strong knowledge of bank reconciliations, invoicing and credit control.\n, • Previous HR administration experience would be advantageous.\n, • Excellent numerical, organisational and communication skills.\n, • High level of accuracy and attention to detail.\n, • Proactive, flexible and comfortable working across different areas of the business.\n, • Formal finance or HR qualifications are not essential, with strong practical experience being the key requirement.\n \n \n Offering \n \n • Salary: Circa £35,000, depending on experience\n, • Location: Livingston\n, • Hours: Monday to Friday, 9.00am–5.00pm\n, • Working pattern: Predominantly office-based, with some flexibility available\n, • Holidays: 20 days annual leave plus 8 bank holidays, increasing by one day per year up to 25 days\n, • Pension: 6% matched contribution\n, • Healthcare: Vitality Healthcare\n, • On-site parking\n \n \n

\n Fleet Manager \n Location: Bathgate \n About Us: At Pollock Scotrans Ltd, we are committed to delivering excellence in logistics and transport services. Our team is dedicated to maintaining high standards of compliance and operational efficiency. Join us and grow your career in a supportive and expanding business environment. We foster a strong culture of teamwork and continuous improvement. \n Job Description: We are currently recruiting for a Fleet Manager to join our team at the Bathgate depot. This role will oversee the running of the workshop and Fleet management team. \n Key Responsibilities: \n \n • Ensure vehicles and trailers are maintained in accordance with manufacturer's specifications\n, • Ensure legal compliance in all matters relating to internal fleet maintenance.\n, • Ensure documentation, communication and adoption of best practices and standardised processes within workshop\n, • Agree and monitor the performance of external suppliers which carry out maintenance on the company's behalf.\n, • Review data centrally tracked by the Fleet Administration team on vehicles on R&M packages including fridge maintenance packages for expiry dates / coming out based on mileage and drive decision processes with the business as to what to do once they come out of contract.\n, • Initiate and manage all warranties in the fleet.\n, • Identify and implement initiatives to reduce R&M and damage costs.\n, • Manage the relationship with internal and external customers and Suppliers.\n, • Work closely with parts suppliers, including OEMs, to review wearing part life and cost to optimise fleet maintenance costs and availability.\n, • Ensure satisfactory and compliant working conditions and procedures are maintained in all workshops in relation to health and safety legislation*.\n, • Manage workshop utilisation and productivity whilst also ensuring there is sufficient trained resource to perform required repair maintenance work.\n, • Conduct full annual PDRs on all reports and review reports on a minimum of quarterly\n \n Requirements: \n \n • Previous experience of managing a busy workshop is essential.\n, • Qualified LGV Technician up to Level 3 (Heavy Vehicle Maintenance and repair) is advantageous.\n, • Commercially aware with P&L accountability.\n, • Excellent knowledge of the transport industry to include O licence's.\n, • Track record of leading successful change.\n, • Proven experience in customer relationship management.\n, • Strong evidence of management skills and making key business decisions.\n, • Strong influencing skills both internally and externally.\n, • Capability to advise and motivate team to deliver results for the business.\n, • Have excellent communication skills both verbal and written.\n, • Excellent communication and stakeholder engagement skills.\n, • MS packages to include, word, Excel, PowerPoint and Outlook.\n \n Why Join Pollock Scotrans Ltd? \n \n • Competitive Salary: 45,000 per annum to 48,000 per annum, depending on experience.\n, • Hours: 08:30hrs-18:00hrs - Monday - Friday.\n, • Training: Monthly Courses for a variety of areas.\n, • Benefits: Additional holiday purchasing scheme, Retail discounts with Circular Benefits, Retail Trust Wellbeing Support*, and more.\n, • Career Growth: Explore opportunities for professional development within our expanding business.\n, • Company Benefits: Excellent holiday allowance. Life assurance, pension, and sickness scheme*.\n, • Extras: Christmas Savings Club, Black Circle Tyre Discount, Cycle To Work Scheme*, Free Uniform and paid Volunteer Day.\n, • Wellbeing Support: Benefit from the Retail Trust Wellbeing Support* program.\n, • Team Environment: Be part of a strong culture of teamwork and collaboration.\n \n How to Apply \n If you have the drive to be the best and want to be part of a flourishing and ambitious company, apply now! \n Please submit your application as soon as possible. Due to high volumes of applications, we reserve the right to close adverts before the closing date once we have received sufficient applications. \n Eligibility: Applicants must be eligible to work in the UK with no restrictions. Proof of Right to Work will be required at the interview stage. \n Contact Us: For any queries, please contact our Recruitment Team at . Our team is available Monday to Friday, 08:30hrs - 17:00hrs. \n Note to Recruitment Agencies: We prefer to recruit directly but have a Preferred Supplier List for when we need assistance. We'll be in touch if we need you. \n *Subject to terms and conditions. \n

Estimator When registering to this job board you will be redirected to the online application form. Please ensure that this is completed in full in order that your application can be reviewed. At Bellway we recognise that people are the heart of our success, and we are committed to building an inclusive culture that values and respects difference combined with creating a safe and inclusive working environment for all colleagues. This means we are positive about making adjustments as well as providing flexible working and we would be happy to talk to you about how this could work for you. We have an exciting opportunity for an experienced Estimator or Pre-Development Surveyor to join Bellway, one of the UKs largest house builders. Based within our Scotland East Division in Livingston, this is a fantastic opportunity to play a key role in shaping future developments across the Midlothian, East Lothian, West Lothian and Fife regions. The Role Reporting to the Head of Commercial, you will be responsible for preparing cost plans for the appraisal of development and land opportunities, ensuring estimating work is completed in a timely, accurate and effective manner. You will work closely with colleagues across Land, Commercial and wider divisional teams, providing clear and robust cost information to support land bids, development appraisals and pre-budget activity. Principal accountabilities of the role include: Preparing initial viability estimates for land bids for review and sign off by the Head of Commercial. Working closely with the Land Department on current and future development opportunities. Preparing viability estimates covering construction costs, site abnormals, professional fees, site management costs and preliminaries. Inputting development costs into appraisals and viabilities. Supporting value engineering activity at appraisal and pre-start stage. Obtaining specialist quotations, such as demolition or other abnormal cost items, to help reduce risk within land viabilities. Ensuring full viabilities comply with Group Guidelines on Viabilities, Budgets and Valuations. Supporting the Commercial Manager with pre-budget costs for sites. Assisting with the review of site budgets and analysis of variance reports. Providing guidance to Surveyors at project handover stage where required. Collating and submitting statistical analysis as needed. Experience Experience of working as an Estimator or Pre-Development Surveyor within a national housebuilder. Qualifications and Training Current CSCS card or equivalent. Skills and Aptitude Strong communication and listening skills Excellent attention to detail Ability to work on own as well as part of a team IT literate and the ability to adapt to new systems Good administration skills Committed to diversity and inclusion The Role and Working Conditions Willing to be flexible in respect to day to day duties and hours worked. Office based role, with travel within the Divisional area. Ability to travel to development sites as and when required. In return we can offer you: Competitive salary Competitive car allowance Optional salary sacrifice car scheme Competitive annual bonus Contributory pension scheme 25 days holiday, plus bank holidays Access to discounts and benefits portal ShareSave Scheme Cycle to Work Scheme Life assurance Holiday Purchase Scheme Earn and Learn Opportunities We reserve the right to close this vacancy if a large volume of applications are received. TPBN1_UKTJ

About the Role We are recruiting on behalf of a leading organisation within the electronic security industry for an experienced Service Coordinator to join their Edinburgh office. This is a fantastic opportunity for an organised and proactive administrator who enjoys working in a fast-paced environment. You'll play a key role in coordinating engineers, managing customer service requests, supporting service operations, and ensuring the smooth delivery of maintenance and support services. Working closely with the Service Administration Supervisor and Service Manager, you'll be part of a collaborative team where your organisational skills and attention to detail will make a real impact. Key Responsibilities As Service Coordinator, your responsibilities will include: • Managing customer service requests and logging call-outs within the service management system., • Coordinating engineer attendance and ensuring all service calls are completed and accurately recorded., • Arranging remedial works, follow-up visits and equipment requirements., • Ensuring customers receive service reports following engineer visits., • Producing regular service reports and management information using Excel and PowerPoint., • Supporting the management of service contracts and maintaining accurate contract records., • Monitoring compliance reports and industry regulations., • Assisting with invoicing, renewals and payment monitoring., • Coordinating engineer vehicle stock and equipment requirements., • Supporting weekly planning meetings with installation teams., • Booking and coordinating engineer training and maintaining training records., • Managing engineer call-out rotas, holiday cover and escalation procedures., • Coordinating service quotations and tracking their progress., • Ensuring compliance with GDPR and company information security procedures. About You We're looking for someone who is highly organised, customer-focused and able to manage multiple priorities. You'll ideally have: • Previous experience in an Administration or Service Coordination role., • Experience within an engineering, facilities management, construction or technical environment would be advantageous., • Scheduling or planning experience is highly desirable., • Excellent organisational and time management skills., • Strong communication skills with the ability to build relationships with customers and engineers., • The ability to work independently as well as part of a busy team., • Good IT skills, including Microsoft Office (particularly Excel) and experience using CRM or service management systems., • Excellent attention to detail and a proactive approach to problem-solving. What's on Offer?, • Competitive salary, • Permanent, full-time position, • Supportive and friendly team environment, • Opportunity to develop your skills within a growing business, • Varied and rewarding role with excellent career prospects Apply Today If you're an organised Service Coordinator or Administrator looking for your next opportunity in a fast-paced and rewarding environment, we'd love to hear from you. Apply now with your CV to be considered for this exciting opportunity. JBRP1_UKTJ

Company description: A rewarding place to work. At Rathbones, We invest in everyone's tomorrow that includes our people. We are always looking for future talent, and we can help you build a rewarding career with clear paths to progression and the opportunity to share in the success of our business. Job description: Role Title: Client Service Executive Location: Edinburgh Contract: Perm Hiring Manager: Client Service Lead Working pattern: Hybrid About the Role Client facing role with responsibility for service and relationship management. Lead contact for all Client Lifecycle tasks and queries. Manages all client lifecycle processes and oversees the operating model for their respective investment management team whilst delivering and contributing to excellent client service. The role holder will work within a model which is managed centrally and embedded locally. What youll be responsible for • Develop and maintain relationships with clients and business stakeholders, utilising knowledge of the business and client requirements to deliver the desired client outcomes., • Manage the client lifecycle administration process to ensure a timely and efficient client experience., • Take ownership and accountability for all client administration tasks., • Act as the main liaison between the client, investment team, operations and other key stakeholders and ensure all parties are kept informed., • Ensure all client lifecycle processes are followed and adhered to in accordance with the Operating Model (e.g. end-to-end management of account opening, on-boarding and transfer processes; processing client payments and account amendments; supporting quarterly portfolio valuation processes) whilst all process enhancement suggestions are escalated accordingly., • Follows group wide processes to meet KPI benchmarks.Understand client suitability requirements and support your investment team with regard to gathering the relevant information to support client suitability, producing client summaries/welcome letters., • Work closely with the team and wider administration functions to develop and share best practice., • Act as the first point of contact for clients, assuming the role of the go to person for administration queries. This includes attending client meetings and leading discussions regarding client administration matters., • Undertakes more complex Client Lifecycle processes such as estate/deceased/ a broad understanding of Client Lifecycle processes and Rathbones Products & Services. About you If you meet some of these criteria and are excited about the role, we encourage you to apply. • Knowledge of regulatory environment in which we of the products and services we provide., • Experience working in a similar role in Financial Services managing end-to-end administration processes., • Client Facing Experience (desirable)., • Investment Operations Certificate qualification (desirable), • Progression from CSA role or equivalent external experience., • Grades A-C at GCSE or equivalent in English and Maths., • Broad understanding of Proposition Suite. JBRP1_UKTJ

Clinic Manager - Edinburgh Clinic Manager and Medical Administrator PERMANENT ROLE 5 days per week (Mon-Sat) 9AM-5PM WORKING ONSITE The Company The business is private psychiatric practice with experience in psychiatric care that specialises in mental health and neuro-diverse conditions for all ages - anxiety, OCD etc THE ROLE: To lead the day-to-day running of the clinic, ensuring the smooth, efficient and professional operation of all administrative and clinical support functions. The postholder will be a proactive all-rounder, combining operational management with hands-on medical administration while delivering an exceptional patient experience. Responsible for: Two Administrative Staff and the day-to-day operational and admin management of the clinic. Supporting 1 full time and 2 part time doctors. WHAT YOU WILL BE DOING: · Take overall responsibility for the smooth day-to-day running of the clinic. · Lead, supervise, train and support two administrative staff, managing rotas, workload and performance. · Coordinate clinics and appointments for three consultant psychiatrists. · Ensure the highest standards of patient care, customer service and confidentiality. · Oversee referrals, appointments, medical correspondence and document production. · Manage billing, invoicing, payment collection and financial administration. · Maintain electronic medical records using WriteUpp and ensure GDPR compliance. · Monitor clinic performance and implement improvements to systems and workflows. · Manage suppliers, contractors, premises maintenance and office equipment. · Ensure compliance with Health & Safety, Infection Control, Safeguarding and Information Governance requirements. · Act as first point of contact for operational issues, resolving problems efficiently WHAT YOU WILL BRING: Previous experience managing a private healthcare clinic, medical practice or similar environment. · Excellent leadership and people management skills. · Strong organisational skills with the ability to prioritise competing demands. · Excellent medical administration and medical terminology knowledge. · High level of professionalism, discretion and confidentiality. · Strong communication and interpersonal skills. · Excellent IT skills including Microsoft Office and electronic medical record systems. · A proactive, adaptable and hands-on approach with the ability to work independently. AS A PREREQUISITE FOR THIS ROLE YOU MUST HAVE A VALID UK WORK PERMIT Please contact me for more information JBRP1_UKTJ

Strong commercial acumen with experience managing project budgets, programmes, procurement and contract administration. What you'll do as Apartment Remediation Project Manager. Provide leadership and direction to project teams, consultants and contractors, driving collaboration and accountability.

The primary role of the Office Administration Manager is to work closely with, and to provide efficient support to, the group of company Directors, Consultants and External Stakeholders — delivering exceptional service through maintaining high standards of accuracy, efficiency, quality and timelin

You'll need significant experience in SIPP administration, covering the full member lifecycle, and have experience of PAYE/RTI for drawdown income payments and submitting HMRC returns. You’ll help build the firm’s SIPP Operations function and develop a best-in-class pensions administration funct

This is an excellent opportunity for an experienced Loan Administration Manager / Loan Operations Manager / Loan Agency or Banking Operations professional looking to take on a broader management role within a growing banking environment. This is a senior operational role responsible for overseeing t

You’ll help build the firm’s SIPP Operations function and develop a best-in-class pensions administration functionality. Prior to going live, you’ll work with the development team to design and implement the back-office systems and processes that will enable you to provide a high-quality pensi

Manage the Chairman’s schedule, coordinate meetings, arrange travel, and handle daily tasks.Draft, review, and organize important company documents, reports, and correspondence.Organize board meetings and executive meetings, take minutes, and follow up on action items.Serve as a liaison between th

General office administration and day-to-day support. We’re looking for someone who has previous experience in an administration role, ideally within construction, engineering or a similar environment.

Project Manager / Senior Site Manager. This is a good opportunity for an experienced Project Manager looking for a new challenge, or a Site Manager with the experience and ambition to progress into a Project Management role. Site Managers who are ready to take the next step into Project Management.

Conrad Consulting are working with a well-established M&E contractor who are looking to add an experienced Mechanical Project Manager to their team. The Role of the Mechanical Project Manager:. As Mechanical Project Manager, you’ll be responsible for managing mechanical projects from pre-construct

Wakened Nightshift - 9PM TO 7 AM Livingston & 10PM to 8AM Blackburn .Are you interested in working for an award winning social care charity?.Personal Assistants (Support Workers) have the most important role within Enable by making a positive difference every day to the lives of the people we su

PFC Careers are looking for an Assistant Site Manager who is looking to progress to running their own projects in the near future. Have experience working as an Assistant Site Manager for a main contractor.

The role is to aid the Site Manager and Construction Manager in directing the development of the site through to completion, ensuring that Programme, Quality and Cost targets are achieved in accordance with the build programme, through the effective management of the Site team and subcontractors. Ac

As Client Account Manager, you will take ownership of your own client portfolio, managing relationships and acting as a trusted adviser across a range of accounting, tax and compliance matters.

Zachary Daniels has an exciting opportunity to join this superb retailer at Assistant Manager level where you will have the freedom to drive sales with your team and deliver outstanding results for the business! Key Responsibilities as the Assistant Manager: Customer centric; ensure the team inte

Account Manager (Commercial Catering Equipment).

This is a fantastic opportunity to combine administration, finance support and secretarial duties in a collaborative office environment. Maintaining and updating the client database, including address changes and general administration. Assisting with additional finance administration.

Major Account Manager – Utilities & Equipment Rental North West England | £55,000 Basic + Company Car + Up to 45% Annual Bonus Monday to Friday | 8:00am – 5:00pm This isn't simply an account management role. We're recruiting an experienced Major Account Manager to manage

Are you a driven sales professional who thrives on building strong customer relationships and delivering results?.This is an exciting opportunity for someone who enjoys managing key accounts, identifying new business opportunities, and working closely with customers to help them achieve their goals.

Account Services Manager Location: South Bank, Lincolnshire Salary: £29,000 - £32,000 DOE Job Type: Full-Time, Permanent Working Hours: Monday to Friday, 07:30am - 4:30pm, Hybrid option About the Role As our business continues to grow, we are looking to appoint a proactive and cust

We are recruiting for a Desk-based Sales Account Manager role with our client in Livingston, who are part of a huge group who do business all over the UK as well as internationally.

As a strong business development and sales manager you will build relationships with pharmaceutical manufacturers and senior stakeholders across Procurement, Packaging, Supply Chain, Operations, Quality and Commercial, taking opportunities from initial contact through to contract award. Sales & Key

Women's Health Account Manager.

Project Manager (BEMS) Hybrid role with travel to customer sites across the region, you can be based in or around the following areas: Manchester, Liverpool, Leeds, Sheffield, Stoke-on-Trent, Cheshire, Blackpool Competitive Salary Dependant on Experience + Company Car / Car Allowance + Annual Bonu

IT Project Manager - Supply Chain, WMS, SAP Location: Fully Remote (UK based) Duration: Initial 6-12 Months Rate: Up to £720 a day (Inside IR35) About the Opportunity We are seeking an experienced IT Project Manager - SAP Supply Chain to lead the delivery of a portfolio of supply chain,

Role: Senior Key Account Manager Location: UK & Ireland, office, hybrid and field based (Preferably East Midlands based) Team: Commercial Reports to: Head of Commercial Accounts About the job Loom Talent Limited have exclusively partnered with a rapidly expanding Logistics based business who

Diagnostic Account Manager (DAM). Diagnostics Area Business Manager. Diagnostic Account Manager (DAM).

Location: Preston, Blackpool, Lancaster (Hybrid).Salary: £33,000 + Uncapped Commission.Do you thrive on building strong client relationships and turning performance data into growth strategies? A fast-growing player in the Amazon brand management space is looking for an.Coordinate with internal tea

We're working with a well-established manufacturing business in Livingston to recruit a Customer Account Manager. As Customer Account Manager, you'll be the primary contact for a portfolio of strategic customer accounts, ensuring orders are delivered successfully, customer expectations are managed a

Project Manager - Tier 1 Industrial & Logistics £85,000-£95,000 + Car Allowance + Excellent Package | North West & Midlands Are you an experienced Project Manager working for a Tier 1 or Tier 2 main contractor and looking for your next major career move? We're working with a leadi

A global investment bank is seeking a project manager to support the delivery of strategic, regulatory and business-driven technology initiatives across its Commodities business.

Project Manager - Policy Implementation | Local/Central Government I'm currently recruiting for an experienced Project Manager to lead the implementation and delivery of a new policy. F539; Role: Project Manager 🔹 Experience: Local or central government experience essential 🔹 Fo

Brightwork's client is currently recruiting a forward thinking and dynamic Project Manager who will be responsible for the planning, coordination & execution of several key projects.

Are you an experienced Project Manager looking for a role where you can genuinely influence business strategy, deliver high-impact programmes, and help shape the future of a rapidly growing organisation? If you're looking for a position where your ideas are valued and your contribution will make

The Role At our Livingston Design Centre, we are looking for a Senior Project Manager who thrives at the intersection of technical excellence and strategic business development.

GBR Recruitment Ltd are working exclusively with a highly successful Lincolnshire based commercial defence business, leading the hiring for an experienced Project Manager to deliver complex high capital projects.

Temporary School Administrator - South Tyneside Do you have a passion for supporting students and staff in a busy school environment? Office Angels are excited to be recruiting for a School Administrator on behalf of our valued client in South Tyneside! Position Overview: Role: Temporary School A

Senior Project Manager – NHS Capital Projects (Contract) Location: North West, England Rate: £34ph Contract: 6 months I am recruiting for an experienced Senior Project Manager on behalf of an NHS Trust in the North West of England.

National Account Manager – Grocery.

Job Description: National Account Manager.

As an Assistant Branch Manager, you play a pivotal role in ensuring the efficient and profitable functioning of our branch with a primary focus on delivering exceptional customer service.