Design Coordinator
2 days ago
Southend-On-Sea
Design Coordinator / Assistant Design Manager – Role Overview Key Responsibilities Design Tracking & Information Management • Maintain and update key design trackers, including IRS, design deliverables, comments, RFIs and package review trackers., • Keep tracker statuses up to date based on information received from consultants, subcontractors and project teams., • Highlight missing, overdue or inconsistent information to the Design Manager., • Support the collation and review of design information., • Track consultant and subcontractor deliverables against agreed programme dates. Document Control & Information Management • Upload, file and track drawings, documents and submissions through Procore, SharePoint or relevant CDE platforms., • Ensure revisions, document titles, statuses and references are accurately recorded., • Assist with preparing design review workflows and information packs., • Maintain clear records of issued, reviewed and superseded information., • Liaise with the wider project information management team where required. Meetings & Action Management • Prepare information packs for design meetings, workshops and package reviews., • Attend design meetings and workshops and record clear meeting notes and actions., • Maintain action trackers following design team meetings and coordination sessions., • Follow up outstanding actions with consultants, subcontractors and internal teams., • Escalate delayed or unresolved actions to the Design Manager. Design Coordination Support • Assist the Design Manager with coordinating consultant and subcontractor responses., • Collate design comments from design, commercial and site teams., • Track the close-out of design comments, queries and outstanding actions., • Maintain design registers, schedules and project correspondence., • Identify gaps between issued information, required deliverables and project trackers. Project Team Support • Provide administrative support across design, commercial, site and project team interfaces., • Maintain visibility of design actions, responsibilities and deadlines., • Prepare summaries of outstanding design items for internal progress meetings., • Support the Design Manager in maintaining accurate, organised and auditable project records. Responsibility The Design Manager retains responsibility for design leadership, technical coordination, design risk, consultant/subcontractor direction and overall design strategy. This role provides structured coordination and administrative support to ensure the design process remains organised and on programme. Experience & Profile The role would suit someone with approximately 1–3 years' experience in: • Design coordination, • Assistant Design Management, • Document Control within a construction environment, • Graduate-level construction, architecture, engineering or project management Required Skills • Good understanding of construction drawings and design information., • Strong document control and information management skills., • Confident using Excel and managing project trackers., • Experience with Procore, SharePoint or another CDE would be beneficial., • Strong written and verbal communication skills., • Able to record clear actions and follow these up professionally., • Highly organised, accurate and detail-focused., • Comfortable working within a fast-paced construction project environment., • Confident liaising with consultants, subcontractors and internal project teams. Desirable Experience • Previous experience working for a main contractor., • Understanding of design review and approval workflows., • Familiarity with RFIs, submittals, drawing registers and design trackers., • Experience tracking consultant and subcontractor design deliverables., • Understanding of construction project stages and the wider design coordination process.
