Front Desk Receptionist - Space For Wellness - New York

We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support administrative functions to ensure smooth daily activities. Your enthusiasm and organizational skills will help create a positive environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a dynamic team. Responsibilities Greet visitors, clients, and vendors with professionalism and a friendly attitude, ensuring a positive first impression. Manage multi-line phone systems to handle incoming calls efficiently, directing inquiries to appropriate departments or personnel. Maintain accurate data entry records using spreadsheets and productivity software such as Microsoft Office and Word processing tools. Handle clerical tasks including filing, proofreading, document preparation, and managing correspondence with attention to detail. Support office management duties by organizing schedules, coordinating appointments, and maintaining supplies inventory. Utilize computer skills and technical proficiency to operate office equipment, update databases like QuickBooks, and ensure overall office productivity. Provide customer support through effective communication, phone etiquette, and prompt resolution of inquiries or issues. Qualifications Proven office experience with strong organizational skills and familiarity with office management practices. Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel), spreadsheets, and data entry. Experience with multi-line phone systems and professional phone communication is essential. Bilingual abilities are highly desirable to assist diverse client needs effectively. Strong clerical skills such as proofreading, typing accuracy, and document formatting are required. Demonstrated customer service skills with the ability to handle multiple tasks efficiently in a fast-paced environment. Prior experience in front desk or administrative roles is preferred; personal assistant experience is a plus. Join us in creating a welcoming atmosphere where professionalism meets enthusiasm! This role offers the chance to develop vital administrative skills while supporting a vibrant team dedicated to excellence in service delivery. Pay: From $20.00 per hour Work Location: In person

We are looking for a Front Desk Receptionist, Ukrainian & English Speaking. To join our Jewelry company in New York City`s Diamond District. This role offers an exciting opportunity to combine exceptional customer service skills with creative content development. The ideal candidate will be highly organized, tech-savvy, and passionate about engaging with clients both in person and through digital platforms. As a key member of our team, you will ensure smooth front desk operations and elevate our brand visibility through compelling social media content. This paid position is perfect for someone eager to grow their administrative and digital marketing skills in a vibrant environment. Duties • Welcome every client with warmth and professionalism., • Answer multi-line phone systems promptly with professional phone etiquette, • Manage front desk operations including scheduling, mail handling, and office supplies inventory, • Create engaging social media content across platforms such as Instagram, Facebook, and LinkedIn to promote our services and events, • Maintain an organized reception area that reflects a professional image, • Assist with clerical tasks such as data entry, proofreading documents, and word processing using Microsoft Office tools, • Support administrative functions by managing appointments, client communication, and basic office management tasks Skills • Strong English communication skills., • Excellent computer literacy including Microsoft Office (Word, Excel, PowerPoint) and social media platforms, • Organizational skills with the ability to prioritize tasks efficiently, • Customer service expertise with a focus on client communication and support, • Fast typing speed combined with proofreading skills for accurate document handling, • Time management skills to handle multiple responsibilities seamlessly, • Personal assistant or office experience preferred to support daily operations effectively

Front Desk / Receptionist (Hotel) We are looking for a friendly, highly communicative, and responsible Front Desk Receptionist to join our hospitality team in New York. Please do not apply if you are not comfortable actively communicating with guests every day. Hospitality is about people and we need someone who genuinely enjoys helping others. This role is perfect for someone who knows how to stay organized, multitask under pressure, and maintain a calm, positive attitude in a fast-paced environment. Responsibilities: • Welcoming guests and creating a warm, professional first impression, • Managing check-in and check-out procedures, • Communicating with guests in person, by phone, and via email on a daily basis, • Working with reservations and guest information, • Maintaining daily reports and basic documentation through our channel manager, • Using Excel for tracking, reporting, and internal records, • Coordinating with housekeeping and management, • Handling guest requests and resolving minor issues professionally, • Performing room inspections and cleanliness checks, • In emergency situations, helping clean and prepare rooms when necessary - nobody is perfect :), • Ability to lift up to 50 pounds We are looking for a responsible person who is not afraid to take ownership and responsibility. Requirements: • Excellent communication skills and a friendly personality, • Strong customer service mindset, • Excel knowledge is mandatory, • Punctuality and reliability, • Ability to multitask and stay organized, • Comfortable working in a fast-paced environment, • English and Spanish (additional languages are a big plus) 📍 Location: 125 Bowery, New York🕒 Schedule: Shift-based(7AM–3PM; 3PM–10PM; 10PM–7AM) If you enjoy meeting new people, staying organized, and being the face of a hospitality brand — we’d love to hear from you.

NYC Violin Studio (Chelsea) Part-Time Receptionist with Room to Grow NYC Violin Studio is a warm, independent music studio in the heart of Chelsea, and we're looking for a genuinely personable, organized, and reliable person to be the friendly face of our front desk and the right hand to our owner. Our students are mostly adults pursuing a lifelong dream of learning the violin, and the person at our front desk plays a real part in making that experience feel welcoming and encouraging. If your happy place is in interacting with artistic people, love a creative and community-driven environment, and take pride in keeping things running smoothly, you'll fit right in here. What you’ll do: Greet incoming students and mark attendance Ensure private students are scheduled out for their next 4–8 weeks of lessons (in Acuity Scheduling) Ensure group class students are booked out at least 4 weeks ahead so group classes stay full Print music for group classes, and for private teachers as needed Schedule and reschedule students as needed so their progress stays consistent Answer lesson inquiries from walk-ins, email, text, and phone, and sign up new students Light retail duties - ring up students occasionally for retail items Promote social events and special classes to students in person Collect cash and card payments for lessons and merchandise Contact past students to schedule them for more lessons Provide light support to the owner — organizing, following up, keeping things on track Occasionally lend a hand with our websites and tools (we use Kajabi) Keep the studio tidy and welcoming (light cleaning, tidying) As the role grows, you may help with ordering and restocking retail items The main purpose of your job is to keep the classes and private teacher’s schedules full, so that the studio remains productive and viable for all. Who you are Warm, personable, and genuinely enjoys connecting with people. If people often ask you why you’re always smiling, you’ll fit in great here Experienced and dependable. You are the lynchpin of communications. Reliability is everything. Organized and detail-oriented, able to keep track of many small things Comfortable with computers and apps, and a quick, willing learner. We use tools like Acuity, Kajabi, and Canva, and we're always happy to walk you through anything Excellent communicator, in person and in writing, with staff and clients Self-directed and proactive, with a habit of looking ahead and flagging things early A love of music, the arts, or small independent businesses is a real plus Being able to read at least some sheet music is a plus, but not a requisite Schedule Mon 3–9pm (5.25 - 5.5 hrs w/ meal break) Tue 3–9pm (5.25 - 5.5 hrs w/ meal break) Wed 3-9pm (5.25 - 5.5 hrs w/ meal break) Thur 3-9pm (5.25 - 5.5 hrs w/ meal break) Saturdays 10am–5pm (6.25 - 6.5 hrs w/ meal break) Total weekly hours 27.25-28.5 Plus occasional Sundays (roughly 4–6 times a year) for studio events. When You Would Start: Immediately. Pay & benefits $18–25/hour, based on relevant experience Raise schedule as follows: First 2 weeks: Training Rate Up through 3 months from start date: Performance review and raise as appropriate Up through 6 months from start date: Performance review and raise as appropriate At the 2 year mark: Performance review and raise as appropriate Annual performance review and raise potential. Paid sick leave (1 hr for every 30 hrs worked, capped at 40) Unpaid sick leave (32 hours) Paid time off (1 week) Unpaid time off (1 week) W2 employment Additional Perks: Free access to all our group classes as long as your post is covered. Use of our practice rooms during off-hours Access to a large library of paid sheet music resources Staff discount on retail If you are a musician, Gig referrals and opportunities to pick up extra paid work If you're a musician who teaches an instrument an instrument other than a string instrument or piano, you're welcome to keep any student leads that come your way Room to Grow: This position has potential for growth. You will be starting off as a part-time Receptionist. If all goes well, your position will grow in hours, and eventually lead to a new manager position. As Studio Manager, you'd take on more ownership of the studio's daily operations — overseeing staff scheduling and retail ordering, coordinating with our teaching staff, and helping keep everything running so the studio can keep growing. It's a role for someone who wants to grow with us and eventually run the day-to-day. About Me: My name is Antoinette, and I own and run the studio. I have a some administrative staff, and several teachers. We previously had two part time receptionists. One graduated school and the other just got his dream job managing an orchestra at a university. I am shifting gears a bit and changing this role to being held by just one person with all the hours. Any shifts you need to miss due to vacation, personal days or illness, I will cover personally. I have been teaching violin for 15+ years and I have grown the studio from just myself, up to one other teacher, up to a total of 11 employees. We are currently going through a seasonal shift, coming out of summer and into the new school year. When I interview you, I will make sure not only that you are qualified, but that this role and salary are a good fit for you. It’s important to me that you feel satisfied with your role and that this job is contributing to your well-being in life. Our clients are warm, friendly people, and I would personally love to do this job myself, and would do this job if I weren’t teaching. In exchange for a warm work environment , all I really need is for you to be reliable with the schedule, be present 95% of the time. The rest, I can train you on. To apply Send a short note telling us a bit about yourself and why this role speaks to you, along with your résumé. We read every application and reply to candidates who feel like a strong fit.

Yenyere Art Academy is looking for a responsible, energetic, and professional Front Desk Manager to join our team! 📍 Location: 3804 New York Avenue, Union City, NJ 🗓️ Schedule: Monday–Thursday ⏰ Hours: 4:30 PM–9:30 PM 💵 Starting Pay: $16/hour + commissions Responsibilities Open and close the dance studio Welcome and assist students, parents, and visitors Register new clients and process enrollments Answer questions about classes and programs Perform general front desk and administrative duties Assist with new client enrollment and sales Support sales of entertainment contracts and academy services Requirements Bilingual: English & Spanish 21 years or older Friendly, professional, and organized Strong communication and customer service skills Comfortable speaking with potential clients and making sales 💰 Commission Opportunities Earn additional commission for: New student enrollments Sales of entertainment contracts

Medical office in the heart of Tribeca looking for an outgoing personable and enthusiastic individual who can interact with patients in person and over the phone for scheduling, messaging etc. salary commensurate with experience. bring a smile...

Virtual Assistant (Remote – NY) Location: Remote (Candidates do not need to be residing in NYC; however, close proximity to the NYC area is preferred for occasional in-person events and team activities.) Hours: Approximately 5 hours per week to start, with opportunities for additional hours and growth About Us Palmer Concierge Physical Therapy is a concierge physical therapy practice dedicated to providing exceptional, personalized one-on-one care throughout New York City. We pride ourselves on delivering a premium patient experience from the first point of contact through every step of care. We are seeking a highly organized, reliable, and detail-oriented Virtual Assistant to support our administrative operations, assist with patient communication, and contribute to the continued growth of our practice. This is a remote position. While candidates do not need to live in NYC, individuals located within close proximity to the NYC area are preferred to allow for occasional in-person events, team gatherings, and social media content days. Travel time for approved in-person activities will be compensated. Key Responsibilities Manage incoming calls, patient inquiries, and new patient leads with professionalism and warmth Schedule consultations and physical therapy appointments Follow up with prospective and current patients via phone, email, and text Monitor and respond to emails and voicemails promptly Assist with insurance-related administrative tasks as needed Provide general administrative support to the clinical team Maintain accurate records and assist with administrative tracking Support marketing initiatives and social media content creation Assist with special projects as the practice continues to grow Qualifications Excellent verbal and written communication skills Strong organizational skills with exceptional attention to detail Ability to work independently and manage priorities in a remote environment Proficiency with Google Workspace (Gmail, Google Calendar, Google Sheets, and Google Docs) Professional, friendly, and patient-focused demeanor Strong customer service skills and a proactive approach to problem-solving Previous experience in administration, customer service, healthcare, or a medical office setting is preferred but not required Schedule & Growth Opportunities Approximately 5 hours per week to start Opportunity for additional hours and responsibilities as the practice continues to grow and while primary VA is on vacation Requirements Remote position; candidates may live outside of NYC but should be within reasonable proximity for occasional in-person events when needed Availability to attend occasional in-person team meetings or practice events in NYC Reliable internet connection and a quiet, professional workspace for handling patient communication Strong understanding of professionalism, confidentiality, and exceptional customer service If you are proactive, organized, detail-oriented, and passionate about creating exceptional patient experiences while supporting a growing healthcare practice, we would love to hear from you. We look forward to meeting you and hopefully welcoming you to the Palmer Concierge Physical Therapy team! Pay: $20.00 per hour Work Location: Hybrid remote in New York, NY 10001

Personal Assistant / Executive Assistant Compensation: $18–$20 per hour (based on experience) Location: Primarily remote with frequent travel throughout the New York City, New Jersey, and Tri-State area. We are looking for an exceptional Personal Assistant who brings calm, professionalism, and reliability to everything they do. This role is ideal a naturally soft-spoken, pleasant, and welcoming voice who enjoys helping others and thrives in a fast-paced environment. The ideal candidate is someone who remains composed under pressure, communicates with kindness and confidence, and can represent the boss with warmth and professionalism in every interaction. What We’re Looking For • A naturally soft, calming, and pleasant speaking voice., • Extremely polite, respectful, and professional on the phone., • Patient, attentive, and an excellent listener., • Always answers calls and messages promptly and keeps communication flowing., • Highly dependable and available when the boss needs assistance., • Able to stay calm during stressful situations and solve problems without becoming overwhelmed., • Naturally kind and easy to work with, creating positive relationships with clients, vendors, and staff., • Excellent attention to detail and outstanding organizational skills., • Strong multitasking abilities while maintaining accuracy., • Trustworthy, discreet, and able to handle confidential information with professionalism., • Takes initiative instead of waiting to be told what to do., • Maintains a positive attitude and treats everyone with courtesy and respect., • Must have the flexibility and availability to travel throughout the New York City, New Jersey, and Tri-State area to assist with business meetings, events, festivals, errands, appointments, and other executive responsibilities. Responsibilities • Serve as the boss’s primary point of contact, handling calls, messages, and communications professionally., • Answer incoming calls with a warm, calming, and confident demeanor., • Manage schedules, appointments, reminders, and daily priorities., • Coordinate travel, hotels, transportation, and business logistics., • Accompany the boss to meetings, networking events, trade shows, festivals, and other business functions throughout the NYC/NJ Tri-State area when needed., • Communicate with customers, vendors, and business partners professionally., • Follow up on important tasks so nothing is overlooked., • Keep the boss informed of important developments while filtering distractions., • Help solve problems quickly and efficiently, allowing the boss to focus on growing the business., • Support hiring, scheduling, interviews, and administrative projects as needed., • Be flexible and available when important business matters arise. The Right Person We’re looking for someone who genuinely enjoys helping others succeed. You should be someone whose calm personality helps reduce stress, whose voice makes people feel comfortable, and whose professionalism reflects positively on the business. You are reliable, loyal, emotionally intelligent, and someone people naturally enjoy speaking with. This position offers opportunities to grow into a full-time Executive Assistant role with increased responsibilities, travel, and long-term career advancement for the right candidate.