Senior administrative assistant jobs in LondonCreate job alerts

Executive Assistant / PA to CEO — Katonix\n Katonix is a rapidly growing defence and technology company working on sensitive projects across the UK and internationally. \n We are looking for a highly discreet, capable and exceptionally organised Executive Assistant / PA to the CEO to provide direct support to the founder and senior leadership. \n This is a role for someone who understands that confidentiality is non-negotiable. You will have exposure to commercially sensitive information, strategic discussions, clients, investors and potentially sensitive defence-related matters. Absolute discretion, integrity and the ability to keep information strictly confidential are essential. \n Key responsibilities include: \n\n • Managing the CEO's diary, meetings and travel\n, • Coordinating meetings with senior executives, government and international contacts\n, • Preparing documents, notes, briefings and correspondence\n, • Managing confidential information and communications\n, • Following up on actions and ensuring priorities are delivered\n, • Helping the CEO stay organised across multiple fast-moving projects\n, • Acting as a trusted gatekeeper and professional representative of the CEO\n\n We are looking for someone who is: \n\n • Exceptionally discreet and trustworthy\n, • Highly organised and detail-oriented\n, • Calm under pressure and comfortable in a fast-paced environment\n, • Professional and confident communicating with senior people\n, • Proactive rather than someone who needs constant direction\n, • Comfortable handling highly confidential information\n, • Able to exercise excellent judgement about what should and should not be shared\n\n Previous PA/EA experience is preferred, particularly supporting a founder, CEO, senior executive, government official, professional services or high-growth technology company. \n This is not simply an administrative role. The successful candidate will become a trusted member of the CEO's immediate team and will be expected to operate with a very high level of discretion and professionalism.

Who are weFounded in 1896, Knight Frank was registered as Knight Frank LLP a Limited Liability Partnership, on 3 November 2003, registered in England & Wales at 55 Baker Street, London, W1U 8AN with the registered number of OC305934. Headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies. We work responsibly in partnership to enhance people's lives and environments in over 50 Markets, 600+ Offices, 20,000+ People, 1 Global Network.At the heart of all we do are our Clients. A relationship built on trust is vital. As trusted partners in property, we act with integrity and care, understanding our clients’ unique needs and consistently thinking about the bigger picture to provide personalised, clear and considered advice across all areas of property. Through our deep understanding of key markets and sectors – both emerging and established – we are dedicated to meeting and exceeding their property goals.A true partnership is a balanced one, and our People are passionate about, and committed to, making our business inclusive and diverse. We give every individual the space and opportunity to perform at their best and be recognised for the immense value they bring. We empower everyone to have autonomy in their role and encourage them to use their voice in how we can make a positive impact as a firm and shape the future of real estate, the built environment and the impact on the communities we serve. Our collaborative and engaged teams provide excellent and dedicated client service. In our workplace, opinions are respected, everyone is invited to contribute to the success of our business and innovation, and new ideas are celebrated.In 2021 we celebrated our 125th anniversary and set out Our Desired Future, cemented in three pillars: People Potential, Client Centricity and always Creating our Future, together. Learn more about what sets us apart here.About The RoleKnight Frank is looking for a proactive and highly organised Executive Support professional to join our Building Consultancy team in London.Supporting the Head of Project & Building Consultancy and wider team, you'll play a key role in ensuring the smooth running of a busy department through high-quality executive support, stakeholder coordination and operational administration. This is an excellent opportunity for someone who enjoys working closely with senior leaders and thrives in a fast-paced professional services environment.Responsibilities:Executive & Stakeholder SupportProactive diary and inbox management for senior stakeholders.Coordinating internal and external meetings, conference calls and client engagements.Preparing presentations, reports, meeting packs and client-facing documentation.Organising UK business travel and logistics.Managing meeting actions, correspondence and administrative documentation.Team & Business SupportSupporting financial administration including invoices, expenses, referrals and supplier costs.Coordinating team meetings, training records and performance review processes.Assisting with onboarding and induction activities for new starters.Maintaining records, databases and team information.Building strong relationships with colleagues, clients and stakeholders across the business.Process, Compliance & ProjectsSupporting audit, compliance and information security requirements.Assisting with process improvements and operational efficiencies.Coordinating marketing collateral, pitches and business development activity.Supporting internal and external events from planning through to delivery.About You:We're looking for someone who is confident supporting senior stakeholders and managing multiple priorities while maintaining exceptional attention to detail.Essential Skills and Experience3+ years' experience in an Executive Assistant, Team Assistant, Operations or Business Support role.Excellent organisational and prioritisation skills.Strong communication and stakeholder management abilities.Experience managing diaries, meetings, travel and team administration.High attention to detail, particularly when working with financial information.Advanced Microsoft Office skills including Word, Excel and PowerPoint.Ability to work independently and manage competing priorities.DesirableExperience within property, real estate, professional services or consultancy environments.Exposure to compliance, governance or operational support activities.Competitive salaryPlease note: this is a Direct Search led by Knight Frank. Applications from recruitment agencies will not be accepted nor will fees be paid for unsolicited CVs, even if provided by PSL agencies.SummaryLocation: UK Head Office (Baker Street, London)Type: Full time

At Perrigo, we are driven by our mission to Makes Lives Better Through Trusted Health and Wellness Solutions, Accessible to All. We are proud to be a Top 10 player in the European Consumer Self-Care market and the largest U.S. store brand provider of over the counter and infant formula. Dedicated to providing The Best Self-Care for Everyone, we are the people behind the brands you trust. We are Opill, Compeed, Solpadeine, NiQuitin, and many more. We Are Perrigo. We are committed to enhancing the wellbeing of our colleagues and consumers alike. We pride ourselves on fostering an inclusive, collaborative culture where each person can experience a sense of belonging.Join us on our One Perrigo journey as we evolve to win in self-care.Description OverviewWe are excited to recruit an Associate to join our newly formed Scientific Policy and Intelligence (SPI) team, based in London. This is an ideal opportunity for applicants with some experience in a Regulatory Affairs function or equally, you might be a recent Graduate looking for your first step into Scientific Affairs. In this role, you will support the effective operation of Perrigo’s scientific policy and intelligence function by ensuring that intelligence data is captured accurately, consistently and in line with defined processes. This entry-level role has a primary focus on execution, data quality and process discipline, providing the reliable intelligence foundation needed to support analysis, interpretation and informed decision-making by more senior members of the team. Working within a supervised team environment, your role is responsible for centralisation of intelligence and supporting trade association and subject matter experts in doing so. The role is focused on structured information, maintaining data completeness and supporting timely follow-up on actions. The role applies basic regulatory, scientific and policy understanding to routine tasks, working within established procedures and selecting appropriate solutions from defined options or previous examples. The role provides practical support to SME forums, trade association debriefs and intelligence processes by managing logistics, taking clear notes, documenting actions and compiling outputs for broader communication. By ensuring that information is well structured, complete and traceable, the Assistant helps strengthen consistency, efficiency and scalability within the SPI function. Scope of the RolePolicy & Intelligence Operations Capture scientific, regulatory and policy intelligence accurately within agreed systems, templates and processes. Support trade association representative and subject matter experts by converting outputs from trade associations materials, or other intelligence sources, SME inputs, meeting notes and other sources into structured intelligence records. Maintain data quality by checking records for completeness, consistency, correct categorisation and appropriate supporting information. Support routine monitoring and tracking of assigned topics, ensuring new information is recorded and escalated for review where required. Work within defined procedures and guidance, seeking support where interpretation, prioritisation or judgement is required. Provide administrative and process support for trade association debriefs, SME forums and internal intelligence discussions. Prepare agendas, capture notes and document key updates, actions and follow-up items from relevant meetings. Follow up with SMEs and internal stakeholders to obtain missing information, confirm updates and support timely closure of routine actions. Support the compilation of intelligence information into a range of clear, structured formats for different audiences, including tabulated overviews, routine summaries and newsletter content, with review by more senior team members prior to wider circulation. Governance, Forums & Action Tracking Support the smooth running of SPI governance forums by coordinating logistics, materials, attendance, agendas and follow-up actions. Maintain action logs and trackers, ensuring owners, due dates, status updates and closure information are recorded accurately. Send routine reminders and follow-ups to support timely updates from SMEs and accountable functions. Escalate overdue actions, incomplete records or process gaps to the relevant manager for guidance. Cross-Functional Working Work collaboratively with SPI colleagues, SMEs and cross-functional partners to support routine intelligence capture and follow-up. Communicate clearly and professionally when requesting information, confirming actions or sharing routine updates. Support the preparation of routine outputs, dashboards, trackers and briefing materials by ensuring underlying data is accurate and complete. Build understanding of Perrigo’s scientific policy and intelligence processes, portfolio context and external stakeholder environment through day-to-day execution and coaching. Experience RequiredUniversity degree in Life Sciences, Chemistry, Pharmacy, Regulatory Affairs, or a related field. Basic conceptual knowledge of scientific, regulatory, policy or data management principles, with willingness to learn and apply defined processes. Strong attention to detail, organisational skills and ability to work consistently with structured information and systems. Comfortable working under close supervision, following established procedures and escalating questions or issues appropriately. Competencies: Accuracy & attention to detail: Captures information carefully and consistently, ensuring records are complete, well structured and maintained in line with defined standards. Process Discipline: Works reliably within established procedures, templates and guidance, seeking clarification where tasks fall outside routine expectations. Organization & Follow-Through: Tracks actions, deadlines and updates effectively, supporting timely closure of routine items and clear handover of outstanding issues. Learning Agility & Natural Curiosity: Builds understanding of SPI systems, regulatory intelligence processes and relevant scientific or policy concepts through coaching and practical application. Effective Communication: Communicates routine updates, requests and meeting outputs clearly, professionally and accurately. Collaboration & Service Mindset: Supports colleagues, SMEs and cross-functional partners by providing dependable operational support and timely follow-up. Digital & Systems Confidence: Uses systems, dashboards and structured data tools accurately to support intelligence capture, tracking and reporting. BenefitsWe believe our people are our greatest asset. Alongside competitive compensation, we offer benefits tailored to supporting you and your family, as well as career development opportunities to ensure you feel valued and supported, both professionally and personally.Find out more about Total Rewards at Perrigo. Hybrid Working ApproachWe love our offices and the setting they provide for in-person collaboration and celebration. But we also appreciate the opportunity to work remotely can energise you too, so we promote flexibility with the ability to work two days a week from home in many roles.We are proud to be included in the Forbes list of "America's Best Employers by State 2024". Find out more hereApplicants please note: To apply to this position please click the APPLY button at the bottom of the application. (The SAVE button will only save your profile information but not submit an application for this open position.) All application materials, including resumes and CVs, must be submitted in English. Thank you.We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by law. #weareperrigo

Residential Real Estate Paralegal\n London (Covent Garden) | Hybrid Working Available After Probation \n Are you an ambitious Residential Real Estate Paralegal looking to take the next step in your career with a top-tier national Legal 500 law firm? \n Our client is seeking a motivated and detail-oriented Paralegal to join its highly regarded Residential Real Estate team in its London office, located just moments from Covent Garden. This is an excellent opportunity to work alongside leading property lawyers on a broad range of high-quality residential transactions while benefiting from excellent training, career progression and a supportive, collaborative culture. The Role\n Working closely with Partners, Senior Associates and Fee Earners, you will play a key role in supporting a busy Residential Real Estate team, managing your own administrative responsibilities while assisting on a wide variety of residential property matters. This position offers excellent exposure to quality work and the opportunity to further develop your technical knowledge within a nationally recognised firm. Key Responsibilities\n\n • Assisting Fee Earners with a broad range of residential conveyancing matters from instruction through to completion.\n, • Drafting legal documents and correspondence.\n, • Preparing contract packs and supporting exchange and completion processes.\n, • Liaising with clients, estate agents, lenders and third parties.\n, • Carrying out Land Registry searches and submitting applications.\n, • Opening and managing files, ensuring compliance with AML and other regulatory requirements.\n, • Keeping case management systems updated and maintaining accurate file records.\n, • Providing general support to the Residential Real Estate team to ensure transactions progress efficiently.\nAbout You\n\n, • Previous experience as a Residential Conveyancing Paralegal, Conveyancing Assistant or similar.\n, • A solid understanding of the residential conveyancing process.\n, • Excellent organisational skills with the ability to manage competing priorities.\n, • Strong attention to detail and excellent communication skills.\n, • A proactive, team-focused approach with a genuine desire to build a long-term career in residential property law.\nWhat's on Offer?\n\n, • Join a top-tier national Legal 500 firm with an outstanding reputation in the market.\n, • High-quality work alongside experienced and highly regarded property specialists.\n, • Competitive salary, depending on experience.\n, • Clear opportunities for career progression and ongoing professional development.\n, • Modern, collaborative working environment in a prime Covent Garden location.\n, • Hybrid working available following successful completion of probation.\n\n If you're looking to build your career within one of the UK's leading law firms and gain exposure to high-quality residential real estate work, we'd love to hear from you. \n Apply today for immediate consideration!

My clients is a specialist, partner led practice recognised for its technical expertise in property finance, lender recovery and contentious litigation. \n They act for institutional and challenger lenders on high value, complex recovery matters and pride ourselves on precision, responsiveness and commercial insight. \n They are seeking an administrative assistant to support their Senior Paralegal.Main Responsibilities Will Include: \n\n • Responding to internal legal queries and enquiries referred by other team members.\n, • Calculating redemption statements and assisting with the provision of undertakings.\n, • Preparing DS1 forms, deeds of release and other Land Registry discharge documentation.\n, • Assisting with invoice preparation and arranging payments to lender clients and third parties.\n, • Supporting fixed charge receiver appointments and associated correspondence.\n, • Assisting with consents to lease, title splits, section 106 agreements and letters of non?crystallisation.\n, • Conducting basic AML and compliance checks in accordance with firm procedures.\n, • Assisting with the distribution of surplus sale proceeds following completion or enforcement.\n, • Maintaining accurate file records and supporting effective day?to?day task management across matters.\n\n Person Specifications: \n\n • Previous experience in a paralegal or legal assistant role, ideally within litigation or property related work.\n, • Strong organisational skills with the ability to manage multiple tasks and deadlines.\n, • Good written and verbal communication skills.\n, • Comfortable working in a fast paced, lender focused environment.\n, • A proactive approach and willingness to develop technical knowledge.\n\n

We are recruiting an experienced Executive Assistant to provide high-level support to senior leadership within a highly regarded professional services firm on a temporary basis (for an initial contract of 3 months). \n This is a fast-paced and varied role, supporting multiple senior executives with complex diary and inbox management, meeting coordination, travel arrangements, stakeholder management, and a range of strategic and administrative responsibilities. You'll play a key role in ensuring leaders can focus on business priorities while maintaining seamless day-to-day operations. \n Key Responsibilities \n\n • Proactively manage complex diaries, inboxes, and scheduling.\n, • Coordinate internal and external meetings, including preparing agendas, presentations, reports, and briefing packs.\n, • Arrange domestic and international travel, accommodation, and itineraries.\n, • Act as a trusted gatekeeper, managing communications and building relationships with senior stakeholders and clients.\n, • Prepare meeting minutes, track actions, and ensure follow-up on key decisions.\n, • Support leadership with business projects, events, and other ad hoc initiatives.\n, • Handle confidential information with professionalism and discretion.\n, • Identify opportunities to improve processes and ways of working.\n\n About You \n\n • Previous experience supporting senior executives within a professional services or corporate environment.\n, • Exceptional organisational and prioritisation skills.\n, • Strong communication and stakeholder management abilities.\n, • Confident managing multiple priorities in a fast-paced environment.\n, • Highly proactive, discreet, and solutions-focused.\n, • Excellent attention to detail with strong written communication skills.\n, • Comfortable working independently while collaborating with wider support teams.\n\n This is an excellent opportunity for an experienced Executive Assistant looking to join a collaborative organisation where they can make a real impact supporting senior leadership.

Do you want your voice heard and your actions to count? Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.Keywords: transaction banking, business management, executive assistant, continuous improvement, digital initiatives, stakeholder engagement, financial services, career development, team support, data analysisMUFG is seeking a highly dedicated Analyst, Executive Assistant & Business Manager to join its esteemed Transaction Banking division in London. This exceptional appointment affords you the opportunity to combine refined executive support with substantive business management responsibilities, directly assisting senior leadership and contributing to the advancement of divisional initiatives. You will occupy a central role in promoting operational excellence, supporting digital transformation endeavours, and participating in significant departmental projects such as continuous improvement, corporate social responsibility, and professional learning programmes. The organisation is celebrated for its inclusive ethos, steadfast commitment to professional growth, and a collegial environment that values your contributions while fostering career progression within business management or the Chief Operating Officer domain. Should you seek a position where your organisational acumen, analytical aptitude, and collaborative spirit may effect meaningful change, this role offers an exemplary platform for your continued professional journey. Integrate executive assistant responsibilities with junior business management functions within a collegial team setting, providing exposure to both strategic and operational dimensions of transaction banking. Contribute substantively to influential departmental projects encompassing digital transformation, continuous improvement (Kaizen), corporate social responsibility, and professional learning initiatives that shape the future direction of the business. Benefit from an environment that prioritises inclusivity, ongoing professional development, flexible working arrangements, and opportunities for meaningful engagement across regional and global networks.What you'll do:In the capacity of Analyst, Executive Assistant & Business Manager based in London, you will serve as a linchpin within a prominent transaction banking division. Your remit will encompass not only providing refined executive support to senior leadership but also engaging actively in business management projects that underpin operational excellence. You will be entrusted with coordinating complex schedules, managing travel arrangements meticulously, overseeing expense claims efficiently, and ensuring all administrative undertakings are executed to an impeccable standard. Beyond traditional executive assistant duties, you will immerse yourself in analysing performance data using advanced digital platforms—translating insights into recommendations that inform divisional strategy. Your ability to foster trusted relationships across departments will facilitate cross-functional collaboration on pivotal projects spanning financial resource stewardship to digital innovation. By championing continuous improvement practices (Kaizen) and supporting CSR activities alongside professional learning programme development, you will make a meaningful contribution to both team culture and broader organisational objectives. Success in this role necessitates adaptability as you navigate shifting priorities whilst maintaining scrupulous attention to detail—all within an environment that values your ongoing professional development towards future roles in business management or as Chief Operating Officer. Deliver comprehensive executive assistance to the Head of Transaction Banking EMEA by managing intricate diaries, orchestrating internal and external meetings, arranging travel logistics with precision, and ensuring timely processing of expenses in accordance with company protocols. Supervise daily administrative operations for the team, facilitating seamless functioning through effective coordination of meeting spaces, preparation of documentation, and proactive liaison with stakeholders across divisions including credit, front office, systems, audit, and operations. Monitor departmental cost centres with particular attention to travel, entertainment, and training expenditures; implement new controls and processes as necessary to uphold compliance and operational efficiency. Cultivate robust relationships with key stakeholders both regionally and globally within the organisation to enable smooth communication and collaboration on cross-functional projects. Support the execution of critical divisional responsibilities by assisting in the establishment and monitoring of financial and non-financial KPIs/KRIs; communicate progress on regional priorities, performance metrics, and execution strategies. Assist in generating actionable insights from data analysis utilising tools such as Power BI and Tableau; interpret findings to inform decision-making regarding revenue sustainability, client segmentation, risk mitigation measures, and target operating model deliverables. Contribute to business continuity planning by supporting operational resilience initiatives and adherence to cyber security policies within the division. Foster engagement in departmental initiatives focused on continuous improvement (Kaizen), digital transformation (including AI adoption), CSR activities, learning programmes, and brand content strategies both internally and externally. Collaborate on defining learning curricula for the department by engaging with bank-wide learning & development programmes that promote knowledge sharing across teams. Actively participate in enhancing the internal brand through approved media channels while supporting global connectivity efforts within the transaction banking network.What you bring:To excel as an Executive Assistant and Analyst Business Management you will possess a proven record of providing high-level administrative support within financial services or similarly structured organisations. Your background should reflect not only technical competence but also a profound appreciation for teamwork—valuing open communication channels that foster trust among colleagues at every level. You thrive when balancing multiple priorities simultaneously: from managing intricate schedules for senior leaders through coordinating cross-departmental projects requiring careful stakeholder engagement. Your analytical mindset enables you to extract meaningful insights from complex datasets using modern digital tools—informing decisions that enhance operational efficiency across the division. A natural collaborator who enjoys nurturing positive relationships both regionally and globally—you are sensitive to cultural nuances while remaining steadfastly dependable under pressure. Your commitment extends beyond task completion; you actively seek out opportunities for self-improvement through participation in learning programmes or involvement in CSR activities that benefit wider communities. Above all else your enthusiasm for continuous improvement ensures you remain adaptable—ready to embrace new challenges as they arise while contributing positively towards shared team objectives. Demonstrable experience as an executive assistant within a financial institution or comparably structured environment combined with foundational expertise or pronounced interest in business management functions. Comprehensive understanding of commercial banking operations with exposure to cash management solutions or trade finance products within transaction banking considered highly advantageous. Exceptional numerical proficiency complemented by superior written and verbal communication skills; able to articulate complex information clearly at all levels including senior management. Advanced command of Microsoft Office suite (Word, Excel, PowerPoint) together with fluency in digital analytics platforms such as Power BI or Tableau; familiarity with agentic AI tools is desirable though not essential. Meticulous attention to detail ensuring reliability under stringent deadlines whilst consistently delivering work of the highest quality within a collaborative team context. Proven ability to interact effectively with individuals from diverse backgrounds across multiple departments—demonstrating empathy, patience, diplomacy, and excellent interpersonal skills at all times. A Level equivalent education minimum required; BA degree or equivalent professional experience preferred; English language fluency is essential along with strong numeracy skills. Motivated by continuous learning opportunities—embracing curiosity (Kaizen approach), adaptability when priorities shift rapidly across interconnected workloads—and committed to personal accountability for outcomes delivered. Experience supporting or participating in departmental initiatives such as CSR projects or digital transformation programmes would be beneficial though not mandatory.* A genuine passion for nurturing inclusive environments where knowledge sharing is encouraged alongside professional advancement.What sets MUFG apart:This organisation distinguishes itself as a global leader in financial services through its unwavering dedication to employee wellbeing, tailored professional development opportunities at every stage of your career journey, and an inclusive culture where each voice is valued. With access to state-of-the-art technology platforms—including advanced analytics tools—and regular involvement in transformative projects spanning digital innovation (AI adoption), sustainability initiatives (CSR), and continuous improvement practices (Kaizen), employees are empowered not merely to perform but also flourish personally and professionally. Flexible working arrangements promote a harmonious work-life balance while generous investment in training ensures you have every resource requisite for success. The company’s international reach means you will collaborate daily with talented colleagues from diverse backgrounds—expanding your network whilst making meaningful contributions locally and globally. Here you will find a supportive leadership team devoted to nurturing talent through mentorship programmes designed specifically for those aspiring towards future business management or Chief Operating Officer roles within transaction banking or beyond.What's next:Should you wish to advance your career within a collaborative environment where your abilities are esteemed—and your aspirations supported—this represents an outstanding opportunity worthy of consideration.Apply today by clicking on the link provided—your next rewarding challenge awaits.We are open to considering flexible working requests in line with organisational requirements.MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected and their opinions count. We support the principles of equality, diversity and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief and marriage or civil partnership.We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.SummaryLocation: LondonType: Full time

Bid Assistant | London \n An award-winning, employee-owned fire engineering practice is looking for a Bid Assistant to join its London team. \n Working closely with the Bids Co-ordinator, Practice Director, Project Managers and wider Bid Team, the successful Bid Assistant will support projects from initial enquiry through to bid submission and handover. \n As Bid Assistant, you will play an important role in coordinating tender activity, reviewing bid documentation, supporting submissions and ensuring all materials are accurate, compliant and presented to a high standard. \n Bid Assistant/ Role and Responsibilities \n You will support the Bids Co-ordinator and wider team across a varied range of responsibilities, including: \n\n • Reviewing bid and tender documentation to identify requirements, deadlines and potential issues\n, • Supporting bids from initial expression of interest through to final submission and project handover\n, • Reviewing technical input against bid criteria and identifying any gaps\n, • Collating submission documents and checking accuracy, spelling and grammar\n, • Ensuring submissions are well written, compliant and aligned with company messaging\n, • Participating in bid kick-off meetings and capturing key themes, team members, case studies and deadlines\n, • Monitoring the general enquiries mailbox and distributing bid requests\n, • Liaising with clients to obtain outstanding information\n, • Supporting weekly Bid Team meetings\n, • Completing supplier and sub-consultant forms and maintaining accurate internal records\n, • Assisting with external and internal marketing materials\n, • Producing client presentation materials\n, • Capturing model answers and refined project descriptions for future submissions\n, • Liaising with senior stakeholders and Finance regarding tender and accreditation portal invoices\n, • Reviewing fee consistency across submission documents\n, • Supporting ad-hoc reporting for the Business Support Team and Directors\n\n Bid Assistant Profile \n You will have a minimum of one year's experience in bid coordination or within an administrative team, along with: \n\n • Excellent written and verbal English\n, • Strong copywriting and copy-editing skills\n, • Excellent attention to detail\n, • Strong organisational and prioritisation skills\n, • Experience managing multiple tasks and tight deadlines\n, • Confident interpersonal and communication skills\n, • Competency across Microsoft Office and Outlook\n, • A collaborative, professional and proactive approach\n\n Experience within marketing, business development or bid coordination would be advantageous, as would previous experience within an engineering, architecture or consultancy environment. \n Experience using databases and strong general IT skills would also be beneficial. \n What's in it for you? \n Salary: £25,00 -£29,000 \n\n • Flexible and hybrid working\n, • 28 days' holiday plus an additional day off for your birthday\n, • Company pension scheme\n, • Private medical insurance\n, • Life insurance\n, • Healthcare cash plan\n, • Early finish on the last Friday of every month\n, • Social budget for team activities\n, • Additional paid leave for charitable work\n, • Staff discount club\n, • Learning and development opportunities\n\n If you're looking to build your career within bids and join a collaborative, employee-owned consultancy with excellent opportunities for development, apply today. \n Reference: 22746

Birchrose Associates is proud to be representing a leading international law firm based in Liverpool Street, City of London, which is seeking a Team Leader / Executive Assistant to join its team. \n \n The Firm \n Our client is a leading international law firm with an excellent reputation and an ambitious strategy for continued growth. The firm offers a supportive working environment, with a strong focus on its people, client service and continued development. \n The Opportunity \n This is a dual role, combining team leadership responsibilities with hands-on Executive Assistant support to Partners and senior stakeholders within the Real Estate & Projects team. The successful candidate will be proactive, highly organised and confident working in a fast-paced environment. Duties will include: \n\n • Manage and support a team of Executive Assistants and Administrative Assistants, creating a positive and supportive team environment\n, • Manage performance reviews, provide feedback, identify training needs and support the development of team members\n, • Oversee workloads and fee earner/EA allocations, ensuring the team is appropriately resourced and adequate cover is maintained\n, • Manage team rotas, holidays, sickness and other absences, working closely with Partners and HR where required\n, • Act as a key point of contact for Business Services teams and assist with recruitment, onboarding, inductions and leaver processes\n, • Support the implementation and use of new technology and systems across the team\n, • Provide Executive Assistant support to Partners and fee earners as required\n, • Support projects and change initiatives, including testing new processes and providing feedback to senior management\n\n This Team Leader / Executive Assistant position is a full-time, permanent role, working Monday - Friday 9.30am - 5.30pm \n Requirements \n\n • Previous Legal PA/EA experience within a law firm is essential\n, • Proven line management and performance management experience is required\n, • Excellent organisational, time management and prioritisation skills\n, • Strong communication, influencing and negotiation skills\n\n Vacancy Highlights \n\n • Hybrid working\n, • Competitive salary and benefits package\n, • Private medical and dental care for you and your family\n, • Flexible benefits including gym discounts and retail vouchers\n, • Tech, cycle and electric car schemes\n\n To be considered for this Team Leader / Executive Assistant opportunity, please contact Birchrose Associates for a confidential discussion. \n Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. \n We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. \n PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Clorox is the place that’s committed to growth – for our people and our brands. Guided by our purpose and values, and with people at the center of everything we do, we believe every one of us can make a positive impact on consumers, communities, and teammates. Join our team. #CloroxIsThePlaceYour role at Clorox:As the Accounting and Controls Manager for the Europe business unit, you will lead and manage various aspects of the monthly and quarterly accounting close processes, both the statutory (IFRS) legal reporting and the US GAAP reporting requirements of our legal and management entities. In this role, you will also lead the implementation, monitoring and maintenance of effective internal controls within the organization, manage the external audit and support management reporting and analysis for the Europe business unit of The Clorox Company. This role is a strong operational accounting and reporting role. This position reports to AMEA Regional Controller with a dotted reporting to Europe Finance Director. This position has three direct reports.In this role, you will:Maintain timely and accurate recording of all accounting transactions for the Europe legal entities. Ensure compliance with local tax laws and regulationsLead the month-end financial closing in NetSuite for the Europe business unitManage the recording of accounting entries and accruals to ensure accurate recording of financial information in accordance with UK and US GAAP.Develop and maintain financial policies and procedures in line with Corporate policies and best practice to minimize the risk of fraud or insufficient controlsWork closely with Customer Service team on the seamless execution of the Order to Cash process. In particular, ensure that all Key Accounts financial deductions and cash applications are processed in a timely and accurate basisManage the preparation of all government and regulatory reporting - VAT returns, EC and IntraStat returns, HMRC and customs returnsWork closely with the global Tax team on all tax matters including UK tax strategy, intercompany transfer pricing, VAT and Customs reporting, Corporation taxTransfer Pricing – work closely with global Tax team on maintaining transfer pricing in line with the global Tax policies including annual reconciliationsBanking and Credit Card management – administrative lead on all banking activities including user setup and maintenance, bank transfers, intercompany payments, and credit card applicationsAdministrative control and management of Concur expense reporting and invoice processing systemsFX maintenance. Ensuring correct month rates recorded in NetSuite ERP and Anaplan reporting systems. Ensure financial systems reconciliations are performed accurately and timely on a monthly basisCreate and present financial reporting to support the Europe Leadership Team in the financial management of the legal entity and Europe PMUOwn the execution and sign-off of the monthly and quarterly close and SAP S4 / Central Finance consolidation processes for UK and US GAAP reporting.Work with Finance colleagues on understanding the brand goals and aspirations of all budgets and forecastsProvide insights and explanations on the key drivers of variance for financial analyticsManage the management cross charges and quarterly/annual legal intercompany cross charges (AMEA HQ management region and HK)Own and manage the cash flow forecasting working with the Europe Finance Director. Ensure legal entity is adequately funded and work with Intercompany partners and Corporate Treasury on the payments between legal entitiesManages the external audit and statutory accounting processes for our UK legal entityLead the coordination and execution of the annual external auditCoordinate the audit process to ensure auditor requests are addressed quickly and accurately to ensure an efficient and speedy audit processWork with external tax advisors to ensure accurate tax compliance and input to Statutory AuditDevelop plans to address any audit findingsManage Company Secretarial responsibilitiesEnsures best practice internal controls within the Europe business unitLead the implementation, monitoring and maintenance of internal controls within the organization working with cross-functional teams and external consultants. Continue to strengthen controls around record-to-report, procure-to-pay, and order-to-cash processesMonitor and resolve identified gaps in internal controls and Clorox policiesPeople Management – 3 direct reportsManage the work of the Senior Financial Accountant, Accounts Assistant and Accounting Analyst ensuring that work and deliverables are completed timely and with high qualityProvide coaching, training and development to staff and facilitate the creation of an environment where all employees are engaged and inspired to excelWhat we look for:Years and Type of Experience:Minimum of 8 years of experience in finance and/or accounting and at least 2 years in the role of Accounting or Finance Manager.Minimum of 3 years managing all aspects of a team of professionalsSolid understanding of UK GAAP and IFRSUS GAAP experience preferred but not requiredStrong understanding of internal controls and experience in internal control improvementGlobal multinational FMCG experience is preferredeCommerce (e.g. Amazon) and online trade experience is preferredCompany Secretary experience preferredSkills and AbilitiesStrong knowledge in financial systems lead such Netsuite ERP and Concur (Expenses and Invoicing) system or similar ERPExperience in external and government reporting – HMRC (UK Revenue); EU; Customs and Excise, Corporation Tax, VATExperience in foreign currency accounting and reportingExperience in multinational business and cross-boarder intercompany transactions is highly desirableExcellent interpersonal skills with ability to independently prioritize, promote a team environment, work in a cross functional environment with the ability to influence other functional areas and form solid relationships with other teams and work groups. Superior communication skills with the ability to present financial concepts and results to senior management and non finance audiencesFlexibility to respond quickly and professionally to multiple requests while adhering to strict reporting deadlinesCoach, train and develop direct reportsProven leadership and project management skills with solution-oriented mindset.Education Level/Degree:Fully Qualified Accountant (CA, ACCA, CIMA or International Equivalent)Workplace type:Hybrid - 3 Days On-site, 2 Days WFHOur values-based culture connects to our purpose and empowers people to be their best, professionally and personally. We serve a diverse consumer base which is why we believe teams that reflect our consumers bring fresh perspectives, drive innovation, and help us stay attuned to the world around us. That’s why we foster an inclusive culture where every person can feel respected, valued, and fully able to participate, and ultimately able to thrive. Learn more.Benefits we offer to help you be well and thrive:Competitive compensationGenerous 401(k) program in the US and similar programs in internationalHealth benefits and programs that support both your physical and mental well-beingFlexible work environment, depending on your roleMeaningful opportunities to keep learning and growingHalf-day Fridays, depending on your locationPlease apply directly to our job postings and do not submit your resume to any person via text message. Clorox does not conduct text-based interviews and encourages you to be cautious of anyone posing as a Clorox recruiter via unsolicited texts during these uncertain times.To all recruitment agencies: Clorox (and its brand families) does not accept agency resumes. Please do not forward resumes to Clorox employees, including any members of our leadership team. Clorox is not responsible for any fees related to unsolicited resumes.SummaryLocation: Richmond, United KingdomType: Full time

Senior Executive Assistant | Central London | £60,000 - £70,000 + Bonus & Bens - 5 days in office - Degree educated preferred alongside having relevant solid experience from within P.E. or similar SME Finance. Available to start ASAP. \n \n A highly successful and growing investment firm is seeking an experienced Senior Executive Assistant to support its senior leadership team, with a primary focus on the Managing \n Partner. This is a varied, hands-on role combining traditional EA support with office management, events coordination, travel management, and stakeholder engagement. The successful candidate will thrive in a fast-paced, collaborative environment and enjoy being a key part of a close-knit \n team. \n \n Key Responsibilities \n \n\n • Complex diary and inbox management for senior executives\n, • Organising International and domestic travel coordination, including visitors\n, • Meeting preparation, expenses, and administrative support\n, • Office operations, facilities, and supplier managemement\n, • Coordination of corporate events and investor meetings\n, • Liaison with investors, business owners, and external stakeholders\n\n \n About You \n \n\n • Minimum 5 years' Executive Assistant experience within financial or professional services\n, • Experience supporting C-suite or senior leadership teams\n, • Highly organised, proactive, and detail-orientated\n, • Professional, discreet, and confident communication skills\n, • Microsoft Office skills and ability to manage multiple prioririties\n, • Degree educated preferred\n\n \n Package & Benefits \n \n\n • Private healhcare\n, • Pension\n, • 23 days' holiday plus Christmas & New Year office closure\n, • Full-time, office-based role (5 days per week)\n\n

Senior Underwriting Assistant \n Location: London (Hybrid) \n Department: Operations \n Team: Underwriting Support \n Employment Type: Permanent \n \n About the Role \n We are seeking an experienced Underwriting Assistant to join our Operations team in London, supporting a busy Energy and Construction portfolio. \n This position plays a key role in delivering high-quality operational and administrative support to underwriting teams, ensuring the accurate processing of policies, premiums, endorsements, renewals and related transactions. The successful candidate will work closely with underwriters, brokers and internal stakeholders, helping to maintain exceptional service standards while supporting business growth objectives. \n This opportunity is ideal for a driven insurance professional who enjoys working in a fast-paced environment, has excellent attention to detail, and is passionate about delivering operational excellence. \n \n About the Team \n The Underwriting Support team sits within the broader Operations function and provides a vital link between underwriting teams and operational services. The team is responsible for ensuring the accurate and timely processing of underwriting data, supporting policy administration activities and maintaining high standards of data quality. \n Working closely with finance, claims, credit control and offshore processing teams, the function plays a critical role in supporting efficient business operations and delivering excellent service to both internal and external stakeholders. \n Key Responsibilities \n Underwriting Administration \n\n • Accurately process premiums, policies, endorsements, renewals, quotes and submissions within agreed service standards.\n, • Maintain underwriting information across relevant systems and databases.\n, • Support document management activities and ensure records are complete and up to date.\n, • Assist with month-end processes and reporting requirements.\n, • Support the resolution of transactional issues relating to premium processing, signings and cash management.\n\n \n Stakeholder Support \n\n • Develop strong working relationships with underwriting teams and key business stakeholders.\n, • Respond promptly to requests for policy and processing information.\n, • Support renewal activities, including preparation of renewal packs and maintenance of renewal trackers.\n, • Liaise with brokers regarding account administration and query resolution.\n, • Escalate significant operational issues where necessary.\n\n \n Data Quality & Process Improvement \n\n • Ensure a high level of data accuracy and integrity across all activities.\n, • Identify data quality issues and support corrective actions.\n, • Contribute to process improvement initiatives and operational efficiency projects.\n, • Support audit, compliance and governance activities as required.\n, • Assist with the implementation of operational and system enhancements.\n\n \n Team Contribution \n\n • Work collaboratively with colleagues across Operations and Underwriting.\n, • Share knowledge and best practice within the team.\n, • Participate actively in team meetings and business initiatives.\n, • Support training and development activities where appropriate.\n, • Contribute positively to team objectives and a culture of continuous improvement.\n\n \n Skills & Experience \n Essential \n\n • Previous experience in an Underwriting Assistant, Underwriting Support or similar insurance operations role\n, • Experience working within either Energy, Construction or Specialty Insurance classes, or a general London Market insurance process experience at UA level\n, • Experience using insurance administration systems.\n, • Excellent attention to detail and commitment to data accuracy.\n, • Strong organisational and prioritisation skills.\n, • Ability to manage multiple deadlines in a fast-paced environment.\n, • Strong written and verbal communication skills.\n, • Effective stakeholder management and relationship-building capabilities.\n, • Proactive approach to problem solving.\n, • Ability to work independently and collaboratively as part of a team.\n\n \n Why Join Us? \n This is an excellent opportunity to join a collaborative and high-performing team within the London Market. You will gain broad exposure to underwriting operations, work closely with experienced insurance professionals and play an important role in supporting the successful delivery of underwriting activities. \n If you are looking to further develop your career within insurance operations and thrive in a dynamic environment, we would be delighted to hear from you.

Executive Team Assistant \n Global Financial Services Organisation \n London | Hybrid (4 days in the office) \n 12 month contract, £300 per day PAYE \n \n We're recruiting for an experienced Executive Team Assistant to join the leadership support function of a leading global financial services organisation. \n \n This is an excellent opportunity to work closely with a senior executive team in a fast-paced, professional environment where you'll play a key role in ensuring the smooth running of day-to-day business operations. \n \n You'll be supporting senior stakeholders with complex diary management, travel coordination, events, onboarding and wider business initiatives, acting as a trusted partner who can anticipate priorities and keep everything running efficiently. \n \n Key Responsibilities: \n\n • Manage complex executive calendars across multiple international time zones.\n, • Coordinate internal and external meetings, video conferences and leadership sessions.\n, • Arrange international business travel, accommodation and itineraries.\n, • Process expenses using Concur or similar expense management systems.\n, • Organise team events, conferences, town halls and off-site meetings.\n, • Support onboarding and induction of new team members.\n, • Prepare presentations, reports and meeting documentation.\n, • Act as the first point of contact for visitors and senior stakeholders.\n, • Provide administrative support for business initiatives and ad-hoc projects.\n, • Build strong relationships across business functions while handling confidential information with complete discretion.\n\n \n Skills & Experience: \n\n • Previous experience as an Executive Assistant, Personal Assistant or Senior Administrative Assistant supporting senior leadership.\n, • Experience within Financial Services is essential, ideally for Global Asset Manager or Investment Banking Organisation.\n, • Outstanding organisational and time management skills.\n, • Ability to manage multiple priorities in a fast-paced environment.\n, • Strong communication and stakeholder management skills.\n, • Highly proactive with the ability to anticipate business needs.\n, • Exceptional attention to detail and accuracy.\n, • Advanced Microsoft Office skills, particularly Outlook, Word, PowerPoint and Excel.\n, • Experience with travel booking and expense management systems such as Concur is desirable.\n, • Professional, discreet and able to handle highly confidential information.\n\n

Executive Assistant to Chairman & 2 Senior Leaders \n Mayfair | Stunning Offices | Career-Defining Opportunity \n £45,000 - £50,000 DOE \n \n If you are an ambitious, polished and proactive EA early in your career, this is the role that will elevate you. If you have 2-5 years' experience, apply now. \n \n We are partnering with a highly respected, discreet and fast-evolving investment firm based in the heart of Mayfair to find an exceptional Executive Assistant to support a Chairman and two senior leaders. This is a rare opportunity to step into a visible, trusted role where you will gain exposure at the highest level of a dynamic and intellectually stimulating environment. \n \n From day one, you will be immersed in a collaborative, high-performing culture, working from beautifully refurbished offices complete with a roof terrace – the perfect setting for both focused work and a vibrant social scene. \n \n The Role \n This is far more than a traditional EA position. You will become a true right-hand support, instrumental in ensuring the smooth running of three highly engaged and fast-moving executives. \n \n You will: \n • Seamlessly manage complex and ever-changing diaries, balancing business and personal commitments with precision \n • Act as a gatekeeper and trusted liaison, building strong relationships with internal teams, clients and external stakeholders \n • Coordinate meetings end-to-end, from scheduling and logistics through to preparing high-quality materials and tracking actions \n • Prepare polished presentations, documents and communications to an exceptional standard \n • Oversee inbox management, ensuring priorities are identified and handled efficiently \n • Arrange travel, events and itineraries with meticulous attention to detail \n • Manage expenses and administrative processes with accuracy and professionalism \n • Support with personal administration where required, always operating with the utmost discretion \n \n About You \n This role is ideal for a graduate-calibre EA with 2–5 years’ experience in a corporate environment, ideally within financial or professional services. \n \n You will bring: \n • A naturally organised, detail-driven approach with the ability to juggle multiple priorities \n • Exceptional communication skills, both written and verbal \n • Confidence working with senior stakeholders and high-profile individuals \n • Strong Microsoft Office skills and a high standard of presentation \n • A calm, solutions-focused mindset with the ability to anticipate needs \n • Absolute discretion, professionalism and sound judgement \n • A positive, upbeat attitude and genuine enthusiasm for being part of a team \n \n The Culture \n This is a business that truly invests in its people. Alongside a high-performance, intellectually engaging environment, you will enjoy: \n • A genuinely social and inclusive culture \n • Regular team events and a lively office atmosphere \n • A strong commitment to charitable giving and volunteering \n • A beautiful Mayfair office designed to inspire, including a roof terrace for downtime and social moments \n \n This is an exceptional opportunity for someone looking to accelerate their EA career, gain exposure to senior leadership and be part of a business where culture, collaboration and excellence go hand in hand. \n \n If you are ready to step up into a role where you will be trusted, valued and developed – apply now

About the Company \n Our client is a brand new, entrepreneurial, start-up real estate advisory business, built around delivering specialist advice across the property and hospitality sectors. Working with a broad range of investors, owners, operators and occupiers, the business combines deep market expertise with a highly relationship-driven approach. \n As the organisation grows, they are looking to appoint an Operations Manager to work closely with senior leadership and play a pivotal role in supporting the day-to-day running of the business. This is a broad, hands-on position offering exposure across operations, executive support, marketing, reporting, stakeholder management and business administration. \n \n About the Role \n This is a highly varied role suited to an organised and proactive professional who enjoys taking ownership, improving processes and supporting senior stakeholders. \n You will act as a central point of coordination across the business, ensuring operations run efficiently while supporting wider strategic and commercial objectives. \n Key Responsibilities \n\n • Oversee day-to-day operational and administrative activities.\n, • Provide executive support to senior leadership, including diary management, travel arrangements and meeting coordination.\n, • Manage CRM systems and maintain accurate client and stakeholder records.\n, • Assist with reporting, pipeline management and business performance tracking.\n, • Coordinate proposals, invoicing and billing administration.\n, • Liaise with external advisors including accountants, solicitors and technology providers.\n, • Support marketing initiatives, social media activity and communications projects.\n, • Assist with events, research projects and stakeholder engagement activities.\n, • Identify opportunities to improve internal processes and operational efficiency.\n\n \n About You \n Essential \n\n • Previous experience in an Operations Manager, Office Manager, Executive Assistant or similar business support role.\n, • Excellent organisational and time management skills.\n, • Strong written and verbal communication skills.\n, • Ability to work confidently with senior stakeholders.\n, • High levels of professionalism and discretion.\n, • Strong Microsoft Office skills and experience using CRM systems.\n, • Self-motivated, proactive and comfortable working independently.\n\n Desirable \n\n • Experience within professional services, property, real estate, consultancy or hospitality-related businesses.\n, • Exposure to marketing, communications or social media coordination.\n, • Experience supporting a growing SME environment.\n\n \n What's on Offer \n\n • Circa £50,000 + benefits.\n, • Hybrid working.\n, • Significant exposure to senior leadership.\n, • Broad operational remit with genuine responsibility.\n, • Opportunity to make a visible impact within a growing and well-respected business.\n, • Collaborative and supportive culture.\n\n

We are seeking a proactive, highly organised, and professional Executive Assistant to provide first-class secretarial and administrative support to a small group of partners within the Commercial Real Estate team of a High end West End Law Firm. This role requires someone who thrives in a fast-paced, high-pressure environment and can adapt to different working styles while delivering exceptional support. \n \n The successful candidate will play a key role in ensuring partners operate efficiently by managing complex administrative tasks, coordinating business activities, and maintaining strong client relationships. You will work closely with partners, clients, and internal teams to support the delivery of high-quality service standards across the department. \n \n Reporting to the Secretarial Team Leader, this position requires flexibility, strong judgement, and the ability to manage competing priorities effectively. Some flexibility around working hours will be expected. \n \n Key Responsibilities \n\n • Act as a professional and client-focused ambassador for partners, both internally and externally.\n, • Proactively manage complex diaries, meetings, appointments, and associated logistics to ensure schedules run smoothly.\n, • Anticipate and resolve diary conflicts and prioritise urgent matters appropriately.\n, • Manage partner inboxes where required, including drafting responses, escalating urgent matters, and coordinating follow-up actions.\n, • Support financial and compliance processes, including billing coordination, matter management, and chasing outstanding payments.\n, • Coordinate WIP and billing meetings, ensuring deadlines are met in collaboration with the wider department and finance teams.\n, • Take ownership of administrative tasks and deliver work accurately within deadlines.\n, • Build strong working relationships with partners and establish effective working practices.\n, • Arrange regular planning meetings with partners to review priorities, schedules, and client commitments.\n, • Identify and implement operational improvements and best practices to enhance efficiency.\n, • Attend meetings, prepare minutes, and follow up on agreed actions where required.\n, • Work closely with Marketing & Business Development teams to coordinate events, seminars, conferences, and client activities.\n, • Organise end-to-end travel arrangements, including itineraries, accommodation, visas, and currency requirements.\n, • Develop a strong understanding of the team’s clients, priorities, and business objectives.\n, • Act as a positive role model within the team and contribute to continuous improvement initiatives.\n, • Build and maintain effective relationships with internal and external stakeholders.\n\n \n Candidate Profile \n\n • Previous experience in an Executive Assistant, PA, or senior administrative support role, ideally within a professional services or legal environment.\n, • Strong organisational and time-management skills with the ability to manage multiple priorities.\n, • Excellent communication and interpersonal skills.\n, • High attention to detail and strong problem-solving abilities.\n, • Commercial awareness and confidence handling confidential and financial information.\n, • Proactive, adaptable, and capable of working independently.\n, • Strong IT skills and confidence using Microsoft Office and business systems.\n, • Ability to remain calm and professional under pressure.\n\n \n The role will offer excellent benefits and hybrid working. \n \n For further information please contact Ella Britton \n

We are seeking a proactive, highly organised, and professional Executive Assistant to provide first-class secretarial and administrative support to a small group of partners within the Commercial Real Estate team of a High end West End Law Firm. This role requires someone who thrives in a fast-paced, high-pressure environment and can adapt to different working styles while delivering exceptional support. \n \n The successful candidate will play a key role in ensuring partners operate efficiently by managing complex administrative tasks, coordinating business activities, and maintaining strong client relationships. You will work closely with partners, clients, and internal teams to support the delivery of high-quality service standards across the department. \n \n Reporting to the Secretarial Team Leader, this position requires flexibility, strong judgement, and the ability to manage competing priorities effectively. Some flexibility around working hours will be expected. \n \n Key Responsibilities \n\n • Act as a professional and client-focused ambassador for partners, both internally and externally.\n, • Proactively manage complex diaries, meetings, appointments, and associated logistics to ensure schedules run smoothly.\n, • Anticipate and resolve diary conflicts and prioritise urgent matters appropriately.\n, • Manage partner inboxes where required, including drafting responses, escalating urgent matters, and coordinating follow-up actions.\n, • Support financial and compliance processes, including billing coordination, matter management, and chasing outstanding payments.\n, • Coordinate WIP and billing meetings, ensuring deadlines are met in collaboration with the wider department and finance teams.\n, • Take ownership of administrative tasks and deliver work accurately within deadlines.\n, • Build strong working relationships with partners and establish effective working practices.\n, • Arrange regular planning meetings with partners to review priorities, schedules, and client commitments.\n, • Identify and implement operational improvements and best practices to enhance efficiency.\n, • Attend meetings, prepare minutes, and follow up on agreed actions where required.\n, • Work closely with Marketing & Business Development teams to coordinate events, seminars, conferences, and client activities.\n, • Organise end-to-end travel arrangements, including itineraries, accommodation, visas, and currency requirements.\n, • Develop a strong understanding of the team’s clients, priorities, and business objectives.\n, • Act as a positive role model within the team and contribute to continuous improvement initiatives.\n, • Build and maintain effective relationships with internal and external stakeholders.\n\n \n Candidate Profile \n\n • Previous experience in an Executive Assistant, PA, or senior administrative support role, ideally within a professional services or legal environment.\n, • Strong organisational and time-management skills with the ability to manage multiple priorities.\n, • Excellent communication and interpersonal skills.\n, • High attention to detail and strong problem-solving abilities.\n, • Commercial awareness and confidence handling confidential and financial information.\n, • Proactive, adaptable, and capable of working independently.\n, • Strong IT skills and confidence using Microsoft Office and business systems.\n, • Ability to remain calm and professional under pressure.\n\n \n The role will offer excellent benefits and hybrid working. \n \n For further information please contact Ella Britton \n

Virtual Personal Assistant to CEO (Part-Time | 10 Hours per Week) \n \n Our client, a growing publishing company, is seeking an experienced Virtual Personal Assistant to provide dedicated support to their CEO. This is an ongoing, flexible contract role, ideal for an experienced PA looking for a long-term part-time opportunity. \n \n Key Responsibilities: \n\n • Proactive diary and inbox management for the CEO\n, • Coordinating UK and international travel, including flights, accommodation, itineraries, and visa applications where required\n, • Expense management\n, • General administrative and personal assistance support\n, • Acting as a trusted right-hand to the CEO, ensuring priorities are managed effectively\n\n \n Key Requirements: \n\n • Previous PA experience supporting senior executives or CEOs\n, • Proven experience working as a Virtual PA\n, • Excellent organisational, communication, and time management skills\n, • Publishing industry experience is preferred\n\n \n Working Arrangement: \n\n • Approximately 10 hours per week, with flexibility around when these hours are worked\n, • Predominantly remote\n, • Ability to attend fortnightly meetings in London with the CEO (all travel expenses paid)\n\n \n This is an associate contract position, 10 hours per week (with the potential for hours to increase), paying £22.00–£25.00 per hour. \n \n If you're a proactive, highly organised Virtual PA who thrives in a remote environment and enjoys building strong working relationships with senior leaders, we'd love to hear from you. \n \n Please apply today or email jessica.gray@vpalondon.co.uk for more information.

Executive Assistant – Investment Banking \n \n \n Role type: 6 months contract (Temp to perm possible) \n Pay: £35-40/hour PAYE \n Location: London - onsite role (nearest station Oxford Circus) \n \n \n Position Summary \n My client is seeking a proactive Executive Assistant/Administrative Assistant to support its London Investment Banking team. This person will support executives in all administrative functions as well as providing general administrative support for the London Office. The ideal candidate must be reliable, exercise excellent judgment, handle confidential information in a professional and discreet manner, have exceptional communication skills, demonstrate professionalism, have the ability to handle numerous projects, and must handle a heavy workflow with a high level of accuracy. The successful candidate will have experience supporting senior level executives and be comfortable interacting with other senior members of the team and external clients in a fast paced and entrepreneurial environment. \n \n Essential Job Functions \n \n Executive Assistance: \n\n • Manage complex calendars; determine what events MD presence; manage schedules for on and off-site meetings and travel\n, • Arrange meetings and appointments with clients and other counterparties\n, • Arrange domestic and international business travel; coordinate hotels/meetings/meals\n, • Prepare itinerary – keep other staff posted as necessary\n, • Assist visiting clients with travel arrangements\n, • Process expense reports utilizing the Workday system to enter all information\n, • Interface and communicate with internal administrative functions on behalf of the professionals they support, including expense management, conference management, marketing and other departments\n, • Answer multiple phone lines and provide phone coverage for other team members as needed. Able to professionally relay appropriate information to callers as directed, route calls to other persons as necessary and ensure that messages are received and conveyed promptly.\n, • Proactively organize materials for calls, meetings, and travel\n, • Liaise with administrative staff of clients as necessary\n, • Monitor emails for professionals, as requested\n, • Complete expense reports\n, • Perform other related duties as assigned or requested by professionals they support\n\n \n Preferred Qualifications \n\n • Proficiency in Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint\n, • Knowledge of Workday Expenses software extremely helpful\n, • Strong time management skills and ability to manage multiple tasks for many professionals\n, • Strong interpersonal and communication skills\n, • Strong organizational skills and problem solving skills\n, • Ability to exercise judgment including prioritizing issues and tasks\n, • Detail-oriented and able to multi-task in a fast-paced environment\n, • Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success\n, • Self-starter who is able to work with the professionals they support to identify issues and problems and proactively solve them\n, • Ability to effectively and maturely communicate and collaborate with diverse personalities in all levels of team members, as well as outside vendors and clients, by maintaining objectivity and demonstrating maturity\n, • Handle confidential information in a professional and discreet manner\n\n \n Basic Qualifications \n\n • Bachelor’s degree or equivalent experience\n, • Minimum of 5 plus years executive administrative assistant experience, preferably in investment banking\n\n

We are looking for a proactive and highly organised Personal Assistant to provide day-to-day support to a senior team. This is a varied role that requires excellent organisational skills, discretion, and the ability to prioritise effectively in a fast-paced environment. \n \n Key Responsibilities \n\n • Diary & Scheduling Management – Organise and manage complex calendars, prioritise meetings, and ensure efficient use of time.\n, • Meeting Coordination – Arrange and prepare for meetings, including agendas, minutes, presentations, and follow-ups.\n, • Correspondence Handling – Draft, proofread, and manage emails, letters, and other communications on behalf of the executive.\n, • Document & Report Preparation – Prepare presentations, briefing documents, and reports to a high standard.\n, • Point of Contact – Act as a liaison between the executive and internal teams, clients, and external stakeholders.\n, • Event & Project Support – Assist with planning and coordination of events, business projects, and ad-hoc initiatives.\n, • Office & Administrative Support – Maintain accurate filing systems, expense management, and other administrative duties.\n, • Confidential Support – Handle sensitive information with the utmost discretion and professionalism.\n, • Personal Assistance – Provide occasional lifestyle support, such as managing appointments, reservations, and personal errands.\n\n \n What We’re Looking For \n\n • Proven experience as a PA, EA, or senior administrator\n, • Excellent time management and multitasking abilities\n, • Strong written and verbal communication skills\n, • High level of discretion and professionalism\n, • Confident with MS Office and/or Google Workspace\n\n \n This is a great opportunity for someone who thrives on keeping things organised, enjoys supporting senior stakeholders, and can adapt quickly to changing priorities.

\n About the Company \n \n \n An established London law firm is seeking an experienced Executive Assistant / Personal Assistant to support senior lawyers within its busy Real Estate division. \n \n \n About the Role \n \n \n This is a varied and fast-paced position requiring an exceptionally organised, proactive and professional EA/PA. You will provide high-level support to senior stakeholders while helping the wider team operate efficiently and deliver an excellent service to clients. \n \n \n Responsibilities \n \n \n\n • Managing complex diaries, appointments and meeting schedules\n, • Organising internal and external meetings, including preparing agendas and coordinating meeting materials\n, • Arranging travel, accommodation and detailed itineraries\n, • Managing correspondence, calls and competing priorities on behalf of senior lawyers\n, • Producing, formatting and amending documents, reports and presentations\n, • Supporting the preparation and management of legal documents and transaction-related materials\n, • Opening and closing matters, maintaining electronic files and ensuring records remain accurate\n, • Coordinating billing, time recording, expenses and invoice administration\n, • Liaising professionally with clients, lawyers and other internal and external stakeholders\n, • Monitoring deadlines and following up on outstanding actions\n, • Assisting with business development activities, events and client meetings\n, • Handling sensitive and confidential information with complete discretion\n, • Providing additional administrative support to the Real Estate team when required\n\n \n \n Qualifications \n \n \n\n • Previous experience as an Executive Assistant, Personal Assistant or Legal PA\n, • Experience working within a law firm is strongly preferred\n, • Real Estate or Property experience would be a significant advantage\n\n \n \n Required Skills \n \n \n\n • Excellent diary management, organisation and prioritisation skills\n, • Confident supporting senior stakeholders in a demanding professional environment\n, • Strong written and verbal communication skills\n, • Advanced knowledge of Microsoft Office, including Outlook, Word and PowerPoint\n, • Accurate document-production skills and excellent attention to detail\n, • A proactive, adaptable and solutions-focused approach\n, • The confidence to manage multiple deadlines and anticipate the needs of the team\n, • A professional manner and the ability to maintain strict confidentiality\n\n \n \n Preferred Skills \n \n \n This is an excellent opportunity to join a respected law firm and play an integral role within its successful Real Estate practice. \n \n \n Pay range and compensation package \n \n \n Please apply through LinkedIn for a confidential discussion.

Executive Assistant, Temporary, Higher Education, London, £21.90 per hour plus holiday pay \n Highly interesting Higher Education provider in the Medical World with a global reputation needs capable Executive Assistant on a temporary basis to join the Executive Office. You will be experienced in executive support with the ability to manage complex itineraries in multiple global locations. You will also have a good understanding of the national and global environments the Executive Office operates in. In addition to day to day responsibilities (diaries, Administration, providing administration support to enable the smooth running of strategic projects) you will efficiently manage designated elements of the Executive Office budgets. \n \n Responsibilities will include: \n \n\n • Providing outstanding administrative support to two members of the Executive Team and members of their senior teams\n, • Managing the Executives’ schedules\n, • Complex diary management and travel logistics\n, • Liaising with colleagues to provide high quality briefings, horizon scanning and forward planning\n, • Managing correspondence, assessing priorities and escalation needs\n, • Drafting correspondence\n, • Dealing with highly confidential issues which can include human resources related issues\n, • Writing reports, papers, briefings, articles and other documentation and presenting these as and when required\n, • Undertaking research and analysis, preparing high quality data reports and briefing materials, and making recommendations to senior leaders on complex issues to enable informed and timely decisions\n, • Collating, summarising, analysing, interpreting and presenting internal and external data from various sources\n, • Making logistical arrangements for key meetings\n, • Collating and distributing papers, drafting minutes, following up and tracking actions\n, • Manage designated elements of the Executive Office budget., including forecasting, monitoring income and expenditure approving expenditure and making decisions based on best value for money for the School\n, • Ensuring expenses and credit card reconciliation is done on time and following policy\n, • Managing electronic filing systems in SharePoint to enable efficient and collaborative working\n, • Providing secretariat support to working groups as required, scheduling meetings and working with relevant senior colleagues to shape the agenda and drive actions according to strategic priorities\n, • Managing projects and events independently, working collaboratively with colleagues within and beyond the Executive Office\n\n \n Experience needed: \n \n\n • Self-motivated, innovative with a strong work ethic\n, • Excellent organisational and interpersonal skills - able to command the trust and confidence of a range of stakeholders\n, • Effective problem-solving skills and the ability to prioritise\n, • An interest in the Higher Education sector with a commitment to making a positive impact\n, • Undergraduate qualification at Higher Education level or equivalent\n, • Proven and extensive experience of supporting a senior executive, including organising and streamlining the workload and timetable of a busy senior professional\n, • Diary management and effective prioritisation techniques\n, • Experience of servicing committee meetings would be useful\n, • Agenda management and managing confidential information\n, • Organising complex overseas travel programmes would be a plus as would experience of managing projects, writing documents, and managing budgets\n\n \n If you have the skills and experience detailed above, please apply now. \n Due to the large number of applications that we receive, only shortlisted applicants will be contacted. \n Val Wade Recruitment are actively looking for applicants from underrepresented communities, and pride ourselves as an equal opportunities’ employer and agency.

AJ Chambers are working with a top Central London Law Firm who specialise in Media. \n \n They have an exciting opportunity for a Team Assistant to join the Property Team. \n \n Job Purpose \n \n\n • To deliver exemplary secretarial services covering a variety of administrative and legal support duties as assigned.\n, • To work closely with all team members and Department EA/Senior Secretary to ensure an efficient, proactive and professional ongoing service.\n, • To provide a personable point of contact for all external parties, particularly the firm’s clients.\n\n \n Key Tasks and Responsibilities \n \n Secretarial duties \n\n • Deliver general legal secretarial admin, such as file opening, billing and file closing etc\n, • Format legal documents\n, • Provide high levels of customer service on all requests and projects\n, • Manage and communicate with internal key stakeholders as needed\n, • Ensure all clients have a positive experience on point of contact and that any requests are swiftly communicated to the relevant team member\n, • Prioritise key tasks and advise time to achieve\n, • Manage and communicate on multiple requests as needed; keep people informed as to progress\n, • Ensure any issues arising are communicated to the relevant team member and promptly addressed\n, • Offer a proactive approach to problem identification and possible solution\n, • Provide ongoing management of team members’ diaries and Outlook calendars as directed;\n, • Organising various internal and external meetings\n, • Room bookings, refreshments as required, IT equipment etc.\n, • Assist with setting up meeting rooms for large meetings and events as needed, across teams\n, • Sort travel arrangements for the team as needed for both UK and international travel\n, • Manage telephone, voicemail, out of office and email messages for the team when they are not available, responding or redirecting as necessary\n, • Coordinate conference calls, Zoom, Teams etc. for the team, as required\n, • Distribute documentation internally and externally, electronically or hard copy\n, • Ensure all team electronic and hard copy filing is managed in a timely and efficient manner, in strict accordance with firm procedures\n, • Delegate large copying/printing jobs to Office Services team as needed\n, • Agree time to produce\n, • Be responsible for ensuring delivery of job\n, • Preparing post completion duties including Stamp Duty Return, Land Registry applications, Notice of Transfer.\n, • Knowledge of HM Land Registry download, search and replying requisitions\n, • Knowledge of the HM Land Registry portal, submitting applications on the new Digital Registration Service.\n, • Dictation experience\n, • Experience in submitting property searches for commercial and residential properties.\n, • Preparing payment requests for completions, invoice settlements, SDLTs etc.\n, • Assist with cover for Reception and other departmental PA’s during holidays or busy periods, if required\n\n \n Business process support \n\n • Support Department EA/Senior Secretary with the ongoing management and reduction of aged WIP & debt, liaising with Heads of Department/Fee Earners and Credit Controller as needed\n, • Draft invoices for review\n, • Work as needed to improve the department’s financial performance against targets\n, • Proactively assist and manage the team’s IT queries/issues, to include liaison with internal IT support and the Software Training & Application Advisor (and if necessary, the firm’s external IT provider)\n, • Ensure the team is aware of any planned changes\n, • Support in the timetabling and delivery of any required training within the team\n, • Support Department EA/Senior Secretary on project implementation as requested\n\n \n The role will be a great opportunity for someone with 2 years experience looking to join a top Law Firm with great career prospects. \n \n The role will offer hybrid working and hours 9.30am – 5.30pm \n \n For further information please contact Ella Britton \n \n

If you need support in completing the application or if you require a different format of this document, please get in touch with at UKI.recruitment@tcs.com or call TCS London Office number 02031552100 with the subject line: “Application Support Request”. \n \n Role: Personal Assistant/Executive Assistant \n Job Type: Permanent \n Location: London - UK \n Number of hours: 40 hours per week – full time \n \n \n Ready to utilize your experience and expertise in Personal Assistance or Executive Assistance? \n \n We have an exciting role for you – Executive Assistant! \n \n Careers at TCS: It means more \n \n TCS is a purpose-led transformation company, built on belief. We do not just help businesses to transform through technology. We support them in making a meaningful difference to the people and communities they serve - our clients include some of the biggest brands in the UK and worldwide. For you, it means more to make an impact that matters, through challenging projects which demand ambitious innovation and thought leadership. \n \n\n • Build strong relationships with a diverse range of stakeholders.\n, • Gain access to endless learning opportunities.\n, • Work closely with the range of teams within the business to bring products to life.\n\n \n The Role \n \n As a Executive Assistant, you will be expected to provide administrative, organizational, and operational support to subunit head and Global Client Director, ensuring seamless day-to-day functioning. You should manage diary schedules, communications, travel, meetings, documentation, and priorities with professionalism and strict confidentiality. This role requires proactive planning and the ability to handle sensitive information and shifting demands. \n \n Key responsibilities: \n \n\n • Executive and Calendar Management.\n, • Meeting and events coordination.\n, • Travel and Expenses, and General planning and monitoring.\n, • Handling of contract documents and signatures process.\n, • Excellent organisational, planning and interpersonal skills.\n, • Comfortable building relationships with stakeholders at all levels, both within and out with the organization.\n, • Ability to adapt to fast-moving deadlines and prioritise requests from multiple sources.\n, • Professional demeanour, excellent interpersonal and communication skills, both written and verbal.\n, • Confident user of Office 365 programs and quick learner of new systems.\n, • Comfortable working autonomously and proactively within remit of the role, as well as part of a team, both remotely and in person with minimal supervision.\n, • Ability to work to tight timescales and budget limits.\n\n \n Your Profile \n \n Essential skills/knowledge/experience: \n \n\n • Strong background in event coordination and on‑site support.\n, • Skilled in organizing meetings, agendas, and scheduling logistics.\n, • Experienced in managing complex travel plans and itineraries.\n, • Competent in financial administration, including invoice and expense processing.\n, • Trusted to handle confidential and sensitive information with discretion.\n, • Proficient in data collation, analysis, and reporting.\n, • Effective in overseeing office operations and maintaining smooth day‑to‑day workflows.\n\n \n \n Desirable skills/knowledge/experience: \n \n\n • Previous work experience as a Personal Assistant or Executive Assistant for senior management.\n\n \n \n Rewards & Benefits \n \n TCS is consistently voted a Top Employer in the UK and globally. Our competitive salary packages feature pension, health care, life assurance, laptop, phone, access to extensive training resources and discounts within the larger Tata network. \n \n Diversity, Inclusion and Wellbeing \n \n Tata Consultancy Services UK&I is committed to meeting the accessibility needs of all individuals in accordance with the UK Equality Act 2010 and the UK Human Rights Act 1998. \n We believe in building and sustaining a culture of equity and belonging where everyone can thrive. Our diversity and inclusion motto is ‘Inclusion without Exception’. Our continued commitment to Culture and Diversity is reflected across our workforce implemented through equitable workplace policies and processes. \n \n You’ll find a welcoming culture and many internal volunteering and social networks to join (these are optional). Our diversity, inclusion and social activities include 12 employee networks such as gender diversity, LGBTQIA+ & Allies, mental health, disability & neurodiversity inclusion and many more, as well as health & wellness initiatives and sports events and we sponsor the London Marathon. \n \n We welcome and embrace diversity in race, nationality, ethnicity, disability, neurodiversity, gender identity, age, physical ability, gender reassignment, sexual orientation. We are a disability inclusive employer and encourage disabled people to apply for this role. \n \n If you are an applicant who needs any adjustments to the application process or interview, please contact us at UKI.recruitment@tcs.com with the subject line: “Adjustment Request” or call TCS London Office 02031552100 to request an adjustment. We welcome requests prior to you completing the application and at any stage of the recruitment process. \n \n Next Steps \n \n Due to a high volume of applications, we will be unable to contact each applicant individually on the status of their application. If you have not received a direct response within 30 days, then it should be deemed unsuccessful on this occasion. \n \n Join us and do more of what matters. Apply online now.

Executive Assistant to the Chief Executive Officer \n Location: Canary Wharf, London (Office Based) \n Company: Sanius Health \n \n About Sanius Health \n Sanius Health is a leading real world evidence and patient generated data platform operating across healthcare and life sciences, with a particular focus on rare diseases, oncology and advanced therapies. The platform integrates hospital pathways, genomic insights and longitudinal disease management into a predictive infrastructure that supports clinical decision making, regulatory evidence generation, clinical trial recruitment and reimbursement pathways. \n \n As the business continues to scale across the United Kingdom and international markets, the Executive Assistant will play a critical role in supporting the Chief Executive Officer and Executive Leadership Team, ensuring priorities are executed effectively, communication is managed professionally and strategic initiatives are delivered with pace and precision. \n \n The Opportunity \n We are seeking an exceptional Executive Assistant to support the Chief Executive Officer during a period of significant growth and organisational expansion. This is not a traditional administrative role. The successful candidate will operate at the centre of the organisation, acting as a trusted partner to the CEO while supporting executive decision making, operational execution, strategic planning, business development and stakeholder management. \n \n The role requires an individual with exceptional organisational capability, outstanding written communication skills, strong commercial awareness and the ability to manage multiple priorities within a fast paced and demanding environment. The successful candidate will regularly engage with senior executives, healthcare leaders, investors, pharmaceutical partners, researchers and external stakeholders, requiring the highest levels of professionalism, discretion and judgement. \n \n \n Key Responsibilities \n \n Executive Support \n • Provide direct support to the Chief Executive Officer across all areas of responsibility. \n • Manage complex executive schedules, meetings, travel arrangements and stakeholder engagements. \n • Ensure the CEO is appropriately briefed and prepared for meetings, presentations, conferences and strategic discussions. \n • Act as a trusted point of coordination between the CEO and internal or external stakeholders. \n • Manage confidential information with absolute discretion and professionalism. \n • Anticipate issues, identify priorities and proactively resolve challenges before escalation is required. \n • Coordinate strategic priorities across the Executive Leadership Team. \n • Track organisational objectives, key initiatives and critical business activities. \n • Monitor progress against agreed actions and ensure accountability across stakeholders. \n • Support execution of strategic projects and business initiatives. \n • Assist with planning and coordination of leadership meetings, workshops and organisational reviews. \n • Drive follow up activity and ensure delivery against agreed commitments and deadlines. \n \n Business Development and Growth \n • Support the Chief Executive Officer in identifying, developing and pursuing new commercial opportunities. \n • Coordinate business development activities across healthcare, life sciences, pharmaceutical and technology sectors. \n • Support the preparation of commercial proposals, partnership presentations, tender responses and client materials. \n • Track prospective opportunities, commercial discussions and growth initiatives across the organisation. \n • Support preparation for investor, client and partnership meetings. \n • Conduct research on prospective clients, markets, competitors and strategic opportunities. \n • Support the development of materials used for commercial negotiations and partnership discussions. \n • Assist with mobilisation and coordination of newly secured opportunities and strategic partnerships. \n • Work closely with leadership teams to ensure commercial opportunities are progressed effectively. \n • Support achievement of annual business development, partnership and growth objectives. \n \n Board, Investor and Executive Office Support \n • Prepare board papers, executive reports, briefing materials and supporting documentation. \n • Coordinate board meetings, leadership meetings and governance activities. \n • Support preparation of investor presentations, shareholder communications and strategic updates. \n • Ensure board and executive materials are produced to a consistently high standard. \n • Support governance, reporting and executive office activities across the organisation. \n \n Executive Communications \n • Draft high quality correspondence, presentations, reports and briefing papers on behalf of the CEO. \n • Produce clear, concise and professional written outputs for internal and external audiences. \n • Support preparation of speeches, presentations, proposals and stakeholder communications. \n • Review and refine documents to ensure accuracy, consistency and professionalism. \n \n Reporting and Analysis \n • Conduct research and analysis to support executive decision making. \n • Develop reports, presentations and management information for leadership review. \n • Support operational, commercial and strategic reporting activities. \n • Track business performance metrics, growth initiatives and organisational priorities. \n \n Stakeholder Management \n • Build effective relationships with senior stakeholders across healthcare, life sciences, academia, government and industry. \n • Coordinate communication across internal teams and external partners. \n • Ensure timely follow up and completion of actions arising from meetings and discussions. \n • Represent the CEO professionally when engaging with stakeholders where appropriate. \n \n Operational Excellence \n • Identify opportunities to improve organisational effectiveness and executive productivity. \n • Support continuous improvement of processes, reporting and operational coordination. \n • Ensure high standards of organisation, accuracy and execution across all responsibilities. \n • Act as a problem solver and trusted support resource across the executive team. \n • Contribute to organisational efficiency, growth and scalability. \n \n What We Are Looking For \n • Master's degree with Distinction in STEM, Mathematics, Economics, English, Business or a related discipline. \n • Degree and postgraduate qualifications from a leading university with a strong academic record. Qualifications from Russell Group or Top 100 global universities are desirable. \n • Minimum 5 years' experience supporting Chief Executives, Founders, Board Directors, C Suite Executives or Senior Leadership Teams. \n • Exceptional written communication skills with the ability to draft executive level correspondence, reports, proposals and presentations. \n • Outstanding verbal communication and stakeholder management capability. \n • Strong analytical, research and critical thinking skills. \n • Advanced proficiency in Microsoft Office, including PowerPoint, Excel, Word and Outlook. \n • Demonstrated ability to develop executive presentations, board papers and investor materials. \n • Exceptional organisational skills with the ability to manage multiple competing priorities. \n • Strong commercial awareness and business acumen. \n • Experience supporting business development, client engagement, partnership development or commercial initiatives preferred. \n • Ability to identify opportunities, coordinate stakeholders and support commercial growth activities. \n • High levels of professionalism, discretion and judgement. \n • Proven ability to operate effectively within fast paced, high growth environments. \n • Strong attention to detail and commitment to quality. \n • Experience supporting investor backed, healthcare, consulting, technology or life sciences organisations preferred. \n \n Success Measures \n • Effective management of executive priorities and organisational activities. \n • Timely delivery of board papers, executive reports and leadership materials. \n • High quality written outputs and stakeholder communications. \n • Improved executive productivity and operational efficiency. \n • Successful coordination of strategic initiatives and leadership priorities. \n • Contribution to business development, partnership and growth activities. \n • Successful coordination and support of commercial opportunities and strategic initiatives. \n • Effective preparation of commercial proposals, presentations and partnership materials. \n • Contribution to the development of new client relationships and strategic partnerships. \n • Support of organisational growth objectives and revenue generation activities. \n • Positive feedback from executive leadership and key stakeholders. \n • Accuracy, professionalism and attention to detail across all outputs. \n \n Working Environment \n\n • This is a full time office based role located in Canary Wharf, London.\n, • The successful candidate will work directly with the Chief Executive Officer and Executive Leadership Team in a fast paced, ambitious and high performance environment. The role requires regular interaction with senior stakeholders across healthcare, life sciences, government, academia and industry.\n, • Due to the nature of the position, a high degree of flexibility, responsiveness and professionalism is required. The successful candidate will be expected to take ownership of responsibilities, operate with minimal supervision and consistently deliver work of an exceptional standard.\n\n \n Why Join Sanius Health \n This is an opportunity to work directly alongside senior leaders shaping the future of healthcare, artificial intelligence and life sciences. You will gain exposure to strategic decision making, business growth, investor engagement, healthcare transformation and international partnerships while working at the centre of a rapidly growing organisation. \n \n Reports To: Chief Executive Officer \n Key Stakeholders: Executive Leadership Team, Board Members, Investors, Pharmaceutical Partners, Healthcare Leaders, Research Partners, Strategic Clients and Commercial Partners. \n Closing Date: Applications will be reviewed on a rolling basis.

We are seeking a highly organised, proactive and professional Executive Assistant to provide dedicated 1:1 support to the CEO of a boutique Property Investment group based in London's West End. \n \n This is a pivotal role, focused on ensuring the CEO's day-to-day activities run seamlessly through effective diary management, organisation and administrative support. \n \n Benefits include Private Medical Insurance, Life Assurance, Income Protection, Pension Contributions and a generous holiday allowance. This is a fully office-based position, Monday to Friday, 9:00am–5:30pm. \n \n Key Responsibilities \n\n • Provide comprehensive 1:1 executive support to the CEO\n, • Manage a busy and ever-changing diary, scheduling meetings and coordinating all related logistics\n, • Arrange complex UK and international travel, including flights, accommodation, transport and visa requirements\n, • Prepare presentations, reports, research and briefing documents to support business meetings\n, • Manage and prioritise the CEO's inbox\n, • Process and reconcile expenses, ensuring accuracy and timely submission\n, • Coordinate internal events and team socials\n, • Provide occasional administrative support to the Finance Director\n, • Assist with HR administration and support the implementation of company policies and procedures\n\n \n Skills & Experience Required \n\n • Previous experience as an Executive Assistant or Personal Assistant providing support to a CEO or other senior executive within a corporate environment\n, • Exceptional organisational and time management skills, with the ability to manage multiple priorities\n, • Strong written and verbal communication skills\n, • Confident using Microsoft 365 (including Outlook, Word, Excel and PowerPoint), Microsoft Teams and CRM systems such as Salesforce\n, • A proactive, adaptable approach with excellent attention to detail\n\n \n This is an excellent opportunity for an Executive Assistant to become part of a close-knit team. If you have the relevant experience required, we would love to hear from you today. \n \n Fame Recruitment is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. \n \n Due to high volumes of applications, we are unable to respond individually however, if you have not heard from a consultant within 24 hours then your application has been unsuccessful.

Executive Administrator, Professional Membership, permanent, London, hybrid working, 4 days a week, to £33,000 pro-rata \n \n High profile professional membership body based in London, requires an Executive Administrator to provide administrative support to ensure the smooth running of the department. This is a permanent role working 4 days a week, and involves plenty of people contact, organising the recruitment and onboarding of interns, plus supporting the Senior Executive Assistant and deputising for her when needed. \n The main responsibilities of the Executive Administrator are: \n\n • Provide administrative support to the Executive Director, as directed by the Executive Director or Senior Executive Assistant\n, • Receive, collate and forward applications from prospective interns for shortlisting\n, • Arrange intern interviews with Heads of Departments\n, • Send offer letters, check visas\n, • Help to interview potential interns for your own department\n, • Act as first point of contact for interns, taking note of sickness absence and holiday\n, • Organise online meetings for interns to network\n, • Coordinate Intern Newsletter – liaising with interns/production/content/web team to ensure the creation of the newsletter\n, • Put together grant requests\n, • Update intern pages on the website\n, • Manage expenses\n, • Manage applications for fellowships, arranging payments to winner and facilitating mentorship calls\n, • Assist with collation of Annual report, liaising with Accounts and Production teams\n, • Arrange and attend meetings with Treasurer, Assistant Treasurer, Head of Finance, Head of Production and Executive Director to review\n, • When covering for the Senior EA you may be required to organise complex diaries, take minutes at meetings and ensure the smooth running of the Executive Office\n\n \n Person specification and skills. You have: \n \n\n • Minimum 3 years Administrative / Secretarial experience in an office environment\n, • Spreadsheets, budget monitoring, confidence using MS Office particularly Word\n, • Excellent written and verbal communication in English\n, • The Ability to prioritise and manage own workload\n, • Strong attention to detail and the ability to multitask\n, • Self-motivation and initiative\n, • Ability to work both independently and as part of a team\n, • Confidence, diplomatic approach, politely assertive with the ability to maintain agreed processes\n, • The ability to develop effective working relations with senior professionals from various cultures\n, • Experience in an international environment would be an advantage as would event organising experience. If you have dealt with high level executives that would be a plus.\n, • In addition, confident database skills, minute taking and travel / hotel liaison and negotiation would be an advantage\n\n \n This is a great opportunity, apply now. \n \n Due to the large number of applications that we receive, only shortlisted applicants will be contacted. \n \n Val Wade Recruitment are actively looking for applicants from underrepresented communities, and pride ourselves as an equal opportunities’ employer and agency.

HAIL Partners is working with a Global Investment firm who are seeking an experienced Executive Assistant to join their London team. The role provides administrative and organisational support to senior executives and their team. \n \n Responsibilities: \n\n • Maintain calendars and handle scheduling of all meetings and appointments\n, • Arrange travel needs and create complete travel itineraries for all trips\n, • Organise and coordinate both onsite and offsite meetings and other event planning\n, • Perform other duties as assigned\n\n \n Role Requirements: \n\n • Minimum 5 years' experience within a fast-paced financial services environment\n, • Excellent English, grammar, and written/oral communication skills\n, • Proven record of successful problem solving\n, • Superior organisational skills, record-keeping, and strong attention to detail\n, • Excellent interpersonal skills, positive attitude and high energy level\n, • Flexibility with work schedule and ability to adapt in a fast-paced environment\n, • Proficiency in Microsoft Windows, Excel, PowerPoint and related software\n\n \n This is a 3-6 month temporary role with the potential to go permanent. Highly competitive day rate.

EXECUTIVE ASSISTANT - 12 MONTH FTC \n INTERNATIONAL LAW FIRM @ LIVERPOOL STREET \n UP TO £55,000 \n HYBRID \n \n A leading law firm is looking for an experienced Executive Assistant to join its Project Finance team, providing support to a small allocation including the Head of Department. This is a varied role offering genuine exposure to a wide range of interesting projects, making it well suited to someone who enjoys variety and wants to get involved beyond standard diary and admin support. \n \n WHAT YOU'LL BE DOING \n \n • Providing EA support to the Head of Department and a small allocation within the Project Finance team \n • Extensive diary management, meeting coordination and travel arrangements \n • Getting involved in a broad range of projects and initiatives across the department \n • Liaising with clients and internal stakeholders on behalf of the team \n • Preparing correspondence, presentations and documentation \n • Managing expenses, billing support and other ad hoc administrative tasks \n • Acting as a key point of contact and helping to keep the team running smoothly \n \n WHAT THEY'RE LOOKING FOR \n \n • Previous EA experience, ideally gained within a law firm or other professional services environment \n • Confident, proactive approach with the ability to manage a varied workload \n • Strong organisational skills and excellent attention to detail \n • Comfortable supporting senior stakeholders and building strong working relationships \n • Discreet, adaptable and happy to get involved in projects beyond core EA duties \n \n Interested or know someone who might be? Drop me a DM - all conversations are completely confidential. \n \n #ExecutiveAssistant #EAJobs #LegalJobs #LondonLaw #ProjectFinance #NowHiring #CMLawRecruitment

Manpower are currently seeking an interim Executive Team Assistant to work with our global FMCG client, Elida Beauty, renowned for brands such as TIGI, VO5, Toni & Guy, and Brylcreem, and become an integral part of their fast-paced FMCG environment. \n \n The position is based in Holborn, London. This is a full-time temporary role to last until the end of December 2026, requiring 37.5 hours per week, Monday to Friday. Compensation for this role is competitive, paying up to £50,000 per annum, pro rata, depending upon experience. \n \n The role currently offers a mix of remote and onsite working, subject to adjustment based on business requirements. \n \n Reporting to the President and General Manager Europe & ROW, the Executive/Team Assistant supports them and the other Leadership Team members based in London. This role encompasses a wide range of duties, combining high-level executive assistance, team support, and office management responsibilities. \n \n Key Responsibilities \n\n • Calendar Management: Coordinate and manage the complex schedules of the CEO and SLT members, ensuring smooth communication and prioritization of meetings and events.\n, • Travel Management: Organize domestic and international travel arrangements, including flights, accommodation, transfers, and itineraries, ensuring all logistics are seamless.\n, • Stakeholder Visits: Organize and coordinate visits from key stakeholders, including scheduling meetings, preparing necessary materials, arranging logistics, and ensuring the CEO and SLT are fully prepared for their engagements.\n, • General Administrative Support: Provide support to the broader London-based team (50 people), including coordinating meetings, arranging internal events, and handling ad-hoc administrative tasks.\n, • Office Operations: Oversee the day-to-day operations of the London office ensuring a tidy, efficient, and welcoming environment. Handle office supplies, equipment, and inventory management.\n, • Vendor Management: Liaise with our office provider Labs (e.g., catering, cleaning, maintenance) to ensure the smooth running of office services and facilities.\n, • Visitor Coordination: Manage office visitor logistics, including guest arrivals, meeting room bookings, and catering needs.\n, • Ad-hoc Support: Assist with any other administrative tasks such as Purchase Orders, or office management duties as required by leadership or team members.\n\n \n Key Requirements \n\n • Proven experience in an executive assistant, team assistant for senior leadership, or office management role within a fast-paced environment (ideally FMCG)\n, • Excellent organisational skills and the ability to manage multiple priorities.\n, • Strong communication skills, both written and verbal.\n, • Ability to work independently, anticipate needs, and exercise discretion and confidentiality.\n, • Positive, can-do attitude with a focus on problem-solving and teamwork.\n, • Self-motivated and adaptable to change in a dynamic environment.\n, • High level of professionalism and confidentiality.\n, • Strong interpersonal skills with the ability to work with a diverse range of people.\n, • Attention to detail and proactive approach to problem-solving.\n, • Experience with travel arrangements, event coordination, and managing office supplies and vendor relationships is a plus.\n\n \n Additional Information \n Holborn working environment: \n\n • Bike Storage\n, • Café\n, • Kitchen & Communal Areas\n, • Complimentary Tea & Coffee\n, • Complimentary Fruit & Biscuits\n, • Gym Facilities\n

Mackenzie Stuart are currently partnered with a leading Financial Services investment firm seeking an Executive Assistant / Investor Relations Coordinator to support the Client Capital Management team within the London office. This role combines executive support responsibilities with investor relations, sales coordination, and client servicing activities. The successful candidate will act as a key support to the team by managing investor meeting logistics, coordinating investor communications, maintaining CRM records, arranging extensive travel, and helping ensure the smooth running of day-to-day business operations. \n \n Key Responsibilities \n \n\n • Organise complex domestic and international travel arrangements, including flights, hotels, ground transport, visa administration, and detailed itineraries.\n, • Manage expense submissions, corporate card reconciliations, and reimbursement processes in line with internal procedures.\n, • Coordinate busy diaries and arrange internal and external meetings across multiple time zones.\n, • Support the scheduling and delivery of investor meetings, including room bookings, virtual meeting set-up, and preparation of materials.\n, • Assist with the planning of investor visits, ensuring logistics, hospitality, and internal coordination are handled smoothly.\n, • Keep investor and prospect records up to date within Salesforce and other internal systems.\n, • Help prepare and circulate investor presentations, briefing materials, and fund documentation.\n, • Coordinate roadshows, conferences, and client events, including attendee tracking, logistics, presentation packs, and catering arrangements.\n, • Respond to incoming investor queries and route requests appropriately, ensuring timely follow-up.\n, • Maintain accurate digital and physical filing systems and support broader document management processes.\n, • Provide general administrative support to the wider team and step in with cover when needed.\n, • Assist with ad hoc projects, reporting tasks, and other team requirements as they arise.\n\n \n Qualifications \n \n\n • Bachelor’s degree preferred.\n, • 5+ years’ experience supporting investor relations, institutional sales, client service, senior executives, or other related functions within financial services.\n, • Background in investment management, private equity, real estate, asset management, or a similar financial services environment preferred.\n, • Strong organisational and coordination skills, with the ability to manage several priorities at once.\n, • Experience using CRM systems such as Salesforce, along with investor or client relationship databases.\n, • High attention to detail and a strong commitment to accuracy in external communications and materials.\n, • Strong written and verbal communication skills, with the ability to interact professionally with institutional investors, consultants, senior leaders, and internal teams.\n, • Ability to handle sensitive information with discretion and good judgment.\n, • Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, as well as Concur, Adobe Acrobat, and other relevant business tools.\n, • Comfortable working in a fast-paced, collaborative environment while maintaining a professional and client-focused approach.\n\n

Personal Assistant – Entertainment Agency \n £30,000 - £35,000 DOE \n \n An exciting opportunity for a smart, organised and proactive Personal Assistant to support a senior Head of Department within a leading entertainment & talent agency. \n \n Working at the heart of a busy and fast-paced team, you’ll provide comprehensive administrative and organisational support, helping to manage competing priorities and ensure the department operates smoothly. \n \n This is a fantastic opportunity for a resourceful and highly organised PA to work closely with a senior industry figure and gain valuable exposure across a dynamic entertainment agency. \n \n Key Responsibilities \n \n\n • Managing a busy and constantly changing diary, scheduling meetings, calls and appointments\n, • Coordinating travel, accommodation, itineraries and wider logistics\n, • Organising internal and external meetings, ensuring all relevant information and materials are prepared in advance\n, • Responding to incoming enquiries professionally and efficiently, escalating or actioning requests as appropriate\n, • Acting as a key point of contact for colleagues, talent, brands and other external partners\n, • Preparing meeting agendas, briefing notes and supporting documents\n, • Monitoring priorities, anticipating potential issues and following up on outstanding actions\n, • Providing wider administrative and project support to agency's talent roster & brand partners\n\n \n About You \n \n\n • Previous 2 year experience in a Personal Assistant / Executive Assistant position, preferably within a marketing, entertainment, PR setting\n, • Exceptionally organised, with excellent diary management and coordination skills\n, • Proactive and confident using your initiative without always needing direction\n, • A confident and professional communicator, comfortable liaising with talent, brands and senior stakeholders\n, • Discreet and trustworthy when handling confidential or sensitive information\n, • Calm under pressure, with the ability to manage multiple priorities and last-minute changes\n, • A keen interest in entertainment, pop culture & social media\n\n

Recruitment Coordinator / Talent Acquisition Resourcer \n \n Location: Fully Remote – Warwickshire preferred but not essential \n Contract: 4 months \n Rate: £150 – £225 per day, Inside IR35 \n Sector: Professional Services & Technology \n \n About the Role \n We are looking for a Recruitment Coordinator / Talent Acquisition Resourcer to join a busy recruitment team on an initial 4-month contract. \n \n This role would suit someone with in-house or internal recruitment experience who enjoys the candidate-facing and administrative side of recruitment. \n \n You'll support multiple vacancies across Professional Services and Technology, with a strong focus on CV screening, candidate calls, initial interviews and recruitment administration. \n \n Flexible on the number of years’ experience, you don't need to be a senior recruiter or Talent Acquisition Partner. We're looking for someone who is organised, confident speaking with candidates and comfortable assessing experience against role requirements. \n \n This will be working in a fast-paced environment, where the team typically manage 200 live vacancies at any given time. \n \n Key Responsibilities \n\n • Screen CVs and applications against vacancy requirements.\n, • Conduct initial candidate screening calls and interviews.\n, • Ask structured and skill-based questions to assess candidate suitability.\n, • Manage and progress candidates through the recruitment process.\n, • Support multiple vacancies in a busy, fast-paced environment.\n, • Coordinate interviews and maintain regular candidate communication.\n, • Update recruitment systems and maintain accurate candidate records.\n, • Liaise with recruiters and hiring managers regarding candidate requirements and progress.\n, • Provide general recruitment administration and coordination support.\n\n \n About You \n This role would suit someone who has worked as a: \n\n • Recruitment Coordinator\n, • Recruitment Administrator\n, • Recruitment Resourcer\n, • Talent Acquisition Coordinator / Resourcer\n, • Internal Recruiter\n, • HR / Recruitment Administrator\n, • Recruitment Assistant\n\n

AJ Chambers are working with a full-service international law firm with an excellent reputation across a range of specialist practice areas. The firm advises a diverse client base, including investment managers, financial institutions, private and public companies, and entrepreneurial businesses, on complex UK and international matters. \n The firm is committed to delivering exceptional client service while creating a supportive, inclusive and collaborative environment where its people can develop and thrive. \n \n The Role \n They are looking for an experienced Executive Assistant to provide high-level, client-focused support to Partners and senior fee-earners. \n This is a varied and proactive role for someone who enjoys taking ownership, anticipating requirements and acting as a trusted partner to senior stakeholders. You will manage your own workload while working closely with wider support teams to ensure the smooth and efficient running of the practice. \n The successful candidate will be highly organised, commercially aware and confident managing competing priorities in a fast-paced professional services environment. \n \n Key Responsibilities \n\n • Provide proactive, high-quality administrative and client support to Partners and fee-earners.\n, • Manage complex diaries, anticipating scheduling conflicts, travel requirements, meeting arrangements and changes to priorities.\n, • Coordinate domestic and international travel, including detailed itineraries, accommodation, agendas, meeting papers and relevant background information.\n, • Act as a key point of contact between Partners, clients and internal and external stakeholders.\n, • Build strong working relationships with clients and assist with routine client queries and relationship management.\n, • Manage calls, messages and correspondence, ensuring matters are dealt with promptly and appropriately.\n, • Review documents returned by document production and speech recognition teams, checking accuracy, formatting and presentation.\n, • Support business development and marketing activity, including client meetings, events, pitches, directory submissions and social media activity.\n, • Maintain accurate CRM records, ensuring new contacts, prospects and business development activity are recorded appropriately.\n, • Maintain up-to-date knowledge of client protocols and relevant firm procedures.\n, • Manage electronic and hard-copy files, including opening and closing matters, monitoring key dates and ensuring filing and compliance requirements are maintained.\n, • Draft correspondence and communications on behalf of Partners where appropriate.\n, • Assist with financial administration, including billing, expenses, credit control and payment-related matters.\n, • Support and coordinate projects, ensuring deadlines are met and activity remains aligned with business priorities.\n, • Identify opportunities to improve processes, streamline workflows and increase efficiency.\n, • Work collaboratively with wider support teams, providing cover and assistance when required.\n\n \n The ideal candidate will have: \n\n • Previous experience in a similar Executive Assistant, Legal PA or senior support role within a law firm or professional services environment.\n, • Excellent diary and time-management skills, with the ability to anticipate requirements and manage changing priorities.\n, • Strong client service skills and confidence dealing with senior stakeholders and external contacts.\n, • Excellent written and verbal communication skills.\n, • Exceptional attention to detail and accuracy.\n, • The ability to work independently, use initiative and make sensible decisions on behalf of senior stakeholders.\n, • A proactive and solutions-focused approach, with a genuine desire to improve processes and ways of working.\n, • Strong organisational skills and the ability to manage multiple deadlines simultaneously.\n, • A collaborative approach and willingness to support colleagues and contribute to a wider team.\n, • The ability to handle sensitive and confidential information with complete discretion.\n, • Strong IT skills, including advanced Microsoft Office knowledge and confidence using document and case management systems.\n, • The ability to learn and adapt to new technology and systems.\n\n \n Why Join? \n This is an excellent opportunity to join a prestigious professional services environment where Executive Assistants are trusted to play a key role in supporting senior stakeholders and delivering an outstanding client experience. \n You will have the opportunity to work alongside experienced professionals, take ownership of varied responsibilities and contribute to the continued success and efficiency of a busy practice. \n \n The role will offer hybrid working, excellent benefits and a salary c£50k

Are you an established Personal or Executive Assistant seeking a new challenge? \n \n The client: Family Office \n This client is a London based family office with interests spanning property, art and investments. \n \n The role: Executive Assistant \n This role will directly partner a company Director as well supporting the wider management team as required. Candidates will be assured with excellent organisational and planning skills, strong attention to detail, with a track record of owning projects and acting with discretion while supporting business and personal/family office activities. \n \n Key Responsibilities include: \n Executive Support \n\n • Manage a complex and ever-changing diary, ensuring priorities are aligned with business objectives.\n, • Screen and manage emails, correspondence and telephone calls, responding on the Director's behalf where appropriate.\n, • Prepare reports, presentations and confidential documentation to a high standard.\n\n Family Office & Personal Support \n\n • Assist with the day-to-day management of the Director's personal and family affairs with complete discretion.\n, • Coordinate personal appointments, travel arrangements and diary commitments for family members where required.\n, • Liaise with household staff, property managers, contractors and external service providers.\n, • Assist with the administration of residential properties, maintenance schedules and supplier relationships.\n, • Maintain confidential records and ensure important documentation is securely organised.\n, • Liaise with accountants, solicitors, wealth managers and other trusted advisers when required.\n, • Handle ad hoc personal projects and sensitive matters with professionalism and discretion.\n\n Property Company Support \n\n • Provide administrative and operational support in the day-to-day management of the property company and its portfolio.\n, • Coordinate property acquisitions, disposals and refinancing processes, liaising with solicitors, surveyors, lenders and agents.\n\n Business Operations \n\n • Coordinate UK and international travel, accommodation and itineraries.\n, • Support project delivery across the business, coordinating activities between colleagues.\n, • Assist with office management and operational administration where required.\n\n \n Skills & Experience: \n We're looking for someone who has: \n\n • Previous experience as an Executive Assistant, Senior EA, Executive PA or Private PA supporting a Director or business owner.\n, • Experience in an owner led business would be preferred.\n, • Experience supporting both business and personal/family office activities would be highly advantageous.\n, • Exceptional organisational and planning skills.\n, • Outstanding attention to detail.\n, • Excellent written and verbal communication skills.\n, • Strong Microsoft Office skills (Outlook, Word, Excel and PowerPoint).\n, • The ability to manage multiple priorities while remaining calm under pressure.\n, • Absolute discretion when handling confidential information.\n, • A proactive, resourceful approach with excellent judgement and problem-solving skills.\n\n \n Salary and core benefits: \n\n • Suggested salary of £40-50k depending on experience\n, • 25 days holiday\n, • Pension\n\n \n If you would like to find out more, please submit your CV for consideration. \n \n If this role is not quite right for you, but you think a friend would be interested, why not refer their details? We offer £150 in Amazon vouchers when we place a new referral in a new role. \n \n Premier Resourcing UK Ltd is a specialist Marketing, PR & Communications Recruitment Consultancy. We encourage equality, diversity, and inclusion in our workplace. We strive to make sure the Marketing and PR industry reflects the diverse and vibrant world around us. Our mission is to recruit diversity from minority groups, regardless of race, gender, ethnic origin, disability, or sexual orientation. We are committed to educate and promote inclusion & diversity across all sectors we recruit in.

HR Administrator \n \n A genuine opportunity to learn, stretch and build your HR career. \n \n The company is growing, and so is its HR team. It is an excellent, highly collaborative team. The senior management is supportive and encouraging, but they will also challenge you to stretch yourself, take on more responsibility and keep developing. If career progression and continuous learning genuinely matter to you, this is the kind of environment in which you can grow. \n \n This position would suit an ambitious HR Administrator, HR Assistant or HR Coordinator who is passionate about career development and wants to learn within a growing, supportive and high-performing team. \n \n The opportunity \n \n We are recruiting an HR Administrator to join a successful international group representing several well-known global fashion, sportswear and lifestyle brands. \n Based at the company’s Watford head office, with travel to its London office approximately once a week, this is a hands-on HR position requiring previous UK-based HR experience and a good working knowledge of UK employment law and employment practices. \n \n You will support the Group HR Managers and the Head of HR and In-House Legal across the full employee lifecycle. \n \n Key responsibilities include: \n\n • Maintaining accurate employee records, HR databases and confidential documentation\n, • Preparing employment contracts, offer letters and other HR documents\n, • Supporting recruitment, including interview scheduling and reference checks\n, • Coordinating employee onboarding and offboarding\n, • Managing absence, holiday and attendance records\n, • Responding to employee queries regarding HR policies and procedures\n, • Supporting payroll coordination\n, • Producing HR reports covering headcount, turnover, onboarding and compliance\n, • Assisting with performance reviews, training and development administration\n, • Ensuring HR processes comply with UK employment legislation and company policies\n, • Providing day-to-day administrative support to the wider HR team\n\n \n About you \n Essential requirements: \n\n • Two to three years’ HR administration experience gained within the UK\n, • A good working knowledge of UK employment law and current employment practices\n, • Practical experience supporting UK employee lifecycle processes\n, • Experience preparing contracts, offer letters and employment documentation\n, • Experience maintaining employee records and handling confidential information\n, • Strong Microsoft Office skills\n, • Excellent organisation, communication and attention to detail\n, • The ability to manage multiple priorities accurately and professionally\n, • Experience using an HR system or HRIS would be advantageous.\n\n \n Location: Watford, Hertfordshire, with weekly travel to London \n Salary: Excellent salary depending on experience and qualifications \n Start date: As soon as possible \n \n #HRAdministrator #HRAssistant #HRCoordinator #UKEmploymentLaw #EmploymentLaw #UKHR #HumanResources #HRJobs #HRAdministration #HRSupport #CareerDevelopment #HRCareer #PeopleOperations #EmployeeLifecycle #HRCompliance #RecruitmentSupport #Onboarding #HRIS #WatfordJobs #HertfordshireJobs #LondonJobs #FashionJobs #SportswearJobs #RetailJobs

AJ Chambers are working with a top City Law Firm who have a unique opportunity for a skilled EA who would like to be more involved with all units withing the workplace coordinating with stakeholders and being a key part of the central management team \n The department comprises approximately 65 professionals across five specialist teams: \n\n • Workplace Operations\n, • Client Experience\n, • Food & Beverage\n, • Health & Safety\n, • ESG\n\n \n The Opportunity \n They are seeking an experienced, highly organised, and proactive professional to join the team as Coordinator/Executive to the Director of Property & Workplace. \n This pivotal role serves as a trusted partner to the Director and acts as the central point of coordination across the department's five teams. The successful candidate will play a critical role in ensuring effective communication, seamless information flow, and alignment of priorities across the function, while providing first-class executive support. \n This position requires a versatile individual who can confidently balance strategic coordination, stakeholder engagement, and day-to-day administrative responsibilities with professionalism, discretion, and attention to detail. \n \n Key Responsibilities \n Executive & PA Support \n\n • Provide comprehensive executive and administrative support to the Director, maintaining strict confidentiality at all times.\n, • Proactively manage the Director's diary, ensuring effective prioritisation and preparation for meetings and engagements.\n, • Draft correspondence, meeting agendas, reports, and minutes with minimal supervision.\n, • Prepare briefing materials and supporting documentation ahead of meetings.\n, • Manage expenses, invoices, travel arrangements, and logistics.\n, • Monitor and manage inbox activity, prioritising and responding where appropriate.\n\n \n Reporting & Communications \n\n • Act as the central communication link between the Director and the five Property & Workplace teams.\n, • Coordinate the collection, consolidation, and presentation of monthly departmental reports.\n, • Support the preparation of reports and presentations for the Managing Partner, Senior Management Team, Board, and wider firm communications.\n, • Produce high-quality PowerPoint presentations in line with firm branding standards.\n, • Draft and coordinate departmental communications on behalf of the Director.\n\n \n Coordination & Stakeholder Management \n\n • Facilitate collaboration and alignment across Workplace Operations, Client Experience, Food & Beverage, Health & Safety, and ESG teams.\n, • Coordinate departmental priorities, actions, and initiatives in support of strategic objectives.\n, • Act as a professional and effective gatekeeper, managing relationships with key stakeholders across the firm.\n, • Build strong internal and external networks to support efficient communication and collaboration.\n, • Organise meetings, events, and departmental activities as required.\n, • Coordinate team holiday schedules and planned absences to ensure appropriate operational coverage.\n\n \n Administration & Governance \n\n • Maintain accurate filing systems, records, and project documentation.\n, • Manage incoming correspondence and enquiries professionally and efficiently.\n, • Maintain accurate contact and relationship information within the firm's CRM system (InterAction).\n, • Identify and escalate relevant business issues, risks, or challenges to the Director where appropriate.\n\n \n Candidate Profile \n Essential Experience & Skills \n\n • Proven experience in a PA, Executive Assistant, Coordinator, or Executive Support role within a professional services or corporate environment.\n, • Exceptional organisational and time-management skills, with the ability to manage competing priorities effectively.\n, • Strong written and verbal communication skills, with confidence interacting with senior stakeholders.\n, • Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.\n, • Experience working across multiple teams and disciplines.\n, • Ability to remain calm, professional, and effective in a fast-paced environment.\n, • Demonstrated experience supporting senior leaders at Director level or above.\n, • Strong relationship-building and stakeholder management skills.\n, • High levels of discretion, confidentiality, and sound judgement.\n, • A proactive, solutions-focused approach with the ability to anticipate needs and take initiative.\n\n \n This role is a brand new role so will give the successful individual the opportunity to grow with a successful firm and have a level of autonomy. \n \n For further information please contact Ella Britton

Job Title: Merchandising Admin Assistant \n Reporting to: Senior Merchandiser \n Location: Head Office, White City Place, West London \n Contract Type: Full time, 37.5 hours per week \n \n About Us: \n ME+EM London is one of the UK’s fastest-growing modern luxury fashion labels. As well as a successful global digital business, we have stores in London and Edinburgh, concessions in Harrods and Selfridges, and recently opened US stores \n \n At ME+EM we are an entrepreneurial, creative, and passionate group of people. We work hard, are enthusiastic to learn and are not afraid to take risks. Everyone contributes to our success at all levels, and that precisely what makes being a member of the team so rewarding. \n \n Our office and stores are always busy and fast paced, but we work just as hard to make sure it’s fun, with social activities and biannual parties. We pride ourselves on being approachable, supportive, and welcoming and ensure that everyone’s hard work is rewarded. It takes all these things to build a strong, successful business and our door is always open to new talent ready to contribute to our growth and evolution. \n \n About the Role: \n We are seeking a highly organised Merchandising Admin Assistant to play a vital role in our fast-paced environment. You will support the team with various administrative tasks, and the ideal candidate will have a proactive mindset, using their initiative to enhance the merchandising function through best practices and improved efficiencies \n \n Main Duties & Responsibilities: \n • Provide correct administration of all stock movements (orders, recalls, transfers, intake, returns) \n • Produce weekly reports, reviewing sales and stock position to identify any opportunities to maximise sales and stock turnover. \n • Run trade reports on a rota, understanding trade terminology and report contents. \n • Awareness of trade in the wider business \n • Liaise with our Warehouse and Forwarders to monitor the delivery process, to get replenishment and newness into stores as quickly as possible \n • Liaise with our Suppliers and Warehouse to monitor the delivery process, highlighting delivery issues to the Buyers and Merchandisers. \n • Work with eComm to ensure product launches are timely and accurate. \n • Support the team by effectively managing the markdown administration. \n • Support Merchandisers with ad hoc analysis. \n • Understand importance of accuracy, attention to detail and keeping on top of all admin/emails. \n • Work with the team to ensure all department deadlines are being met. \n \n Skills & Experience: \n\n • Excellent numerical and excel skills.\n, • Strong administration & analytical skills.\n, • Confident and articulate communicator, able to build strong effective relationships.\n, • Someone who uses initiative with a hands-on approach and the ability to prioritise.\n, • Ability to multi task in our fast paced environment.\n, • Proven time management skills.\n, • Interest in working within fashion retail.\n, • Retail experience is desirable.\n\n \n Employee Benefits: \n\n • 33 days annual leave for full time employees (25 days holiday + 8 bank holidays)\n, • A day off to celebrate your birthday.\n, • Pension Scheme\n, • Group Life Insurance\n, • Employee Assistance Programme (EAP)\n, • Length of Service Award\n, • Refer a Friend Scheme\n, • Staff uniform for retail employees\n, • Generous Staff and Friends and Family Discount\n, • Annual Volunteer Day\n, • Cycle to Work Scheme\n, • Tech Scheme\n, • Eye Care Vouchers\n, • Real Living Wage Employer\n, • Employee led committees\n, • Social events and biannual parties\n, • Enhanced maternity and paternity package after 2 years of service.\n\n \n ME+EM is an equal opportunities employer committed to fostering and preserving a culture of diversity, equality, and inclusion in our workforce. As an equal opportunities’ employer, we do not discriminate against applicants based on race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We believe that diversity enriches our workforce and strengthens our organisation. Therefore, we encourage minorities, LGBTQ+ candidates, and individuals with disabilities to apply for opportunities within our company. \n \n Please note, due to the large number of applications we receive, we can only reply to those that are successful to the next stage.

Junior Creator Agent | Boutique Talent & Influencer Management Agency | London \n Harmonic is delighted to be partnering with a boutique talent and influencer management agency representing creators, models, and wider talent across fashion, beauty, lifestyle, wellness, and luxury. The agency has built a reputation for hands-on, commercially sharp talent management and is now growing its team to support an expanding roster. \n \n The Role \n Reporting into and working closely alongside a senior creator agent, the Junior Creator Agent will provide hands-on support across the existing creator portfolio, helping manage day-to-day relationships while playing a direct role in building out and growing the roster. This is a great opportunity for someone with some initial exposure to the creator, digital, or social media space who's hungry, switched on, and keen to grow into a career in creator talent management. \n \n Responsibilities \n\n • Support the senior creator agent with day-to-day management of a portfolio of creators and influencers, handling relationship management and administrative support.\n, • Help identify and source paid partnerships, brand deals, and ambassadorial opportunities across fashion, beauty, lifestyle, travel, wellness, and luxury.\n, • Assist in pitching talent to brands, agencies, and marketing teams.\n, • Support coordination of campaigns from briefing through delivery, liaising between brands, talent, and production partners.\n, • Prepare proposals, presentations, and campaign documentation, and support contract, invoicing, and usage tracking.\n, • Help track market trends and creator/brand activity to flag new opportunities.\n, • Contribute to growing the creator roster, including supporting on new signings.\n, • Ad hoc tasks to support the wider team\n\n \n What We Need to See (Essential) \n\n • Strong communication and relationship-building instincts.\n, • Highly organized, comfortable managing multiple things at once.\n, • Genuine interest in the creator economy and social media landscape.\n\n \n What We’d Like to See (Bonus) \n\n • Previous experience in an account executive or assistant-type role within the creator or influencer space.\n, • Any prior exposure to talent or artist management is a plus, though not required for this role.\n\n \n Package: \n Salary: £30,000-£32,000 with potential flexibility DOE \n Location: Central London, hybrid (4 days in office, 1 day from home) \n \n If this role is of interest, please apply online or get in touch with Halle at halle.paredes@harmonictalent.com \n \n Please feel free to share this with any friends or colleagues who may be interested. \n \n Due to the high volume of applications we are receiving, if you have not heard back from us, please assume your application was unfortunately unsuccessful on this occasion. \n \n At Harmonic, we are dedicated to fostering an inclusive and equitable workplace. We actively welcome applications from individuals of all backgrounds and assure you that every candidate will be thoughtfully considered for the roles we represent, without regard to race, religion, gender expression, disability, or sexual orientation. \n harmonictalent.com | 0203 773 3530 \n

Executive Assistant to Chief Scientific Officer (CSO) \n 📍 Hybrid | UK \n \n Are you an exceptional Executive Assistant with experience supporting C-suite leaders in the life sciences, biotech, pharmaceutical, or scientific R&D sector? \n We're seeking a highly organised, proactive, and commercially minded Executive Assistant to become a trusted partner to a Chief Scientific Officer. This is far more than a traditional EA role. You'll be a key strategic support, enabling executive focus, driving operational excellence, and acting as a central point of coordination across internal and external stakeholders. \n \n The Opportunity \n Working closely with the CSO, you will manage a diverse range of responsibilities, ensuring seamless day-to-day operations while anticipating challenges and proactively delivering solutions. You'll operate with the highest levels of professionalism, discretion, and integrity while supporting an executive operating at the forefront of scientific innovation. \n \n Key Responsibilities \n ✅ Proactive management of a complex and demanding diary and calendar \n ✅ Strategic inbox management, prioritisation and drafting correspondence \n ✅ Acting as the primary point of contact for senior stakeholders and external partners \n ✅ Coordinating internal and external meetings, events, board activities and visitor management \n ✅ Preparing agendas, presentations, board papers and meeting documentation \n ✅ Taking accurate minutes, tracking actions and ensuring follow-through \n ✅ Managing complex domestic and international travel arrangements and expenses \n ✅ Supporting project coordination, monitoring deadlines and ensuring timely delivery \n ✅ Building strong relationships across executive leadership teams and stakeholder groups \n ✅ Managing highly confidential information with absolute discretion \n ✅ Anticipating the needs of the CSO and providing proactive support before issues arise \n ✅ Driving continuous improvement in administrative processes and ways of working \n \n What We're Looking For \n Essential Experience \n\n • Significant experience supporting a CSO, Board Director, or other senior executive in a scientific, biotech, pharmaceutical, or R&D environment\n, • Advanced Microsoft Office skills, including PowerPoint, Excel and Word\n, • Experience preparing board packs, presentations and executive reports\n, • Strong knowledge of Microsoft Teams, SharePoint and digital collaboration tools\n, • Excellent written communication and correspondence drafting skills\n, • Outstanding organisational and time management abilities\n, • Proven experience managing multiple priorities in a fast-paced environment\n, • Strong project coordination and stakeholder management skills\n, • Ability to exercise sound judgement and make effective decisions independently\n, • Exceptional attention to detail and commitment to quality\n\n \n Personal Attributes \n\n • Proactive, resourceful and highly self-motivated\n, • Calm and resilient under pressure\n, • Strong emotional intelligence and relationship-building skills\n, • Professional, positive and adaptable\n, • Trusted with sensitive and confidential information\n, • Solutions-focused with the confidence to challenge and improve existing processes\n\n \n Desirable \n\n • Experience within life sciences, biotechnology, pharmaceuticals or scientific research organisations\n, • Formal Executive Assistant training or professional qualifications\n, • Experience using Board Governance software such as Diligent\n\n \n Why Apply? \n This is an opportunity to work alongside a senior scientific leader, contribute to meaningful innovation, and play a critical role in supporting work that has the potential to improve lives globally. \n If you're an experienced Executive Assistant who thrives in a dynamic, mission-driven environment and enjoys operating as a true business partner, we'd love to hear from you. \n \n 📩 Apply today or contact us for a confidential discussion. \n #ExecutiveAssistant #EAJobs #LifeSciences #BiotechJobs #PharmaceuticalJobs #ChiefScientificOfficer #ExecutiveSupport #HealthcareInnovation #ScienceCareers #HiringNow

Senior Wealth Planning Assistant | Wealth Planning \n £ Competitive Package \n London \n \n A fantastic opportunity for an experienced wealth planning administrator to join a collaborative Wealth Planning team and play a key role in delivering exceptional client service. \n We're looking for a Senior Wealth Planning Assistant to provide comprehensive administrative support to Wealth Planners, ensuring smooth client onboarding, meeting coordination, and first-class client outcomes. \n What you'll do \n\n • Support Wealth Planners with client administration, meeting preparation, and post-meeting actions\n, • Handle new business processing, CDD, and accurate application paperwork\n, • Act as first point of contact for client queries and coordinate with central services\n, • Maintain accurate client records on XPlan and associated systems\n, • Assist with training junior team members and contribute to process improvements\n\n What we're looking for \n\n • Strong experience in wealth planning administration or similar client-facing financial services role\n, • Good knowledge of financial planning products and processes\n, • Excellent organisational skills with strong attention to detail\n, • Proficient in MS Word/Excel; XPlan and Voyant experience desirable\n, • Outstanding communication and interpersonal skills\n, • Proactive team player with excellent client service focus\n\n What's on offer \n\n • Key role within a professional, client-focused wealth management team\n, • Opportunity to mentor junior staff and drive process improvements\n, • Clear progression opportunities within wealth planning\n, • Supportive environment with ongoing professional development\n\n Perfect for an ambitious wealth planning professional ready to take the next step. \n DM me if you'd like to discuss this opportunity or know someone who would be a great fit.

About Guild Capital \n Guild Capital is an early-stage venture capital firm. We typically back founders in the US, UK, and India as their first institutional investor. Having delivered industry-leading returns over the last decade, we strive to become the trusted partner of our portfolio companies by actively supporting them in developing high-growth strategies, architecting high-performance teams, and raising capital for future growth. \n \n The Executive Assistant role and responsibilities \n We are seeking an exceptional Executive Assistant who will be an integral part of Guild Capital’s global administrative support team, providing essential support to Guild’s Chairman and contributing to the firm's internal operations. The Executive Assistant will handle a wide variety of administrative and logistical tasks for the Chairman and other executives, including but not limited to: \n \n\n • Calendar Management: Manage complex, ever-changing calendars for multiple partners. Coordinate internal and external meetings, investor sessions, board meetings, and travel arrangements.\n, • Travel Coordination: Arrange comprehensive domestic and international travel itineraries including flights, accommodations, ground transportation, and detailed agendas.\n, • Meeting Preparation: Prepare materials for meetings, coordinate logistics, and ensure partners have all necessary information and resources.\n, • Communication Management: Filter and prioritize emails, calls, and correspondence. Draft responses on behalf of partners when appropriate.\n, • Investor Relations Support: Assist with LP communications, coordinate investor meetings, and help prepare materials for fundraising activities.\n, • Event Planning: Organize firm events, partner dinners, portfolio company gatherings, and annual LP meetings.\n, • Documentation: Maintain organized digital and physical filing systems for important documents, contracts, and correspondence.\n, • Expense Management: Process expense reports, maintain receipts, and ensure timely reimbursements.\n, • Special Projects: Support various strategic initiatives and ad-hoc projects as needed.\n\n \n Requirements \n\n • Bachelor’s Degree required\n, • 3+ years of demonstrated experience supporting senior executives or family offices in finance, real estate, or similar corporate sectors, with a proven ability to operate in fast-paced environments.\n, • Exceptional organizational, interpersonal, and communication skills\n, • Professional, polished, and highly responsive (emails, calls, and texts addressed promptly)\n, • Self-starter with a “can-do” mindset and solution-oriented approach\n, • Calm, resourceful, and able to solve problems independently under pressure\n, • Adaptable to shifting priorities and willing to work outside standard business hours (including evenings and weekends)\n, • Solid knowledge of Google Workspace and Microsoft applications\n, • Ability to handle sensitive information with discretion\n, • Ability to travel domestically and internationally as needed\n\n

EA to Executive Director to £65,000 ( experience dependent) \n \n\n • Hybrid Working ( 2- 3 days in Canary Wharf offices (09.00- 17.00)\n, • 18 Month Fixed-term contract.\n, • Immediate start (candidates will need to be available immediately or within 1 week).\n\n \n Our client, a leading global public interest organisation, is seeking an experienced and proactive Executive Assistant to provide high-level administrative and operational support to the Chair. \n This pivotal fixed-term role requires exceptional organisational skills, extensive diary management experience and the ability to coordinate seamlessly across global locations and time zones. The successful candidate will demonstrate professionalism, discretion, adaptability and cultural awareness, with the confidence to manage competing priorities and build strong relationships across an international organisation. \n \n Diary & Calendar Management \n\n • Manage a complex, global diary across multiple time zones with a proactive and highly organised approach.\n, • Ensure rigorous planning, prioritisation, and alignment of commitments.\n, • Optimise scheduling to maximise efficiency and strategic impact.\n, • Anticipate scheduling conflicts and resolve them proactively.\n, • Coordinate complex and frequently changing domestic and international travel arrangements.\n, • Book transport and accommodation in line with preferences and organisational travel policies.\n, • Arrange visas and required travel documentation.\n\n \n Meeting Coordination \n\n • Organise both virtual and in-person meetings.\n, • Prepare and verify dial-in details and technical arrangements.\n, • Book meeting rooms and coordinate venues, including restaurant reservations\n, • Liaise with internal IT helpdesk when necessary.\n\n \n Stakeholder Engagement \n\n • Build and maintain strong relationships with internal stakeholders, including senior management, board members, and support staff.\n, • Liaise professionally with external stakeholders at all levels, including government officials, regulators, and international organisations.\n\n \n Additional Support \n\n • Provide administrative support using Salesforce/ CRM.\n, • Manage Outlook mailbox, correspondence, calls, meetings, and logistics.\n, • Coordinate activities with external organisations and institutions as required.\n\n \n Skills, Experience & Qualifications \n\n • Extensive experience supporting a senior executive (Executive Committee level or higher) in an international environment.\n, • Proven ability to manage highly complex diaries, travel, and meeting logistics across multiple time zones.\n, • Strong experience working across global teams, demonstrating cultural awareness and sensitivity.\n, • Exceptional organisational, planning, and administrative skills with strong attention to detail.\n, • Strong interpersonal and communication skills, with the ability to collaborate effectively across geographies and seniority levels.\n, • High level of integrity, discretion, and professionalism in handling confidential and sensitive information.\n, • Strong problem-solving skills and ability to remain calm under pressure.\n, • Advanced proficiency in Microsoft Office (particularly Outlook) and CRM systems (e.g., Salesforce).\n\n \n Salary will be dependent upon experience. \n

A Japanese international shipping and LNG carrier company is currently recruiting a Japanese speaking Administration Assistant to join their London office. \n In this role, you will be responsible for delivering vital administrative and clerical support to the executive office, and ensuring the department operates efficiently. This role encompasses handling daily office tasks, maintaining accurate records, organising meetings, and providing assistance with various administrative responsibilities as needed. \n The ideal candidate would be organised, proactive, with strong Excel abilities and communication skills. Experience in a corporate environment supporting senior staff will be key. \n \n TYPE: Full-time, Permanent \n WORKING HOURS: 9:00-17:00 from Monday to Friday \n SALARY: Negotiable \n LOCATION: City of London \n \n Administrative Assistant Main Responsibilities: \n \n\n • Provide comprehensive administrative support to internal divisions.\n, • Arrange travel, accommodations, and process expense claims for staff as required\n, • Coordinate travel logistics for overseas visitors\n, • Manage administration for staff training sessions, conferences, and bookings\n, • Assist in organising meetings by scheduling, preparing agendas, and recording minutes when needed\n, • Support Executive office members (Head of secretariat, PA and another administrator) in maintaining the group diaries\n, • Provide administrative assistance to Senior managements\n, • Organise internal and external meetings, as well as team-building events, ensuring all necessary arrangements are in place\n, • Maintain accurate records and manage databases as needed\n, • Undertake any other administrative tasks as directed by Division management\n, • Assist in coordinating and arranging external office events\n, • Raise POs and arrange invoice payments\n, • Create new suppliers and change bank details in the system\n, • Create service fee invoices quarterly basis\n, • Entering details of company card claim in Focal Point\n, • Maintain divisions records and manage databases as needed\n, • Manage business card ordering as an administrator\n, • Book meeting rooms, restaurants, and venues for events\n, • Arrange couriers and sorting post\n, • Renew subscriptions annually\n, • Undertake any other administrative tasks as directed by Division management\n\n \n Administrative Assistant Ideal Candidate: \n \n\n • Business level Japanese (N2+)\n, • Able to work in a multicultural global business interacting with colleagues and stakeholders of different cultural backgrounds\n, • Ideally a background in Travel, Executive Assistant, Personal Assistant, or personnel support roles\n, • Excellent inter-personal skills.\n, • Commitment to the assignment with Reliability and Flexibility\n, • 1 year Office Administration in a corporate environment\n, • Good English written and verbal communication skills\n, • Open, honest approach and a good team player\n, • GCSEs/A-Levels or equivalent qualification required; further education or administrative certification is an advantage\n, • High level of written and spoken English\n\n \n All applicants for the Administrative Assistant must have the right to work in the country as the Company is not able to offer visa support. \n *We regret that we cannot accept applications from Working holiday visa, Graduate or Student visa holders. \n \n If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.

Assistant Estate Manager \n East London \n £38,000 - £40,000 per annum \n \n Ready to take the next step in your property management career? \n \n We're delighted to be recruiting on behalf of a prestigious residential development in East London, seeking an experienced Assistant Estate Manager to join their growing team. \n \n This is an exciting opportunity for someone with a background in residential estates, property management, hospitality or front-of-house operations who enjoys leading people, solving problems and delivering an exceptional customer experience. \n \n Working closely with the Estate Manager, you'll play a key role in the day-to-day management of the estate, supporting the concierge team, overseeing operational performance and helping to maintain the highest standards for residents and leaseholders. \n \n The Role \n No two days will be the same. You'll be responsible for supporting the smooth running of a busy residential estate, ensuring residents receive an outstanding level of service whilst leading and developing the concierge team. \n You'll also deputise for the Estate Manager when required, making this an excellent opportunity for someone looking to progress into a senior management position. \n \n Key Responsibilities \n\n • Support the day-to-day operation of a prestigious residential estate.\n, • Lead, motivate and develop the Concierge and Parcel Team.\n, • Prepare staff rotas and manage holiday and sickness cover.\n, • Handle escalated resident and leaseholder enquiries.\n, • Liaise with contractors, suppliers and external stakeholders.\n, • Produce weekly and monthly operational reports.\n, • Maintain compliance records, estate documentation and operational procedures.\n, • Support recruitment, onboarding and performance management of staff.\n, • Assist with audits, invoicing and administrative reporting.\n, • Manage access control systems, resident fobs and security procedures.\n, • Carry out estate inspections to ensure consistently high standards.\n\n \n About You \n We're looking for someone who can demonstrate: \n\n • Previous experience within residential estate management, concierge management, front-of-house operations or hospitality management.\n, • Experience leading and developing teams.\n, • Excellent communication and customer service skills.\n, • Strong organisational and administrative abilities.\n, • A proactive, solutions-focused approach.\n, • Confidence managing multiple priorities in a fast-paced environment.\n, • Good working knowledge of Microsoft Office.\n, • Experience using estate management systems such as Dwellant would be advantageous.\n\n What's on Offer? \n\n • Salary of £38,000-£40,000 depending on experience.\n, • Company pension.\n, • 30+ Days Annual Leave\n, • Ongoing training and career development.\n, • A supportive and collaborative working environment.\n, • Genuine opportunities for progression.\n, • The opportunity to play a key role within a prestigious residential development.\n\n \n If you're looking to take the next step in your property management career and would like to join a professional team committed to delivering exceptional service, we'd love to hear from you. \n \n Apply today or contact EC Recruitment for a confidential discussion.

Birchrose Associates is proud to be representing an award-winning international law firm based in Liverpool Street, City of London, which is seeking an Executive Assistant Team Leader to join its highly regarded team. \n \n The Firm \n Our client, an award-winning and highly regarded international law firm with an excellent reputation in the City of London, is looking for an experienced Executive Assistant Team Leader to join its highly regarded legal support function. \n \n The Opportunity \n The ideal candidate will be an experienced and highly capable legal support professional, delivering first-class, client-focused Executive Assistant support to multiple Partners and senior stakeholders, while also taking on a leadership and management role within the wider EA function. Duties to include: \n \n\n • Provide professional, client-focused Executive Assistant support to Partners and senior stakeholders\n, • Lead, motivate and develop the EA team, creating a positive and supportive team environment\n, • Manage performance reviews, provide feedback, identify training needs and support the ongoing development of team capability\n, • Oversee the allocation and distribution of workloads across the EA team, ensuring resources are appropriately managed\n, • Act as a key point of contact for Partners, fee earners and Business Services teams\n, • Support recruitment, onboarding, induction and integration of new team members, including arranging appropriate training, buddies and mentors\n, • Manage team meetings, rotas, holidays, sickness and other absences, working closely with Partners and HR where required\n, • Ensure firm policies and procedures are followed while identifying opportunities for improvement and increased efficiency\n, • Support projects and initiatives across the Legal Administrative Support function, including testing new processes and providing feedback\n, • Assist the Head of Legal Administrative Services where appropriate and act as a key point of contact for wider support departments\n\n \n This Executive Assistant Team Leader position is a full-time, permanent role, working Monday to Friday 9:30am to 5:30pm. \n \n Requirements \n\n • Previous experience in a leadership role within a law firm (essential)\n, • Experience supporting multiple Partners within a fast-paced legal environment (essential)\n, • Strong diary, travel, inbox and billing experience (essential)\n, • Previous experience leading a team of EAs (desirable)\n\n \n Vacancy Highlights \n\n • Highly competitive salary\n, • Hybrid Working\n, • Award-winning international law firm\n, • The firm offers a comprehensive benefits package, including private medical care\n\n \n To be considered for this Executive Assistant Team Leader opportunity please contact Birchrose Associates for a confidential discussion.

Role Details \n\n • Role: Executive Assistant & Office Coordinator\n, • Location: London (Hybrid: 4 days in-office, 1 day working from home)\n, • Working Hours: 9:00 AM – 6:00 PM\n\n \n About the job \n Our mission is to cultivate and spread ideas about intelligence, and make sure the world benefits from AI. We conduct advanced scientific research into the fundamentals of artificial intelligence, and hold in-person and online conferences to share significant discoveries and findings. Our research arm has backgrounds in computer science, machine learning, psychology, neuroscience, and physics. We are a small team that runs with high autonomy, low ego, and everyone improvising off one another to make the whole team better. \n \n We are hiring an Executive Assistant & Office Coordinator to support our founders, Dr Ruairidh Battleday and Dr James Whittington, and keep our team running seamlessly. This is not a classic secretary role. It is the operating system behind two of the busiest people in AI and the foundation of our physical and operational environment. Done well, it makes the founders 10x more effective and our lab a place where brilliant research happens effortlessly. \n \n What this role really is \n A founder’s time is the team’s scarcest asset, and an environment free of friction is our researchers' best tool. Your job is to protect and multiply the founders' time, manage our day-to-day workplace, and handle the crucial admin that keeps our team compliant, organized, and focused on discovery. You run complex logistics, build automated systems with AI tools, and own the physical and operational health of our office. \n \n What you will do \n\n • Executive Support & Calendar Strategy: Own the founders’ calendars and triage incoming requests by priority. Manage emails, draft responses, handle payments, and protect deep-work time so speed and focus remain competitive advantages.\n, • Lab & Office Operations: Ensure the office remains welcoming, organized, and fully operational—managing vendor relationships, office supplies, utilities, and building management.\n, • People & Compliance Support: Manage HR administration, keep track of team contracts, oversee basic HR compliance, and coordinate visa sponsorship/payments for incoming international researchers.\n, • Systemize & Automate: Turn repeatable work into scalable systems using Claude, ChatGPT, Google Workspace, and Notion. Automate the rote tasks so you can operate at a higher level of leverage.\n, • Event Logistics: Provide administrative support for our community events, research gatherings, and in-person/online conferences.\n\n \n What you bring \n\n • Proven EA & Office Operations Experience: Prior experience as an Executive Assistant, with a track record that includes managing office management or workplace operations.\n, • Complex Calendar & Task Management: Extensive experience managing high-volume, multi-time-zone calendars and executing a wide variety of tasks across varying levels of complexity.\n, • Tech & Tooling Proficiency: Practical experience with modern productivity stacks (Google Workspace, Notion) and an interest in using AI tools (Claude, ChatGPT) and automation (Zapier, GAS) to optimize work.\n\n \n Who you are \n\n • Adaptable & Low-Ego: You happily move between high-level calendar strategy and making sure the physical office environment looks great. No task is too big or too small.\n, • AI & Tech Literate: You learn new tools fast and genuinely enjoy automating repetitive tasks with AI and software to build better workflows.\n, • Resourceful & Strategic: Handed a vague ask, you figure out what is actually needed and execute a step ahead without needing hand-holding.\n, • Detail-Oriented & Reliable: You stay calm in high-tempo environments, pair accuracy with speed, and take pride in managing sensitive HR, contract, and visa details correctly.\n, • Mission Driven: You care about AI research and take pride in being the engine behind the scenes that powers world-changing discoveries.\n\n \n Why this role \n\n • You sit at the operational center of a cutting-edge UK AI lab, working directly with both founders.\n, • It offers rare breadth: you operate as an executive partner, operations builder, and workplace designer all at once.\n, • As the lab expands, this role offers a clear path to scale into a specialized Operations Lead, People Ops Specialist, or Senior EA role as team functions split out.\n\n \n How to apply \n To apply, please send your CV and a short note covering why you want to join us, your general area in London, and your most relevant experience to hiring@thinkingaboutthinking.org with “EA position” in the title.

Executive Assistant & Operations \n \n Central London | £50,000–£75,000, depending on experience \n Predominantly office-based, with the possibility of working from home one day per week \n \n Are you exceptionally organised, naturally resourceful and excited by the opportunity to work at the heart of a pioneering AI research organisation? \n \n We are recruiting an Executive Assistant & Operations to support the founders of an ambitious organisation conducting advanced scientific research into artificial intelligence. Its multidisciplinary team brings together expertise across computer science, machine learning, psychology, neuroscience and physics, united by a mission to deepen our understanding of intelligence and ensure that the world benefits from AI. \n \n This is a rare opportunity to join a small, brilliant and highly collaborative team where your contribution will make a genuine difference. You will provide trusted executive and administrative support to two founders while taking ownership of the office and the operational details that enable its researchers to work effectively. \n \n Far broader than a traditional EA position, this role offers variety, autonomy and the opportunity to shape how the organisation operates as it continues to grow. \n \n The Role \n \n Working closely with both founders, you will: \n \n\n • Manage busy and evolving diaries, prioritising meetings and protecting valuable focus time\n, • Monitor incoming requests, coordinate appointments and ensure priorities are handled effectively\n, • Manage emails, draft responses and support general correspondence\n, • Arrange complex international travel, including flights, accommodation, itineraries and ground transportation\n, • Process invoices, expenses and payments accurately\n, • Coordinate research gatherings, community events and in-person and online conferences\n, • Take ownership of the Central London office, ensuring it remains organised, welcoming and fully operational\n, • Coordinate office suppliers, food orders, utilities, internet services and other workplace requirements\n, • Liaise with building management, external providers and sublease tenants\n, • Maintain employee records and contracts and provide straightforward HR administration\n, • Coordinate visa sponsorship administration and payments for international researchers, working with specialist advisers where required\n, • Create clear, repeatable processes and identify opportunities to improve existing ways of working\n, • Use tools such as ChatGPT, Claude, Google Workspace and Notion to streamline routine tasks and build more efficient systems\n\n \n About You \n \n You may already have experience as an Executive Assistant, Personal Assistant, Office Manager, Operations Assistant or Team Assistant. Alternatively, you may be earlier in your career but exceptionally capable, bright and eager to learn. You will be degree educated in either tech, life sciences, Biotech, chemistry, physics, mathematics or computer science. \n \n We are looking for someone who is: \n \n\n • Highly organised, accurate and dependable\n, • Proactive and able to anticipate what needs to happen next\n, • Comfortable working in a fast-moving environment where priorities can change\n, • Confident managing competing demands and exercising sound judgement\n, • Warm, professional and able to build effective relationships with a wide range of people\n, • Happy taking ownership of both senior executive support and practical office requirements\n, • Discreet when handling confidential personal, employee and business information\n, • Curious about AI and comfortable learning new technology\n, • Motivated by improving processes and finding more efficient ways of working\n, • Collaborative, adaptable and low-ego\n\n \n Experience within a technology company, research organisation, start-up or similarly fast-paced environment would be advantageous. Exposure to office management, HR administration, visa coordination or supplier management would also be beneficial. \n \n Why Join? \n \n You will work directly with two founders at the centre of an exciting UK AI research organisation, gaining rare exposure to leading thinkers and researchers while playing an important role in creating the environment that supports their work. \n \n The position offers genuine breadth across executive support, events, workplace operations and People administration. As the organisation grows, there will be scope for the role to develop into a Senior EA, Operations Lead or People Operations position, depending on your strengths and interests. \n \n The organisation offers a collaborative, low-ego culture where people are trusted to work with autonomy and take ownership. Lunch is provided in the office each day.