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Job summaryThe Patient Services Supervisor(s) will be expected to provide a point of contact for patients and act as a focal point of communication between patients, doctors and other reception staff. They will be responsible for the day to day supervision of the reception team including any ad hoc workers. They will ensure that the deliveries of patient services, within reception, are carried out in accordance with agreed procedures, protocols and time-scales, reporting to the Operations Manager as necessary. They will work opposite each other on a rota alternating between early AM 7:30 - 15:30 and late 11:00 - 19:00 PM shifts.Main duties of the jobThey will lead and motivate the team by setting an example in promoting a professional, positive and efficient image of the practice to all its service users.Coordinate and manage the workload of the team, delegate duties as needed.Manage Rota and schedules, including sick leave and annual leave.Be a point of contact for administrative staff and provide support to the clinical teamThey will work opposite each other on a rota alternating between early AM 7:30 - 3:30 and late 11:00 - 19:00 PM shifts.About usWe currently have 1 Reception Supervisor, 4 Full-time and 1 Part-time Receptionist.The practice is a 3 GP Partner practice with 9 salaried GP's with 1 Health Care Assistant and 1 Practice Nurse. We also have GP Specialist TraineesWe at the Keats Group Practice seek to provide services that promote health, to detect and prevent ill health and offer treatment and total care for all patients registered at the practice.We will provide this care regardless of race, colour, ethnic or national origins, age, gender, sexuality, employment status, mental health status, homelessness, class, HIV status or religion. We welcome diversity and aim to be non-judgemental and open minded about differing philosophies of health care.If this is you do not hesitate and apply and come and join our work family. This is a small practice with a small friendly team which supports each other to provide the best health careDetailsDate posted13 August 2026Pay schemeOtherSalary Depending on experience ContractPermanentWorking pattern Full-time Reference numberA1209-26-0002Job locations1b Downshire HillHampsteadLondonNW3 1NRUnited KingdomJob descriptionJob responsibilitiesTo undertake shift patterns of early AM 7:30 - 3:30 and late 11:00 -19:00 PM shifts. Ensure the appointments system is used correctly.Ensure that the telephones are answered promptly and efficiently in accordance with agreed protocol.Ensure that all patient registration forms are completed correctly.Ensure that repeat prescriptions (both online and paper) are issued within 72 hours and that reception staff only issue prescriptions for medication they are authorised to issue.To monitor the prescription queries forwarded to the Script Doctor, ensuring they are actioned in accordance with agreed policy.Disseminate practice information to staff and patients.Ensure that health and safety regulations and procedures are adhered to in the reception and waiting room areas.Monitor and manage the allocation of clinical rooms ensuring that rooms are utilised or available as required.Deal with more complex enquiries from patients and deputise for the Patient Operations Manager as a Complaints lead for non clinical complaints.Administer new patient registrations and training of reception staff in accordance with agreed procedures.Manage the amendments and deductions to practice listEnsure medical records are received, processed and returned to and from the Health Authority (HA) and processed in accordance with agreed protocol.To be point of contact regarding appointment queries raised by clinicians, patients or other members of the team. Job description Job responsibilitiesTo undertake shift patterns of early AM 7:30 - 3:30 and late 11:00 -19:00 PM shifts. Ensure the appointments system is used correctly.Ensure that the telephones are answered promptly and efficiently in accordance with agreed protocol.Ensure that all patient registration forms are completed correctly.Ensure that repeat prescriptions (both online and paper) are issued within 72 hours and that reception staff only issue prescriptions for medication they are authorised to issue.To monitor the prescription queries forwarded to the Script Doctor, ensuring they are actioned in accordance with agreed policy.Disseminate practice information to staff and patients.Ensure that health and safety regulations and procedures are adhered to in the reception and waiting room areas.Monitor and manage the allocation of clinical rooms ensuring that rooms are utilised or available as required.Deal with more complex enquiries from patients and deputise for the Patient Operations Manager as a Complaints lead for non clinical complaints.Administer new patient registrations and training of reception staff in accordance with agreed procedures.Manage the amendments and deductions to practice listEnsure medical records are received, processed and returned to and from the Health Authority (HA) and processed in accordance with agreed protocol.To be point of contact regarding appointment queries raised by clinicians, patients or other members of the team.Person Specification Qualifications EssentialGCSE - A Pass in English and MathsPrevious experience working in this role or similarStrong interpersonal skillsExperience working in a GP Practice or hospital settingDesirableNVQ Level in AdministrationAMSPAR qualificationLeadership or management qualification Experience EssentialExperience working in either in NHS General Practice or as a Supervisor/Manager to more than 4 staff members.2 years continuously working in customer serviceDesirableUsing EMIS Web Person Specification Qualifications EssentialGCSE - A Pass in English and MathsPrevious experience working in this role or similarStrong interpersonal skillsExperience working in a GP Practice or hospital settingDesirableNVQ Level in AdministrationAMSPAR qualificationLeadership or management qualification Experience EssentialExperience working in either in NHS General Practice or as a Supervisor/Manager to more than 4 staff members.2 years continuously working in customer serviceDesirableUsing EMIS WebDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Employer detailsEmployer nameKeats Group PracticeAddress1b Downshire HillHampsteadLondonNW3 1NRUnited KingdomEmployer's websiteEmployer detailsEmployer nameKeats Group PracticeAddress1b Downshire HillHampsteadLondonNW3 1NRUnited KingdomEmployer's website

Job summaryWe are looking for an enthusiastic, organised and proactive Deputy Site Manager to join our team at MHP Alma Healthcare Centre on a full-time basis (37.5 hours per week).Working closely with the Site Manager, Partners and the wider practice team, you will play a key role in the day-to-day operational management of the practice. You will support the delivery of high-quality patient services, lead and develop the administrative team, oversee staff rotas, monitor practice performance, and contribute to achieving contractual, QOF and Enhanced Service targets.This is an excellent opportunity for someone with primary care experience who enjoys working in a busy environment, has strong organisational and leadership skills, and is committed to delivering an excellent service to patients while supporting the continued development of the practice.Main duties of the jobThe Deputy Site Manager will support the Site Manager in the day-to-day operational management of the practice, ensuring the smooth and efficient delivery of services. The role involves leading and supporting the administrative team, managing staff rotas, monitoring practice performance, and working closely with clinicians to maintain high standards of patient care.The successful candidate will oversee key areas including QOF, Enhanced Services, practice targets, workflow management, IT systems, recruitment, staff training and development, and service improvement. They will also contribute to the achievement of contractual requirements, support financial processes, and help ensure the practice continues to provide safe, effective and patient-centred services.About usMedicus Health Partners is one of the largest GP partnerships in Enfield, providing high-quality primary care services to over 93,000 patients across nine practice sites. We are committed to delivering safe, effective and patient-centred care through a dedicated multidisciplinary team.We are proud to be part of the Enfield Unity Primary Care Network, working collaboratively with local practices and healthcare partners to improve services and patient outcomes. Since December 2020, we have also successfully operated a dedicated Vaccine Hub, supporting our local community with COVID-19 and seasonal vaccination programmes.At MHP Alma Healthcare Centre, you will be part of a supportive and inclusive team where your contribution is valued, with opportunities to develop your skills and make a meaningful difference to the health and wellbeing of our patients.DetailsDate posted13 August 2026Pay schemeOtherSalary 16.50 an hour ContractPermanentWorking pattern Full-time Reference numberA2961-26-0031Job locationsMedicus Health PartnersMHP Alma Healthcare Centre1 Woodall RoadEnfieldEN3 4GSUnited KingdomJob descriptionJob responsibilitiesJOB DESCRIPTIONTITLE:Deputy Site ManagerACCOUNTABLE TO: The Practice Partners, MHP-Site/Practice ManagerMANAGES: The administrative staff of the practiceLIAISES WITHThe patients of the PracticeAll members of the Practice staff teamOther professional staff working in or with the practiceCommunity Trust staff, particularly the members of the Primary Care TeamStaff of the local Health Authority and Primary Care GroupThe Local AuthorityOther agencies connected with the practiceSuppliers of goods and servicesOVERALL OBJECTIVESTo play a pivotal role in the delivery of high quality primary health care.To provide and support the Site/Practice Manager in management resources for the achievement of the team's goals.To report to and support the Site/Practice Manager in the provision of high quality patient services within a safe, efficient working environment by providing effective support to clinicians and the administrative team.The Deputy Site Manager will also work closely with the Site/Practice Manager to develop the financial/patient care performance of the practice via QOF, LCS and Enhanced Services.The Deputy Site Manager will lead the daily management of the practice and will ensure staff rotas are adequate and well planned to meet the practice's needs.The Deputy Site Manager will address issues as they arise to keep all services running smoothly. To achieve this, the Deputy Site Manager will manage, train and develop the administrative team and liaise with clinical team members throughout the day to enable clear communication and team working across the site.KEY RESPONSIBILITIES AND DUTIESMain ResponsibilitiesThe Deputy Site Manager will analyse performance and follow protocols for each of the targets listed below. This will typically include liaison with the Site/Practice Manager and relevant clinical staff.The Deputy Site Manager's areas of responsibility include:Quality and Outcomes Framework (QOF)ALL Enhanced Services and Locally Commissioned Services (LCS)Contractual Requirement (alongside Site/Practice Manager)Medicines ManagementChildhood immunisationsOther immunisations (Contractual Additional Service)Influenza vaccinationsRegistrations (alongside Reception Lead)EMIS Workflow ManagementTraining and development of administrative staffIT LeadEnhanced Services, LCS and other services submissionsPayment reimbursement submissions (congestion charge and PPA)Staffing rota and managementMedical Report and Non-NHS Work ManagementRecruitment, induction and training of new administrative staff and locum coverPractice statistics and feedback collection/analysing dataMaintain Practice Registers: Learning Disabilities, Palliative Care, Housebound, Child Protection, Unplanned Admissions, Carers etc. (work and delegate alongside other administrators)Assistant to Practice ManagerKPI's and Target FrameworkTo read and be aware of all the Enhanced Services, Locally Commissioned Services, QOF, BMA Contracts, KPI's, Medicines Management and additional Services.To be updated with specifications on an annual and ad hoc basis of all requirements.To plan and implement processes to achieve targets.To work alongside Partners, GPs, Nurses and administrative staff to achieve targets.Submissions of all target and audit-based work as per specifications and contracts.PlanningTo liaise with Clinical Partners, Managing Partner and Site/Practice Manager in setting strategic planning targets and share joint responsibility with them for achievement of these targets.To undertake tasks towards the agreed aims and be wholly responsible for them.Team and Personnel ManagementTo plan and co-ordinate the recruitment, induction and training of new administrative staff.To assist in planning and recruitment of locum cover.To assist in the preparation of a work rota for the doctors and arrange locum cover when necessary.To be responsible for the organisation of the reception staff rota, ensuring adequate cover during periods of staff sickness or leave.To identify and meet the team members' training and development needs.To monitor staff sickness and absence and oversee the leave rota.To ensure that all Practice staff are aware of the need for confidentiality, both of patient and Practice information.PatientsTo be aware of patients' needs and work towards Practice innovation to meet those needs.To be responsible for the collection and collation of data and feedback about patients' needs and satisfaction.To liaise with patient and community representatives.QualityTo be accountable with the other team members for setting standards of quality and service provision and monitoring their achievement.To promote ideals of quality and achievement of standards amongst all team members.To co-ordinate all audits within the practice.FinanceTo work alongside the Site/Practice Manager for the setting up of new, and maintenance of existing, systems to maximise all Practice income.Where required by the Central Finance Team, to monitor and check the accuracy of the Enhanced Services, Contractual Requirements and other PMS claims and ensure that all claims are submitted on a monthly and quarterly basis.To ensure PPA reimbursement forms are completed and submitted on a monthly basis.Supervise and liaise with Site/Practice Manager for the purchasing of all equipment, drugs, supplies and stationery and ensure best value is obtained, where central ordering is not applicable.Information Technology and ComputingThe Deputy Site Manager will be IT Lead on all EMIS templates, searches, protocols and concepts updates. Ensure IT hardware and software is well maintained where appropriate, liaising directly with Systems IT and GP IT teams. To also ensure all updates/upgrades go smoothly.To be Smart Card Sponsor for the practice alongside the Site/Practice Manager.To ensure that read codes are correctly administered across records throughout the practice. The DSM will work with the Site/Practice Manager to develop electronic templates to better manage read coding requirements.To utilise clinical software to perform searches, extracting and validating patient and statistical data for the preparation of reports.Practice Reception/AdministrationTo maintain and further develop systems and protocols for the smooth and efficient running of the reception, appointments and administration system.To maintain a thorough knowledge of reception and administration systems.To be prepared to undertake reception or secretarial duties in the case of absence of usual reception/administration staff due to annual leave, sickness or any other reason.LiaisonTo promote good relationships between the Practice and outside bodies such as Health Authorities, Primary Care Groups, community trusts, patient and community groups, the bank and accountant, etc.To prepare for, organise and attend practice, wider health team and management meetings and follow up decisions made.To liaise with the Managing Partner and Site/Practice Manager on all necessary matters.Personal and Professional DevelopmentTo actively seek to keep professional knowledge and skills up-to-date, including assessment of own learning needs and attendance at relevant training courses as required.Information GovernanceTo ensure that the Information Governance framework is adhered to.Personal information within the practice needs to be dealt with in a confidential and secure manner.To ensure all members of staff have adequate training to provide consistency to information handling.Equal OpportunitiesThe post holder will ensure that the Practice Policies and the Health Authority policies on Equal Opportunities are understood and adhered to.Health and SafetyBe aware of your responsibility under the Health and Safety at Work Act 1974 and ensure that agreed safety procedures are carried out in order to maintain a safe environment for employees, patients and visitors.Other DutiesTo undertake such other duties as may reasonably be required.To be flexible in approach, recognising the needs of a developing practice.Assistant to Practice Manager.NB: This job description may change in the light of developments within the Practice, national policies or personnel factors and will then be subject to amendment in consultation with the post-holder. Job description Job responsibilitiesJOB DESCRIPTIONTITLE:Deputy Site ManagerACCOUNTABLE TO: The Practice Partners, MHP-Site/Practice ManagerMANAGES: The administrative staff of the practiceLIAISES WITHThe patients of the PracticeAll members of the Practice staff teamOther professional staff working in or with the practiceCommunity Trust staff, particularly the members of the Primary Care TeamStaff of the local Health Authority and Primary Care GroupThe Local AuthorityOther agencies connected with the practiceSuppliers of goods and servicesOVERALL OBJECTIVESTo play a pivotal role in the delivery of high quality primary health care.To provide and support the Site/Practice Manager in management resources for the achievement of the team's goals.To report to and support the Site/Practice Manager in the provision of high quality patient services within a safe, efficient working environment by providing effective support to clinicians and the administrative team.The Deputy Site Manager will also work closely with the Site/Practice Manager to develop the financial/patient care performance of the practice via QOF, LCS and Enhanced Services.The Deputy Site Manager will lead the daily management of the practice and will ensure staff rotas are adequate and well planned to meet the practice's needs.The Deputy Site Manager will address issues as they arise to keep all services running smoothly. To achieve this, the Deputy Site Manager will manage, train and develop the administrative team and liaise with clinical team members throughout the day to enable clear communication and team working across the site.KEY RESPONSIBILITIES AND DUTIESMain ResponsibilitiesThe Deputy Site Manager will analyse performance and follow protocols for each of the targets listed below. This will typically include liaison with the Site/Practice Manager and relevant clinical staff.The Deputy Site Manager's areas of responsibility include:Quality and Outcomes Framework (QOF)ALL Enhanced Services and Locally Commissioned Services (LCS)Contractual Requirement (alongside Site/Practice Manager)Medicines ManagementChildhood immunisationsOther immunisations (Contractual Additional Service)Influenza vaccinationsRegistrations (alongside Reception Lead)EMIS Workflow ManagementTraining and development of administrative staffIT LeadEnhanced Services, LCS and other services submissionsPayment reimbursement submissions (congestion charge and PPA)Staffing rota and managementMedical Report and Non-NHS Work ManagementRecruitment, induction and training of new administrative staff and locum coverPractice statistics and feedback collection/analysing dataMaintain Practice Registers: Learning Disabilities, Palliative Care, Housebound, Child Protection, Unplanned Admissions, Carers etc. (work and delegate alongside other administrators)Assistant to Practice ManagerKPI's and Target FrameworkTo read and be aware of all the Enhanced Services, Locally Commissioned Services, QOF, BMA Contracts, KPI's, Medicines Management and additional Services.To be updated with specifications on an annual and ad hoc basis of all requirements.To plan and implement processes to achieve targets.To work alongside Partners, GPs, Nurses and administrative staff to achieve targets.Submissions of all target and audit-based work as per specifications and contracts.PlanningTo liaise with Clinical Partners, Managing Partner and Site/Practice Manager in setting strategic planning targets and share joint responsibility with them for achievement of these targets.To undertake tasks towards the agreed aims and be wholly responsible for them.Team and Personnel ManagementTo plan and co-ordinate the recruitment, induction and training of new administrative staff.To assist in planning and recruitment of locum cover.To assist in the preparation of a work rota for the doctors and arrange locum cover when necessary.To be responsible for the organisation of the reception staff rota, ensuring adequate cover during periods of staff sickness or leave.To identify and meet the team members' training and development needs.To monitor staff sickness and absence and oversee the leave rota.To ensure that all Practice staff are aware of the need for confidentiality, both of patient and Practice information.PatientsTo be aware of patients' needs and work towards Practice innovation to meet those needs.To be responsible for the collection and collation of data and feedback about patients' needs and satisfaction.To liaise with patient and community representatives.QualityTo be accountable with the other team members for setting standards of quality and service provision and monitoring their achievement.To promote ideals of quality and achievement of standards amongst all team members.To co-ordinate all audits within the practice.FinanceTo work alongside the Site/Practice Manager for the setting up of new, and maintenance of existing, systems to maximise all Practice income.Where required by the Central Finance Team, to monitor and check the accuracy of the Enhanced Services, Contractual Requirements and other PMS claims and ensure that all claims are submitted on a monthly and quarterly basis.To ensure PPA reimbursement forms are completed and submitted on a monthly basis.Supervise and liaise with Site/Practice Manager for the purchasing of all equipment, drugs, supplies and stationery and ensure best value is obtained, where central ordering is not applicable.Information Technology and ComputingThe Deputy Site Manager will be IT Lead on all EMIS templates, searches, protocols and concepts updates. Ensure IT hardware and software is well maintained where appropriate, liaising directly with Systems IT and GP IT teams. To also ensure all updates/upgrades go smoothly.To be Smart Card Sponsor for the practice alongside the Site/Practice Manager.To ensure that read codes are correctly administered across records throughout the practice. The DSM will work with the Site/Practice Manager to develop electronic templates to better manage read coding requirements.To utilise clinical software to perform searches, extracting and validating patient and statistical data for the preparation of reports.Practice Reception/AdministrationTo maintain and further develop systems and protocols for the smooth and efficient running of the reception, appointments and administration system.To maintain a thorough knowledge of reception and administration systems.To be prepared to undertake reception or secretarial duties in the case of absence of usual reception/administration staff due to annual leave, sickness or any other reason.LiaisonTo promote good relationships between the Practice and outside bodies such as Health Authorities, Primary Care Groups, community trusts, patient and community groups, the bank and accountant, etc.To prepare for, organise and attend practice, wider health team and management meetings and follow up decisions made.To liaise with the Managing Partner and Site/Practice Manager on all necessary matters.Personal and Professional DevelopmentTo actively seek to keep professional knowledge and skills up-to-date, including assessment of own learning needs and attendance at relevant training courses as required.Information GovernanceTo ensure that the Information Governance framework is adhered to.Personal information within the practice needs to be dealt with in a confidential and secure manner.To ensure all members of staff have adequate training to provide consistency to information handling.Equal OpportunitiesThe post holder will ensure that the Practice Policies and the Health Authority policies on Equal Opportunities are understood and adhered to.Health and SafetyBe aware of your responsibility under the Health and Safety at Work Act 1974 and ensure that agreed safety procedures are carried out in order to maintain a safe environment for employees, patients and visitors.Other DutiesTo undertake such other duties as may reasonably be required.To be flexible in approach, recognising the needs of a developing practice.Assistant to Practice Manager.NB: This job description may change in the light of developments within the Practice, national policies or personnel factors and will then be subject to amendment in consultation with the post-holder.Person Specification Experience EssentialExperience of working in a GP practice, primary care or NHS healthcare setting.Experience of supervising or managing an administrative or reception team.Experience of staff rota planning and day-to-day operational management.Experience of using clinical systems such as EMIS Web.Experience of working with QOF, Enhanced Services and contractual targets.Experience of handling confidential information in accordance with GDPR and Information Governance requirements.Experience of working in a busy, fast-paced environment and managing competing priorities.DesirableExperience of supporting recruitment, induction and training of staff.Experience of analysing practice performance data and producing reports.Experience of coordinating audits and quality improvement initiatives.Experience of managing non-NHS work, medical reports and reimbursement claims.Experience of deputising for a Practice or Site Manager. Qualifications EssentialEducated to GCSE level or equivalent, including English and Mathematics (Grade C/4 or above).Evidence of continuing professional development.Good standard of written and spoken English.DesirableManagement or leadership qualification (e.g. ILM, CMI or equivalent).Qualification in Business Administration or Practice Management.Training or certification relevant to primary care management or NHS services.EMIS Web training or relevant system training.Information Governance and Data Security Awareness training.Leadership or people management training. Person Specification Experience EssentialExperience of working in a GP practice, primary care or NHS healthcare setting.Experience of supervising or managing an administrative or reception team.Experience of staff rota planning and day-to-day operational management.Experience of using clinical systems such as EMIS Web.Experience of working with QOF, Enhanced Services and contractual targets.Experience of handling confidential information in accordance with GDPR and Information Governance requirements.Experience of working in a busy, fast-paced environment and managing competing priorities.DesirableExperience of supporting recruitment, induction and training of staff.Experience of analysing practice performance data and producing reports.Experience of coordinating audits and quality improvement initiatives.Experience of managing non-NHS work, medical reports and reimbursement claims.Experience of deputising for a Practice or Site Manager. Qualifications EssentialEducated to GCSE level or equivalent, including English and Mathematics (Grade C/4 or above).Evidence of continuing professional development.Good standard of written and spoken English.DesirableManagement or leadership qualification (e.g. ILM, CMI or equivalent).Qualification in Business Administration or Practice Management.Training or certification relevant to primary care management or NHS services.EMIS Web training or relevant system training.Information Governance and Data Security Awareness training.Leadership or people management training.Employer detailsEmployer nameMedicus Health PartnersAddressMedicus Health PartnersMHP Alma Healthcare Centre1 Woodall RoadEnfieldEN3 4GSUnited KingdomEmployer's websiteEmployer detailsEmployer nameMedicus Health PartnersAddressMedicus Health PartnersMHP Alma Healthcare Centre1 Woodall RoadEnfieldEN3 4GSUnited KingdomEmployer's website

Birchrose Associates is proud to be representing a leading international law firm based in Liverpool Street, City of London, which is seeking a Team Leader / Executive Assistant to join its team. \n \n The Firm \n Our client is a leading international law firm with an excellent reputation and an ambitious strategy for continued growth. The firm offers a supportive working environment, with a strong focus on its people, client service and continued development. \n The Opportunity \n This is a dual role, combining team leadership responsibilities with hands-on Executive Assistant support to Partners and senior stakeholders within the Real Estate & Projects team. The successful candidate will be proactive, highly organised and confident working in a fast-paced environment. Duties will include: \n\n • Manage and support a team of Executive Assistants and Administrative Assistants, creating a positive and supportive team environment\n, • Manage performance reviews, provide feedback, identify training needs and support the development of team members\n, • Oversee workloads and fee earner/EA allocations, ensuring the team is appropriately resourced and adequate cover is maintained\n, • Manage team rotas, holidays, sickness and other absences, working closely with Partners and HR where required\n, • Act as a key point of contact for Business Services teams and assist with recruitment, onboarding, inductions and leaver processes\n, • Support the implementation and use of new technology and systems across the team\n, • Provide Executive Assistant support to Partners and fee earners as required\n, • Support projects and change initiatives, including testing new processes and providing feedback to senior management\n\n This Team Leader / Executive Assistant position is a full-time, permanent role, working Monday - Friday 9.30am - 5.30pm \n Requirements \n\n • Previous Legal PA/EA experience within a law firm is essential\n, • Proven line management and performance management experience is required\n, • Excellent organisational, time management and prioritisation skills\n, • Strong communication, influencing and negotiation skills\n\n Vacancy Highlights \n\n • Hybrid working\n, • Competitive salary and benefits package\n, • Private medical and dental care for you and your family\n, • Flexible benefits including gym discounts and retail vouchers\n, • Tech, cycle and electric car schemes\n\n To be considered for this Team Leader / Executive Assistant opportunity, please contact Birchrose Associates for a confidential discussion. \n Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. \n We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. \n PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet the complex needs of our clients in a fast-paced and dynamic legal landscape. King & Spalding is seeking an exceptional Legal Practice Assistant to join the LPA team in the London office. This is a high-quality legal support role providing proactive administrative, organisational and practice support to partners, associates and wider practice groups in a fast-paced international law firm environment. The role requires consistently excellent standards, sound judgment, strong ownership and a highly polished approach to client service. The successful candidate will be organised, discreet, responsive and able to manage competing priorities while maintaining accuracy, confidentiality and professionalism at all times.KEY RESPONSIBILITIES: Provide proactive day-to-day administrative, organisational and practice support to partners, associates and other fee earners. Manage complex diaries, meetings, calls, deadlines and reminders, anticipating requirements and following up as needed. Coordinate meetings across multiple time zones, including with US and international offices, arranging attendance, dial-in details and related logistics. Arrange domestic and international travel, accommodation, itineraries, meeting rooms, catering and related arrangements. Prepare, format, proofread and amend legal documents, correspondence, presentations, reports and other materials using firm templates, Litera and house style to ensure work is accurate, consistent and professionally presented. Support legal document and matter-related tasks, including mark-ups, red-lining, comparisons, PDF conversion, bundling, indexing, and electronic filing, coordinating with the Atlanta Resource Centre where appropriate. Liaise professionally with clients, counsel, courts, external advisors, vendors and internal stakeholders, handling calls, emails and queries in a timely, polished and client-focused manner. Maintain the highest standards of discretion, integrity and honesty when handling confidential client, matter, personnel or business information. Assist with opening, maintaining and closing client and matter files in accordance with firm procedures, including conflict checks, engagement letters, client onboarding and matter maintenance where relevant. Maintain electronic and physical files, ensuring correspondence, documents and matter materials are filed accurately and promptly. Assist with time-entry reminders, corrections and follow-up where required, ensuring relevant deadlines and processes are met. Support business development activity, including pitches, client presentations, directory submissions, events and practice group initiatives. Coordinate with business services teams, including the Atlanta Resource Centre, finance, marketing, IT, HR, reception and office services, to deliver efficient and high-quality support. Work collaboratively with other Legal Practice Assistants, junior LPAs and team assistants, providing cover and stepping in on an ad hoc basis to support peers and the wider team during busy periods. Manage workload effectively, prioritise competing demands, uphold high professional standards within the team and escalate capacity issues or conflicting deadlines appropriately. Use relevant firm systems accurately, including document management, time recording, expenses, finance and workflow systems. Follow firm policies and procedures relating to confidentiality, data protection, information security, file management, billing and client service. Perform other related administrative tasks as required and assigned. Demonstrate consistent professional behaviour aligned with operating in an SRA regulated environment, ensuring adherence to SRA regulations and standards, and upholding high levels of integrity, confidentiality and compliance in all activities. PERSON SPECIFICATION: We are seeking a professional, proactive and highly capable Legal Practice Assistant with strong organisational skills and the ability to provide exceptional support in a demanding, fast-paced law firm environment. The successful candidate will be calm under pressure, client-focused, discreet and reliable, with the confidence to support senior stakeholders, take ownership of work, act with complete integrity and contribute positively to a high-performing team. SPECIFIC SKILLS REQUIRED: Previous legal administrative support experience within a law firm or professional services environment is essential. Strong organisational skills with the ability to manage multiple deadlines, competing priorities and changing demands. Excellent attention to detail and accuracy, with the ability to produce consistently high-quality work to exacting standards. Professional, calm and client-focused communication style, both written and verbal. Ability to prioritise effectively, use initiative, anticipate needs and work proactively with minimal supervision. Confidence supporting partners, associates and senior stakeholders in a demanding environment. Strong teamwork, flexibility and willingness to provide cover or support to colleagues where required. Absolute discretion, sound judgment, reliability and integrity when handling confidential or sensitive information. Resilience and ability to work at pace while maintaining professionalism and accuracy. Strong technical skills, particularly in Microsoft Word, Outlook, Excel, PowerPoint, document management systems and time recording systems. Experience using Litera and applying firm house styles is desirable. The Firm offers a generous total compensation package with annual bonus in recognition of individual merit-based performance. Eligible employees may participate in King & Spalding’s comprehensive benefit program, including private medical insurance with Bupa, life assurance (4x salary), critical illness insurance (2x salary) and income protection insurance, 7% firm pension contribution, gym membership/wellness allowance contribution, Employee Assistance Programme, season ticket loan, cycle to work scheme and 25 days annual holiday.King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other status protected by applicable law.We are proud of our remarkably cohesive culture, which now encompasses more than 2,500 lawyers and business professionals worldwide. We seek to attract and develop the very best talent to work with us.SummaryLocation: London, United KingdomType: Full time

Bid Assistant | London \n An award-winning, employee-owned fire engineering practice is looking for a Bid Assistant to join its London team. \n Working closely with the Bids Co-ordinator, Practice Director, Project Managers and wider Bid Team, the successful Bid Assistant will support projects from initial enquiry through to bid submission and handover. \n As Bid Assistant, you will play an important role in coordinating tender activity, reviewing bid documentation, supporting submissions and ensuring all materials are accurate, compliant and presented to a high standard. \n Bid Assistant/ Role and Responsibilities \n You will support the Bids Co-ordinator and wider team across a varied range of responsibilities, including: \n\n • Reviewing bid and tender documentation to identify requirements, deadlines and potential issues\n, • Supporting bids from initial expression of interest through to final submission and project handover\n, • Reviewing technical input against bid criteria and identifying any gaps\n, • Collating submission documents and checking accuracy, spelling and grammar\n, • Ensuring submissions are well written, compliant and aligned with company messaging\n, • Participating in bid kick-off meetings and capturing key themes, team members, case studies and deadlines\n, • Monitoring the general enquiries mailbox and distributing bid requests\n, • Liaising with clients to obtain outstanding information\n, • Supporting weekly Bid Team meetings\n, • Completing supplier and sub-consultant forms and maintaining accurate internal records\n, • Assisting with external and internal marketing materials\n, • Producing client presentation materials\n, • Capturing model answers and refined project descriptions for future submissions\n, • Liaising with senior stakeholders and Finance regarding tender and accreditation portal invoices\n, • Reviewing fee consistency across submission documents\n, • Supporting ad-hoc reporting for the Business Support Team and Directors\n\n Bid Assistant Profile \n You will have a minimum of one year's experience in bid coordination or within an administrative team, along with: \n\n • Excellent written and verbal English\n, • Strong copywriting and copy-editing skills\n, • Excellent attention to detail\n, • Strong organisational and prioritisation skills\n, • Experience managing multiple tasks and tight deadlines\n, • Confident interpersonal and communication skills\n, • Competency across Microsoft Office and Outlook\n, • A collaborative, professional and proactive approach\n\n Experience within marketing, business development or bid coordination would be advantageous, as would previous experience within an engineering, architecture or consultancy environment. \n Experience using databases and strong general IT skills would also be beneficial. \n What's in it for you? \n Salary: £25,00 -£29,000 \n\n • Flexible and hybrid working\n, • 28 days' holiday plus an additional day off for your birthday\n, • Company pension scheme\n, • Private medical insurance\n, • Life insurance\n, • Healthcare cash plan\n, • Early finish on the last Friday of every month\n, • Social budget for team activities\n, • Additional paid leave for charitable work\n, • Staff discount club\n, • Learning and development opportunities\n\n If you're looking to build your career within bids and join a collaborative, employee-owned consultancy with excellent opportunities for development, apply today. \n Reference: 22746

Facilities Administrative Assistant \n Our client, a prestigious UK Law Firm are seeking a new Facilities Administrative Assistant to join their team on a permanent basis, they will play a key role in supporting the day-to-day operations of the London office. \n What’s On Offer: \n\n • Competitive salary\n, • Employee benefits inc. 25 days annual leave, medical insurance, regular team event\n\n Facilities Administrative Assistant– What You’ll Be Doing: \n\n • Respond, action, and monitor all Facilities Helpdesk enquiries (email, Teams messages & calls) and assign tasks to the relevant departments.\n, • Setting up furniture and equipment configurations of all client meeting rooms and events.\n, • The main contact for London staff regarding faults, failures, spills leaks etc and co-ordinate the right resources to fix and resolve issues.\n, • Drafting and completion of Facilities Helpdesk email communications.\n, • Daily communication with on-site M&E engineer & other sub-contractors.\n, • Ordering of office supplies and Iiaising with associated suppliers.\n, • Conduct daily status, cleanliness and supply checks of facilities areas and ensuring daily floor walks are completed.\n, • Assist the Facilities Helpdesk and Accounts Manager with internal office moves and associated communications.\n, • Processing invoices, creating PO’s and credit card expenses using the firm’s account management software.\n\n Facilities Administrative Assistant – What We’re Looking For: \n\n • Facilities experience in a law firm or professional services environment\n, • Experience coordinating and preparing meeting rooms for events and functions\n, • Good knowledge of Microsoft Office (Word and Excel)\n

We are seeking a highly organised, proactive and professional Executive Assistant to provide dedicated 1:1 support to the CEO of a boutique Property Investment group based in London's West End. \n \n This is a pivotal role, focused on ensuring the CEO's day-to-day activities run seamlessly through effective diary management, organisation and administrative support. \n \n Benefits include Private Medical Insurance, Life Assurance, Income Protection, Pension Contributions and a generous holiday allowance. This is a fully office-based position, Monday to Friday, 9:00am–5:30pm. \n \n Key Responsibilities \n\n • Provide comprehensive 1:1 executive support to the CEO\n, • Manage a busy and ever-changing diary, scheduling meetings and coordinating all related logistics\n, • Arrange complex UK and international travel, including flights, accommodation, transport and visa requirements\n, • Prepare presentations, reports, research and briefing documents to support business meetings\n, • Manage and prioritise the CEO's inbox\n, • Process and reconcile expenses, ensuring accuracy and timely submission\n, • Coordinate internal events and team socials\n, • Provide occasional administrative support to the Finance Director\n, • Assist with HR administration and support the implementation of company policies and procedures\n\n \n Skills & Experience Required \n\n • Previous experience as an Executive Assistant or Personal Assistant providing support to a CEO or other senior executive within a corporate environment\n, • Exceptional organisational and time management skills, with the ability to manage multiple priorities\n, • Strong written and verbal communication skills\n, • Confident using Microsoft 365 (including Outlook, Word, Excel and PowerPoint), Microsoft Teams and CRM systems such as Salesforce\n, • A proactive, adaptable approach with excellent attention to detail\n\n \n This is an excellent opportunity for an Executive Assistant to become part of a close-knit team. If you have the relevant experience required, we would love to hear from you today. \n \n Fame Recruitment is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. \n \n Due to high volumes of applications, we are unable to respond individually however, if you have not heard from a consultant within 24 hours then your application has been unsuccessful.

JOB INFORMATION \n Job Title: Endocrinology Consultant \n Department: Endocrinology \n SHORT DESCRIPTION \n An Excellent opportunity to join as an Endocrinology Consultant for one of the most prestigious and top-tier leading Hospital in Riyadh, Saudi Arabia. \n JOB SUMMARY \n As a consultant specializing in endocrinology at our prestigious hospital in Saudi Arabia, you will lead our endocrine services, providing expert guidance in the diagnosis and management of endocrine disorders. Your responsibilities will include overseeing treatment plans for patients with hormonal imbalances, leading research initiatives, collaborating with interdisciplinary teams, guiding junior medical staff, and ensuring the highest standards of care for patients with endocrine conditions. Your expertise will contribute to the advancement of endocrinology services and the reputation of our hospital as a center of excellence in endocrine care \n MAIN DUTIES AND RESPONSIBILITIES \n\n • Provides high-quality endocrinology care to patients in this area of medicine.\n, • Provide consultative service as requested.\n, • Supervise fellows, staff/assistant physicians, and residents.\n, • Actively participates in the training and teaching of residents and fellows in his area of expertise and Participates in research activities.\n, • Participates in committees and other administrative functions as needed.\n, • Performs special procedures as privileged.\n, • Follows all hospital-related policies and procedures.\n, • Performs other related duties as assigned.\n\n REQUIRED QUALIFICATIONS \n Education \n\n • Graduate from a medical school of good standing.\n, • Completion of required period of training in endocrinology\n, • US Board / FRCS -Irish, UK, Canadian, New Zealand or Australian\n, • Diploma d'Etuded Specialises (DES) / CIS French Board/\n, • Facharzt & Sub-fellowship with Experience as per Job Description\n, • post Board / Fellowship, CCT, CCST UK Certificate of\n, • Completion of Specialist Training (UK)\n, • Membership and/or Fellowship status in America and/or Europe or their equivalent and fulfilling the criteria for the consultant as required\n, • A certificate recognized by the Saudi commission is a must.\n, • Dataflow is a must.\n\n Professional Experience \n\n • Min. 3-4 years Post Board/Fellowship in endocrinology.\n, • A registered member of the Saudi Board Council\n\n Language \n\n • Proficiency in English; additional proficiency in Arabic may be beneficial.\n\n References \n\n • Positive professional references attesting to the candidate's skills and ethical conduct.\n\n

Human Resources Officer \n \n Company: Planet Education Networks (PEN Group) \n Position: Human Resources Officer \n Location: Canary Wharf, London, UK (On-site) \n Employment Type: Full-time (40 hours per week) \n Salary: £32,000-£35,000 per annum, depending on experience and qualifications \n Start Date: Immediate \n Right to Work: Full Right to Work in the UK required \n \n About Planet Education Networks (PEN Group) \n Planet Education Networks (PEN Group) is a growing international education organisation comprising several higher education institutions and education businesses across the UK and internationally. \n Our Group includes organisations such as Elizabeth School of London (ESL), Victoria College of Arts and Design (VCAD), and other education providers, delivering high-quality education, professional training and student support across multiple campuses and disciplines. \n At PEN Group, we are committed to creating an inclusive, collaborative and people-focused working environment where employees are empowered to develop, innovate and make a meaningful impact. As our organisation continues to grow, we are looking for talented individuals who share our passion for education and excellence. \n \n Purpose of the Role \n The Human Resources Officer will report to the HR Manager and provide a professional, proactive and comprehensive HR service across the organisation. \n This is a true HR Generalist role, responsible for supporting the full employee lifecycle, providing advice to managers and employees, managing employee relations cases, coordinating recruitment and onboarding activities, ensuring compliance with UK employment legislation, and supporting the continuous development of HR policies, processes and people initiatives. \n The successful candidate will work collaboratively with colleagues across Planet Education Networks (PEN Group) and its associated companies, but mainly Elizabeth School of London [ESL], providing HR support across multiple entities and helping to deliver a consistent, professional and people-focused HR service. \n \n Main Duties and Responsibilities \n\n • Support the day-to-day operations of the HR department, ensuring the effective delivery of HR services across the organisation.\n, • Manage the end-to-end recruitment process, including preparing job advertisements, shortlisting candidates, arranging interviews, conducting Right to Work and reference checks, and supporting hiring managers throughout the recruitment process.\n, • Coordinate and manage employee onboarding, induction, orientation programmes and probation reviews to ensure a positive employee experience.\n, • Act as the first point of contact for managers and employees, providing professional advice and guidance on HR policies, procedures, UK employment legislation and HR best practice.\n, • Build and maintain strong working relationships with managers and employees to promote engagement, collaboration and a positive workplace culture.\n, • Manage employee relations matters including disciplinary, grievance, capability, investigations, absence management and flexible working requests, ensuring cases are handled fairly, consistently and in accordance with company policies and employment legislation.\n, • Coach and advise line managers on employee relations matters, people management issues and HR best practice.\n, • Prepare investigation reports, case documentation, outcome letters and meeting notes for formal HR processes.\n, • Maintain accurate and up-to-date employee records, HR databases and personnel files, ensuring compliance with GDPR and data protection legislation.\n, • Prepare employment contracts, offer letters, contract amendments, confirmation of employment letters and other HR documentation.\n, • Administer payroll changes, attendance, annual leave, sickness absence and employee records, ensuring accurate and timely processing.\n, • Coordinate and support performance management activities, including probation reviews, performance improvement plans and annual appraisal cycles.\n, • Coordinate staff training, mandatory training compliance and learning and development activities, identifying development needs where appropriate.\n, • Support employee wellbeing, welfare, equality, diversity and inclusion initiatives, promoting a positive and inclusive working environment.\n, • Monitor attendance, sickness absence, lateness and workforce trends, supporting managers in implementing appropriate interventions.\n, • Manage employee lifecycle activities including promotions, contract changes, maternity, paternity and other family leave, resignations and offboarding.\n, • Produce HR reports, workforce metrics and management information to support business decisions and monitor HR trends.\n, • Assist in the review, development and implementation of HR policies, procedures and best practice to ensure legal compliance and continuous improvement.\n, • Liaise with recruitment agencies, training providers, occupational health providers, legal advisers and relevant external bodies where required.\n, • Delegate appropriate administrative tasks to HR Assistants, providing guidance and support to ensure a high standard of work.\n, • Support HR projects, audits, organisational change initiatives and continuous improvement activities.\n, • Provide HR support across Planet Education Networks (PEN) and associated companies within the Group as required.\n, • Maintain the highest level of confidentiality when dealing with employee information and sensitive HR matters.\n, • Be flexible and demonstrate initiative, undertaking any other duties appropriate to the role as reasonably requested by the HR Manager or Assistant HR Manager.\n\n \n Skills and Qualifications \n Essential \n\n • Bachelor's degree in Human Resources, Business Administration or a related discipline.\n, • CIPD Level 5 (or working towards), or equivalent professional experience.\n, • Previous experience in a generalist HR role.\n, • Strong knowledge of UK Employment Law and HR best practice.\n, • Experience managing employee relations cases.\n, • Experience supporting end-to-end recruitment and onboarding.\n, • Excellent written and verbal communication skills.\n, • Excellent interpersonal and stakeholder management skills.\n, • Strong organisational skills with the ability to manage multiple priorities and meet deadlines.\n, • High level of discretion and ability to handle confidential information.\n, • Proficient in Microsoft Office and HR systems.\n, • Strong problem-solving and decision-making skills.\n\n Desirable \n\n • CIPD Level 7 (or working towards), or equivalent professional experience.\n, • Previous experience working within Higher Education.\n, • Experience supporting payroll administration.\n, • Experience producing HR reports and workforce metrics.\n, • Experience coaching and advising line managers.\n\n \n Other Information \n The Human Resources Officer will also be expected to demonstrate their commitment: \n\n • To Planet Education Networks (PEN Group)'s social, economic and environmental responsibilities and actively contribute towards the organisation's Environmental Policy.\n, • To maintaining the highest standards of Health & Safety, ensuring a safe and secure environment for employees, students and visitors.\n, • To promoting equality, diversity and inclusion in all aspects of their work.\n\n \n \n Benefits \n\n • Annual leave (7.2 weeks)\n, • Workplace pension scheme\n, • Company Sick Pay\n, • Statutory maternity and paternity pay\n, • Employee Assistance Programme (HA Wisdom Wellbeing)\n, • Virtual GP access (Livi)\n, • 'Speak Up Service' – confidential support service to report workplace concerns\n, • Specialist physical and mental wellbeing support services with 24/7 confidential counselling (Wisdom)\n, • Specialist menopause support, including online CBT (Wisdom)\n, • Financial, legal and medical advice services (Wisdom)\n, • Life & Leadership coaching (Wisdom)\n, • Financial coaching (MUNNY)\n, • Discounts and perks, offering savings on shopping, activities and more (Bright Exchange)\n, • Career development and progression opportunities\n, • Training and self-development opportunities\n\n

Birchrose Associates is proud to be representing an award-winning international law firm based in Liverpool Street, City of London, which is seeking an Executive Assistant Team Leader to join its highly regarded team. \n \n The Firm \n Our client, an award-winning and highly regarded international law firm with an excellent reputation in the City of London, is looking for an experienced Executive Assistant Team Leader to join its highly regarded legal support function. \n \n The Opportunity \n The ideal candidate will be an experienced and highly capable legal support professional, delivering first-class, client-focused Executive Assistant support to multiple Partners and senior stakeholders, while also taking on a leadership and management role within the wider EA function. Duties to include: \n \n\n • Provide professional, client-focused Executive Assistant support to Partners and senior stakeholders\n, • Lead, motivate and develop the EA team, creating a positive and supportive team environment\n, • Manage performance reviews, provide feedback, identify training needs and support the ongoing development of team capability\n, • Oversee the allocation and distribution of workloads across the EA team, ensuring resources are appropriately managed\n, • Act as a key point of contact for Partners, fee earners and Business Services teams\n, • Support recruitment, onboarding, induction and integration of new team members, including arranging appropriate training, buddies and mentors\n, • Manage team meetings, rotas, holidays, sickness and other absences, working closely with Partners and HR where required\n, • Ensure firm policies and procedures are followed while identifying opportunities for improvement and increased efficiency\n, • Support projects and initiatives across the Legal Administrative Support function, including testing new processes and providing feedback\n, • Assist the Head of Legal Administrative Services where appropriate and act as a key point of contact for wider support departments\n\n \n This Executive Assistant Team Leader position is a full-time, permanent role, working Monday to Friday 9:30am to 5:30pm. \n \n Requirements \n\n • Previous experience in a leadership role within a law firm (essential)\n, • Experience supporting multiple Partners within a fast-paced legal environment (essential)\n, • Strong diary, travel, inbox and billing experience (essential)\n, • Previous experience leading a team of EAs (desirable)\n\n \n Vacancy Highlights \n\n • Highly competitive salary\n, • Hybrid Working\n, • Award-winning international law firm\n, • The firm offers a comprehensive benefits package, including private medical care\n\n \n To be considered for this Executive Assistant Team Leader opportunity please contact Birchrose Associates for a confidential discussion.

We are seeking an experienced and organised Executive Assistant to support multiple Partners for a growing firm. This is a contract role covering Maternity leave & based in the Fitzrovia area requiring someone adept at managing complex schedules of Partners as well as covering varied administrative duties. It is anticipated that this role will start in early September to allow a handover period. Client Details The organisation is a growing Private Equity firm. This role will support multiple Partners as well as looking after the wider organisation of the office. This role will be office based. Description Executive Assistant responsibilities: Provide comprehensive administrative support to 3-4 Partners and ad hoc to wider team. This includes diary management, organising meetings and global travel coordination. Act as the first point of contact for internal and external communications, ensuring professionalism at all times. Coordinate meetings, including scheduling and agenda preparation. Manage end-to-end global travel including detailed itineraries and coordination with external travel provider. Coordinate high-volume internal and external meetings, including investor and fundraising interactions. Manage monthly expense reconciliation process. Collaborate effectively with other departments across different offices and timezones to ensure seamless operations. Support investor roadshows. Oversee day-to-day office operations and act as primary contact for facilities, suppliers, and building management. Ensure meeting rooms and office environment are consistently well-presented for internal and external stakeholders. Coordinate office services including catering, supplies, maintenance, and couriers. Profile We are looking for somebody with Proven experience in a similar role within Private Equity or Investment. Previous experience supporting multiple senior members of staff. Strong organisational and multitasking skills with a keen eye for detail. Proficiency in Microsoft Office Suite. Excellent written and verbal communication skills. Ability to work independently and manage competing priorities effectively. A proactive and resourceful approach to problem-solving. Job Offer Competitive salary. Comprehensive benefits package inc private medical and bonus. Opportunity to work in London's buzzing West End. Structured and professional work environment within Private Equity. Office based role with occasional flexibility to work from home.If you are a skilled Executive Assistant looking for a new challenge in London, and available to start a new role in September, apply now to take the next step in your career within the financial services industry

Netflix is one of the world's leading entertainment services, with over 300 million paid memberships in over 190 countries enjoying TV series, films and games across a wide variety of genres and languages. Members can play, pause and resume watching as much as they want, anytime, anywhere, and can change their plans at any time.It’s a great time to join our team and as Netflix grows globally and in the UK, we continue to look for the best and brightest talent to scale with our growth. Visit our culture memo and long-term view to learn more.We are seeking a Tax Analyst, Production Tax - UK to support the day-to-day tax operations of, and provide tax planning and structuring support for, Netflix’s growing studio production business in London. The ideal candidate will join our UK based production tax team and have excellent organisational and collaborative communication skills. They will also possess a strong attention to detail and a hands-on mentality.This role is positioned for growth as our business grows - by joining us, you will become a well-rounded tax professional with a deep understanding of the industry. Responsibilities:Research and develop a thorough understanding of UK and international film and television production incentives (e.g., the Audio Visual Expenditure Credit in the UK);Work in conjunction with the UK production tax team to assist both UK-based productions and inbound productions with all aspects of evaluating and applying for UK production incentives on our features, series, documentaries and animated productions, including preparation of incentive applications, gathering various documents required through application/audit phases, review of budgeted incentives, and updating of the incentives tracking system;Work in conjunction with the UK production tax team to provide support and advice to production finance and physical production teams on all UK tax matters impacting production, including corporate taxes, VAT, PAYE, NIC and obligations arising under the off payroll worker rules and the Foreign Entertainers Unit (FEU);Collaborate and assist across all of production tax with evaluating and obtaining (available global production incentives, including providing support throughout the budgeting, application, audit, and monetisation phases;Coordinate with external tax advisors and internal tax compliance and financial reporting teams to perform a first review of UK statutory accounts and corporation tax computations and returns and ensure UK incentive administrative compliance;Directly support the Production Tax Senior Analysts on their work with physical production, production finance, treasury, legal and business affairs across all production verticals on various business, tax and incentive planning matters;Liaise with the content accounting team on the financial reporting of the incentives; Work with the UK production tax team to monitor and analyse existing and proposed tax legislation, and inform our business partners in a clear and concise way;Research complex tax issues impacting our productions and the rest of the Netflix UK business, and prepare technical documentation;Provide tax input on projects outside productions, new business initiatives and ad hoc tax queries. Candidate Profile:Chartered Accountancy or tax qualificationIndividuals who have recently qualified and are working towards the level of senior/assistant manager in an accountancy practice or studio are likely to be well suited to this unique challenge. Recommended 3 to 4 years of UK tax consulting or industry experience. Experience in tax issues relating to studio productions is preferred, but not required.You embrace and advocate the Netflix values.Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.Job Posting Date:Job Requisition ID:JR41968Teams:Core Finance & ControllershipWork Type:OnsiteRequisition Type:Department:Core Finance & Controllership

Executive Assistant to Founding Partners West End, London | £75,000 + Bonus & Excellent Benefits | Fully Office Based The Company An exceptional opportunity has arisen with a leading global private equity firm based in beautiful offices near Marylebone. With 10 offices worldwide and a team of around 130 employees in London, this is a dynamic, entrepreneurial business that has experienced significant growth in recent years. The firm is known for its collaborative culture, ambitious outlook and commitment to rewarding high performance. Their London office is home to an established team of 25 Executive Assistants who work closely together and are highly valued across the business. The Role This is a true Executive Assistant position supporting two founding Partners. Sitting at the heart of the business, the role offers the opportunity to become a trusted partner to highly influential executives, managing competing priorities within a fast-paced and high-performing environment. Key Responsibilities • Extensive and complex diary management across multiple time zones, • Coordinating international travel arrangements and itineraries, • Managing expenses and administrative support for the Partners, • Acting as a key point of contact for senior internal and external stakeholders, • Building and maintaining relationships with executives, advisors and industry contacts, • Handling confidential and sensitive information with discretion, • Supporting the wider EA team and collaborating across the business, • Assisting with the organisation of events and team activities, • Managing occasional personal administration for the Partners The Candidate The ideal candidate will be an experienced Executive Assistant who thrives in a fast-paced, high-expectation environment. They will be proactive, adaptable and highly organised, with the confidence to build relationships at the most senior level. Previous experience supporting senior executives within private equity, investment management, financial services or another professional services environment would be advantageous. Benefits & Details • Core hours are 9-6pm, • 25 days holiday, • Discretionary bonus, • Commitment bonus after three years' service, • Private medical insurance, • Complimentary lunch once a week, • And more! This is a fantastic opportunity to join a highly regarded private equity firm offering a genuine business partnership role, exposure to senior decision-makers and the chance to be part of a collaborative and ambitious team.

Executive Assistant West End, London | £60,000–£65,000 + Bonus & Benefits | Hybrid Working (4 Days in the Office) We are partnering with a globally recognised private equity firm to appoint an Executive Assistant to support a high-performing front-office investment team. Supporting a Managing Director alongside Vice Presidents and Directors, you'll become an integral part of the team, ensuring investment professionals can focus on transactions, portfolio management and investor relationships whilst you manage the operational demands of an exceptionally busy environment. This is a role for someone who enjoys working at pace and taking ownership. You'll build trusted relationships with your stakeholders, anticipate priorities before they arise and provide the kind of seamless support that allows the team to operate efficiently, even when priorities are constantly shifting. Joining a collaborative and highly regarded Executive Assistant function, you'll work alongside experienced colleagues in an environment where professionalism, teamwork and initiative are genuinely recognised. The Role • Providing Executive Assistant support to a Managing Director, Vice Presidents and Directors within the front-office investment team., • Managing highly complex and constantly changing diaries, ensuring priorities are managed effectively across multiple stakeholders., • Coordinating extensive international and domestic travel, including multi-stop itineraries, visas and detailed logistics., • Coordinating investor meetings, portfolio company meetings, internal committees, off-sites and wider team events., • Acting as a key point of contact for internal and external stakeholders, building strong relationships across the business., • Managing expenses and providing seamless day-to-day administrative support., • Monitoring competing priorities, anticipating challenges and resolving issues before they impact the team., • Working closely with the wider Executive Assistant team to provide support and ensure continuity across the investment platform., • Supporting wider team initiatives and projects as required. About You • Previous Executive Assistant experience gained within private equity, investment management, asset management, hedge funds, investment banking or another fast-paced financial services environment., • Experience supporting senior investment professionals within a front-office environment., • Exceptional diary management and international travel coordination skills., • Highly organised with outstanding attention to detail and the ability to manage multiple competing priorities., • A confident communicator who builds credibility and strong working relationships with ease., • Proactive, adaptable and comfortable using your judgement to make decisions independently., • Someone who enjoys taking ownership and becoming an integral member of the team., • Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint. What's on Offer • £60,000–£65,000 depending on experience., • Competitive annual bonus., • Private medical insurance., • Daily lunch allowance., • Comprehensive benefits package., • Hybrid working with four days per week in the office., • Modern West End offices, conveniently located next to a mainline station., • The opportunity to join a collaborative private equity firm with excellent staff retention and long-term career prospects. Supporting a high-performing investment team, this role offers genuine variety, responsibility and the opportunity to build long-term partnerships with senior investment professionals. If you enjoy working in a fast-paced environment where no two days are the same and where Executive Assistants are recognised as an integral part of the team's success, this is an outstanding opportunity to take the next step in your career.

Accounts Technician Belfast We are delighted to be partnering with an established healthcare business to recruit an Accounts Technician for their finance team based in Belfast. This is an excellent opportunity for someone looking to develop a broad range of finance experience within a professional and fast-paced environment. You'll support the day-to-day finance function across purchase ledger, invoicing, reconciliations, credit control, insurance administration and financial data processing. The successful candidate will be joining a supportive team and will gain exposure to management accounts, month-end and year-end processes while developing their wider finance skills. This is a full-time or part-time opportunity offering excellent benefits and genuine long-term development. Key Responsibilities Process high volumes of supplier invoices accurately using Xero Upload and maintain monthly supplier invoices and financial records Complete supplier account reconciliations and investigate discrepancies Raise customer invoices and maintain accurate billing records Reconcile pathology invoices and resolve any discrepancies Assist with credit control, including following up outstanding balances and allocating payments Support insurance claims administration and reconciliation Assist with insurance collections, including excess payments and reporting Support the preparation of quarterly management accounts Assist with month-end, year-end and audit processes Maintain petty cash records and complete regular reconciliations Ensure finance data is accurate, complete and up to date Provide wider administrative and finance support as required Who We're Looking For Previous experience in a Finance Assistant, Accounts Assistant, Purchase Ledger, Finance Administrator or similar role Strong experience working with financial data and high-volume transactional processes Good understanding of invoice processing, reconciliations and finance administration Strong Excel skills and experience using accounting software; Xero experience would be advantageous Experience within healthcare, dental, medical or insurance environments would be advantageous AAT, IATI or equivalent study would be advantageous, although not essential What's On Offer Competitive salary Full-time or part-time hours available 4 weeks' holiday plus 10 statutory days (full-time basis) Opportunity to purchase up to 3 additional days' annual leave Additional annual leave accrued with length of service Complimentary dental care Discounted medical care Access to complimentary CPD Team building events If you're an experienced finance professional who enjoys working with detailed financial data and is looking to develop your career within an established healthcare environment, get in touch with Diarmuid for a confidential discussion. TPBN1_NI

Executive Assistant, Temporary, Higher Education, London, £21.90 per hour plus holiday pay Highly interesting Higher Education provider in the Medical World with a global reputation needs capable Executive Assistant on a temporary basis to join the Executive Office. You will be experienced in executive support with the ability to manage complex itineraries in multiple global locations. You will also have a good understanding of the national and global environments the Executive Office operates in. In addition to day to day responsibilities (diaries, Administration, providing administration support to enable the smooth running of strategic projects) you will efficiently manage designated elements of the Executive Office budgets. Responsibilities will include: • Providing outstanding administrative support to two members of the Executive Team and members of their senior teams, • Managing the Executives' schedules, • Complex diary management and travel logistics, • Liaising with colleagues to provide high quality briefings, horizon scanning and forward planning, • Managing correspondence, assessing priorities and escalation needs, • Drafting correspondence, • Dealing with highly confidential issues which can include human resources related issues, • Writing reports, papers, briefings, articles and other documentation and presenting these as and when required, • Undertaking research and analysis, preparing high quality data reports and briefing materials, and making recommendations to senior leaders on complex issues to enable informed and timely decisions, • Collating, summarising, analysing, interpreting and presenting internal and external data from various sources, • Making logistical arrangements for key meetings, • Collating and distributing papers, drafting minutes, following up and tracking actions, • Manage designated elements of the Executive Office budget., including forecasting, monitoring income and expenditure approving expenditure and making decisions based on best value for money for the School, • Ensuring expenses and credit card reconciliation is done on time and following policy, • Managing electronic filing systems in SharePoint to enable efficient and collaborative working, • Providing secretariat support to working groups as required, scheduling meetings and working with relevant senior colleagues to shape the agenda and drive actions according to strategic priorities, • Managing projects and events independently, working collaboratively with colleagues within and beyond the Executive Office Experience needed: • Self-motivated, innovative with a strong work ethic, • Excellent organisational and interpersonal skills - able to command the trust and confidence of a range of stakeholders, • Effective problem-solving skills and the ability to prioritise, • An interest in the Higher Education sector with a commitment to making a positive impact, • Undergraduate qualification at Higher Education level or equivalent, • Proven and extensive experience of supporting a senior executive, including organising and streamlining the workload and timetable of a busy senior professional, • Diary management and effective prioritisation techniques, • Experience of servicing committee meetings would be useful, • Agenda management and managing confidential information, • Organising complex overseas travel programmes would be a plus as would experience of managing projects, writing documents, and managing budgets If you have the skills and experience detailed above, please apply now. Due to the large number of applications that we receive, only shortlisted applicants will be contacted. Val Wade Recruitment are actively looking for applicants from underrepresented communities, and pride ourselves as an equal opportunities' employer and agency.

Finance Assistant Belfast We are delighted to be partnering with an established healthcare business to recruit a Finance Assistant for their finance team based in Belfast. This is an excellent opportunity for someone looking to develop a broad range of finance experience within a professional and fast-paced environment. You'll support the day-to-day finance function across purchase ledger, invoicing, reconciliations, credit control, insurance administration and financial data processing. The successful candidate will be joining a supportive team and will gain exposure to management accounts, month-end and year-end processes while developing their wider finance skills. This is a full-time or part-time opportunity offering excellent benefits and genuine long-term development. Key Responsibilities Process high volumes of supplier invoices accurately using Xero Upload and maintain monthly supplier invoices and financial records Complete supplier account reconciliations and investigate discrepancies Raise customer invoices and maintain accurate billing records Reconcile pathology invoices and resolve any discrepancies Assist with credit control, including following up outstanding balances and allocating payments Support insurance claims administration and reconciliation Assist with insurance collections, including excess payments and reporting Support the preparation of quarterly management accounts Assist with month-end, year-end and audit processes Maintain petty cash records and complete regular reconciliations Ensure finance data is accurate, complete and up to date Provide wider administrative and finance support as required Who We're Looking For Previous experience in a Finance Assistant, Accounts Assistant, Purchase Ledger, Finance Administrator or similar role Strong experience working with financial data and high-volume transactional processes Good understanding of invoice processing, reconciliations and finance administration Strong Excel skills and experience using accounting software; Xero experience would be advantageous Experience within healthcare, dental, medical or insurance environments would be advantageous AAT, IATI or equivalent study would be advantageous, although not essential What's On Offer Competitive salary Full-time or part-time hours available 4 weeks' holiday plus 10 statutory days (full-time basis) Opportunity to purchase up to 3 additional days' annual leave Additional annual leave accrued with length of service Complimentary dental care Discounted medical care Access to complimentary CPD Team building events If you're an experienced finance professional who enjoys working with detailed financial data and is looking to develop your career within an established healthcare environment, get in touch with Diarmuid for a confidential discussion. TPBN1_NI

Legal Administrator and Assistant Location: Kensington Salary: Up to £30,000 DOE Working Pattern: Full time office based, Monday - Friday 9am - 5pm Benefits: Annual discretionary bonus Private medical and dental insurance 25 days annual leave + 8 days BH, plus additional discretionary closure over Christmas Monthly lunches / get togethers as Ops team meet twice a year Work events yearly - Summer and Christmas parties - optional attendance Are you ready to embark on an exciting journey in the legal sector? Our client, a forward-thinking law firm located in the heart of Kensington, is on the lookout for a passionate and dynamic Legal Administrator and Assistant to join their vibrant team! About the Firm: This innovative firm is renowned for its high-quality legal advice and personalised service. With a commitment to excellence, they have assembled a team of elite lawyers who thrive on building lasting relationships with clients across various sectors. Position Overview: As a Legal Administrator and Assistant, you'll play a crucial role in ensuring the smooth running of day-to-day operations. You will provide comprehensive administrative and legal support to our talented fee earners while acting as a key point of contact for administrative queries. Your organisational skills and attention to detail will help facilitate the efficient management of client matters. Key Responsibilities: Offer general administrative support to fee earners across all departments. Serve as the first point of contact for day-to-day administrative queries from lawyers and support staff. Assist in the preparation, organisation and management of legal documents and client files. Scan, upload and accurately file incoming correspondence and legal documents onto the firm's case management system. Manage document scanning, indexing and electronic filing to ensure compliance and accuracy. Coordinate diary management, meeting arrangements and room bookings as needed. Maintain office supplies and document stock levels to support seamless operations. Support the archiving and retrieval of closed files in accordance with firm procedures. Assist with a variety of general administrative duties to contribute to the smooth running of the office. You'll also support fee earners by utilising various legal technologies and online platforms. Experience & Qualifications: Previous experience in an administrative or office support role is preferred. Excellent communication skills, both written and verbal. Strong organisational and administration skills with a knack for prioritising workloads. An eye for detail and a proactive approach to tasks. A friendly and personable demeanour with colleagues and clients. Strong IT skills, with proficiency in Microsoft Office and the ability to learn new systems quickly. Discretion in handling confidential information. Why Join Us? This is an incredible opportunity to be part of a firm that values excellence, responsiveness, and strong client relationships. If you are enthusiastic, detail-oriented, and ready to take your career to the next level, we want to hear from you! How to Apply: If you're excited about this role and believe you'd be a great fit, please submit your CV detailing your experience. Join us in creating a positive impact in the legal field! We can't wait to meet you! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

Bid Assistant | London An award-winning, employee-owned fire engineering practice is looking for a Bid Assistant to join its London team. Working closely with the Bids Co-ordinator, Practice Director, Project Managers and wider Bid Team, the successful Bid Assistant will support projects from initial enquiry through to bid submission and handover. As Bid Assistant, you will play an important role in coordinating tender activity, reviewing bid documentation, supporting submissions and ensuring all materials are accurate, compliant and presented to a high standard. Bid Assistant/ Role and Responsibilities You will support the Bids Co-ordinator and wider team across a varied range of responsibilities, including: Reviewing bid and tender documentation to identify requirements, deadlines and potential issues Supporting bids from initial expression of interest through to final submission and project handover Reviewing technical input against bid criteria and identifying any gaps Collating submission documents and checking accuracy, spelling and grammar Ensuring submissions are well written, compliant and aligned with company messaging Participating in bid kick-off meetings and capturing key themes, team members, case studies and deadlines Monitoring the general enquiries mailbox and distributing bid requests Liaising with clients to obtain outstanding information Supporting weekly Bid Team meetings Completing supplier and sub-consultant forms and maintaining accurate internal records Assisting with external and internal marketing materials Producing client presentation materials Capturing model answers and refined project descriptions for future submissions Liaising with senior stakeholders and Finance regarding tender and accreditation portal invoices Reviewing fee consistency across submission documents Supporting ad-hoc reporting for the Business Support Team and DirectorsBid Assistant Profile You will have a minimum of one year's experience in bid coordination or within an administrative team, along with: Excellent written and verbal English Strong copywriting and copy-editing skills Excellent attention to detail Strong organisational and prioritisation skills Experience managing multiple tasks and tight deadlines Confident interpersonal and communication skills Competency across Microsoft Office and Outlook A collaborative, professional and proactive approachExperience within marketing, business development or bid coordination would be advantageous, as would previous experience within an engineering, architecture or consultancy environment. Experience using databases and strong general IT skills would also be beneficial. What's in it for you? Salary: £25,00 -£29,000 Flexible and hybrid working 28 days' holiday plus an additional day off for your birthday Company pension scheme Private medical insurance Life insurance Healthcare cash plan Early finish on the last Friday of every month Social budget for team activities Additional paid leave for charitable work Staff discount club Learning and development opportunitiesIf you're looking to build your career within bids and join a collaborative, employee-owned consultancy with excellent opportunities for development, apply today. Reference: 22746

Title: Japanese Speaking - Sales Administration Assistant Salary: Up to £30,000 Location: London Job status: Permanent Working hours: 9:00-17:30 (5 days on-site) Start date: ASAP Responsibilities: • Handle customer inquiries via phone and email regarding Overseas Insurance and Healthcare Programs, and liaise with overseas branches, clients, claimants, and medical facilities., • Coordinate medical assistance services, including issuing and managing payment guarantees and arranging medical interpreters., • Process and manage insurance claims, including claim adjustments, necessary investigations, and appropriate interpretation and application of insurance policies and Healthcare Programs., • Maintain accurate records and documentation, including post logs, claim/invoice master logs, claim-related documents, filing, scanning, and data updates., • Provide general administrative and operational support and perform other duties as assigned by the Supervisor or Manager. Requirements: • Current administrative experience in Japan; travel/hospitality experience preferred., • Available for long-term employment; YMS/Student Visa holders may be considered if eligible to switch visas., • Native-level Japanese and business-level English., • Strong PC and Microsoft Office skills; advanced Excel skills preferred., • Strong multitasking skills. Please follow us on Linkedin: people-first-team-japan We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation. People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability. People First (Recruitment) Limited acts as an employment agency for permanent and fixed term contract recruitment and as an employment business for the supply of temporary workers. Please note that by applying for this job you accept our Terms of Use and Privacy Policy which can be found on our website

The Role: Salary: Competitive Base + Bonus + Excellent Benefits Location: London (hybrid working) My client is a rapidly growing international main market listed organisation offering a range of solutions to the global Financial & Professional Services sector. As part of their exciting growth plans a new opportunity now exists for an ambitious client or Executive Support Administrator / Assistant to join one of their well established and growing client services teams based in the London HQ. You would play a vital role in providing the operational and administrative backbone that keeps client engagements running smoothly. This role sits at the heart of day-to-day client service activity, supporting our Client Support Executives and Directors by ensuring engagements are well organised, records are kept up to date and meetings are effectively supported. It spans client and team administration, systems management and financial processes. This is an excellent opportunity for someone looking to build a meaningful career in professional services. You will be closely supported by our Client Support Executives, their Line Manager and the wider services team, and we actively encourage curiosity, on-the-job learning and a genuine interest in using technology to do the role well. Responsibilities: Client and engagement administration for a portfolio of client contracts and ongoing engagements, which would include client onboarding and contractual administration, supporting the scheduling of client and engagement meetings, expenses and travel coordination and producing reports. Systems and technology administration, which would include maintaining client records, data quality and compliance to standards, technology adoption support and system changes. Financial process coordination including invoicing and credit process support, time recording activities and query resolution. General team support activities, internal team collaboration and process improvement. The Person: • Experience in office support administration, ideally in a professional, legal or consultancy services led environment with client facing obligations. Diary management and travel booking experience. Good organisation skills, written and verbal communication. IT literate with good MS Office suite application experience. Adaptable, resilient, willing to learn, and committed to excellent client service. * Level 3 qualification in Business Administration, Office Administration, Secretarial Studies or a related course would be helpful, but not essential. This is a fantastic opportunity to join a prominent organisation at an exciting time with genuine opportunities for career development and progression. Alongside their compelling salary and bonus, they also offer a very generous pension contribution, private medical and the ability to 'buy and sell' holidays. The role is based from their London office, offering hybrid working with 3 days in the office once the probationary period has been completed. If you feel you have the qualities our client is seeking, please forward your CV and covering letter indicating your current package to Lee Rankin at GEM Partnership or for a discreet conversation call our Peterlee office. GEM Partnership is acting as an employment agency on this vacancy

Japanese Speaking Administration Assistant Location: Bank, London Salary: £30,000 - £35,000 Working Pattern: Hybrid (3 days office / 2 days home) Hours: Monday to Friday, 9:00am - 5:30pm Contract: Permanent, Full-Time Our client is a leading global shipping and logistics organisation is looking to recruit a Japanese speaking Administrator to join their team! The company is known for its collaborative culture, commitment to sustainability, and investment in employee development and they are looking for someone who enjoys variety, has excellent attention to detail, and thrives in a professional corporate environment. Supporting a large department, you will provide essential administrative assistance to senior stakeholders and wider business functions, ensuring the smooth day-to-day running of the office. Key Responsibilities Provide comprehensive administrative support across multiple business divisions. Coordinate UK and international travel arrangements, accommodation bookings and expense processing. Organise travel logistics for overseas visitors. Support the planning and administration of training sessions, conferences and corporate events. Manage meeting arrangements, including scheduling, room bookings, agenda preparation and minute taking. Assist with diary management for senior leaders. Provide administrative support to senior management and executive stakeholders. Organise internal meetings, team events and external functions. Maintain accurate records, databases and departmental documentation. Raise purchase orders and process supplier invoices. Create and maintain supplier records and update banking information. Book restaurants, meeting venues and event spaces. Coordinate courier services and incoming post. About You Fluent in Japanese at a business level Previous administrative experience within an office environment. Excellent written and verbal communication skills. Strong organisational skills and the ability to manage multiple priorities. High attention to detail and accuracy. Confident Microsoft Office skills. Strong interpersonal skills and the ability to work with stakeholders at all levels. What's on Offer? Salary of £30,000 - £35,000. Hybrid working model (3 days in the office). Modern offices in the heart of the City Opportunity to join a highly respected international business. Supportive and collaborative working environment. Excellent exposure to senior stakeholders and global operations. Private Medical, Life Insurance Discounted Gym, Season ticket loan If you're a highly organised administrator looking to develop your career within a prestigious international organisation, we'd love to hear from you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

We are seeking an experienced and organised Executive Assistant to support multiple Partners for a growing firm. This is a contract role covering Maternity leave & based in the Fitzrovia area requiring someone adept at managing complex schedules of Partners as well as covering varied administrative duties. It is anticipated that this role will start in early September to allow a handover period. Client Details The organisation is a growing Private Equity firm. This role will support multiple Partners as well as looking after the wider organisation of the office. This role will be office based. Description Executive Assistant responsibilities: Provide comprehensive administrative support to 3-4 Partners and ad hoc to wider team. This includes diary management, organising meetings and global travel coordination. Act as the first point of contact for internal and external communications, ensuring professionalism at all times. Coordinate meetings, including scheduling and agenda preparation. Manage end-to-end global travel including detailed itineraries and coordination with external travel provider. Coordinate high-volume internal and external meetings, including investor and fundraising interactions. Manage monthly expense reconciliation process. Collaborate effectively with other departments across different offices and timezones to ensure seamless operations. Support investor roadshows. Oversee day-to-day office operations and act as primary contact for facilities, suppliers, and building management. Ensure meeting rooms and office environment are consistently well-presented for internal and external stakeholders. Coordinate office services including catering, supplies, maintenance, and couriers. Profile We are looking for somebody with Proven experience in a similar role within Private Equity or Investment. Previous experience supporting multiple senior members of staff. Strong organisational and multitasking skills with a keen eye for detail. Proficiency in Microsoft Office Suite. Excellent written and verbal communication skills. Ability to work independently and manage competing priorities effectively. A proactive and resourceful approach to problem-solving. Job Offer Competitive salary. Comprehensive benefits package inc private medical and bonus. Opportunity to work in London's buzzing West End. Structured and professional work environment within Private Equity. Office based role with occasional flexibility to work from home.If you are a skilled Executive Assistant looking for a new challenge in London, and available to start a new role in September, apply now to take the next step in your career within the financial services industry