Executive Assistant-Rental Operations - Volume Real Estate Co - Miami

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• JW Marriott Marquis

  

  DISPATCHER

  10 days ago

  Miami

  Job Description JOB SUMMARY Answer and direct all incoming phone calls in a courteous, efficient manner to ensure ultimate guest satisfaction. Dispatch all internal and external customers Housekeeping needs to departmental staff. Produce daily assignment. Monitor and update room statuses in hotel property management system. Complete all necessary paperwork and other administrative duties. Report any service discrepancies to the appropriate manager or supervisor and resolve where possible. Report any safety or security discrepancies to the appropriate manager or supervisor. Maximize efficiency and conservation of water and chemicals by controlling load size and accurately specifying load content. Monitor the working condition and cleanliness of laundry/dry cleaning machinery and equipment. Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Follow all safety and security policies and procedures; report any maintenance problems, safety hazards, accidents, or injuries; complete safety training and certifications. Welcome and acknowledge all guests according to company standards. Support all co-workers and treat them with dignity and respect. Comply with quality assurance expectations and standards. Stand, sit, or walk for an extended period of time or for an entire work shift. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds without assistance. Perform other reasonable job duties as requested by Supervisors. JOB SPECIFIC TASKS Safety and Security • Follow Hazardous Material Management Program procedures for handling and disposing of chemicals, fertilizer, pesticides, blood borne pathogens, etc., including using Material Safety Data Sheets (MSDS)., • Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor., • Follow policies and procedures for the safe operation and storage of tools, equipment, and machines., • Use proper equipment, wear appropriate personal protective clothing (PPE), and employ correct lifting procedures, as necessary, to avoid injury., • Follow company and department safety and security policies and procedures to ensure a clean, safe, and secure environment., • Identify and correct unsafe work procedures or conditions and/or report them to management and security/safety personnel., • Complete appropriate safety training and certifications to perform work tasks. Policies and Procedures • Protect the privacy and security of guests and coworkers., • Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures., • Follow company and department policies and procedures., • Ensure uniform, nametags, and personal appearance are clean, hygienic, professional and in compliance with company policies and procedures., • Perform other reasonable job duties as requested by Supervisors. Guest Relations • Welcome and acknowledge each and every guest with a smile, eye contact, and a friendly verbal greeting, using the guest's name when possible. Working with Others • Support all co-workers and treat them with dignity and respect. Quality Assurance/Quality Improvement • Comply with quality assurance expectations and standards. Physical Tasks • Stand, sit, or walk for an extended period of time or for an entire work shift., • Reach overhead and below the knees, including bending, twisting, pulling, and stooping., • Move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds without assistance. Housekeeping Protocol • Identify stained or damaged linen and determine status for repair, rewash, discard, or review by supervisor/manager., • Select appropriate cleaning chemicals and necessary personal protective equipment for various surfaces and cleaning jobs, following OSHA regulations and corporate standards. Clean and Maintain Laundry and Supply Room • Remove debris on floors after each sorting., • Replenish laundry supplies as needed throughout the work shift. Laundry Quality Control • Maximize efficiency and conservation of water and chemicals by controlling load size and accurately specifying load content., • Monitor the working condition and cleanliness of laundry/dry cleaning machinery and equipment., • Report faulty equipment, maintenance needs, and safety hazards to manager/supervisor. CRITICAL COMPETENCIES Interpersonal Skills Team Work Diversity Relations Communications Communication Listening Personal Attributes Positive Demeanor Presentation Dependability Organization Time Management Physical Abilities Agility CANDIDATE PROFILE Education No High school diploma/No G.E.D. equivalent Related Work Experience No related work experience is required Supervisory Experience No supervisory experience is required Receipt of the job description does not imply nor create a promise of employment, nor an employment contract of any kind, and that my employment is at-will. This job description provides a general summary of the position from time to time the duties and responsibilities of this position may be amended, corrected or added to at the discretion of the Administration /Management. The hotel business functions seven days a week, 24 hours a day, all associates must realize this fact and be aware that at times it may be necessary to move associates from their accustomed shifts according to business demands. In addition, it is understood that the levels of business determine the amount of hours that are scheduled. I have read and agreed to the terms specified in this job description for the position I presently hold. A signed copy of this description will be kept in my personal record. I further understand that this job description may be revised at any time and that I will be provided with a revised copy.

• Argen Air Inc

  

  HVAC Service Operations Coordinator / Dispatcher

  9 days ago

  Miami

  Job Description Argen Air Inc. is a growing commercial HVAC company in South Florida seeking a highly organized, motivated, and dependable Service Operations Coordinator / Dispatcher to help run our day-to-day service operation. This is not simply a receptionist position. We are looking for someone who can take ownership of the office, coordinate technicians, communicate professionally with commercial customers, keep work orders moving, and eventually grow into a larger operations-management role within the company. Responsibilities • Answer incoming customer phone calls and emails, • Schedule and dispatch HVAC technicians, • Manage jobs and customer information in Housecall Pro, • Monitor ServiceChannel, Coupa, and other customer/vendor portals, • Review technician notes, photos, model numbers, serial numbers, and recommendations, • Follow up with technicians when documentation is incomplete, • Provide customers with scheduling and job-status updates, • Schedule preventive maintenance visits, • Track open and pending work orders, • Follow up on outstanding estimates, • Coordinate approved repairs and return visits, • Prepare completed jobs for invoicing, • Track parts and material orders, • Contact supply houses for pricing and availability, • Coordinate technician material pickups, • Maintain an organized daily service schedule, • Make sure every open job has a clear next action What We're Looking For We want someone who is: • Highly organized, • Fast and comfortable using computers, • Excellent on the phone, • Professional with customers, • Able to multitask in a fast-paced environment, • Detail-oriented, • Reliable and accountable, • Comfortable communicating with field technicians, • Able to solve routine problems without constant supervision, • Willing to learn, • Interested in growing with the company Preferred Experience Experience in any of the following is a plus: • HVAC service, • HVAC dispatch, • Plumbing or electrical service, • Construction, • Property management, • Facilities management, • Logistics or dispatch, • Service coordination, • Commercial customer service Experience with Housecall Pro, ServiceChannel, Coupa, QuickBooks, Microsoft Office, or Google Workspace is a plus. Bilingual English/Spanish is preferred. HVAC experience is preferred, but we are willing to train the right person who demonstrates strong organization, communication, technology skills, and the ability to take ownership. Career Growth Argen Air is growing, and we want someone who wants to grow with us. This position has the potential to develop from: Service Operations Coordinator → Senior Service Coordinator → Service / Operations Manager As the company grows, we want this individual to take on greater responsibility, authority, compensation, and leadership within the organization. What Success Looks Like You will be successful in this position when: • Technicians know where they need to be, • Customers receive timely updates, • Work orders stay organized, • Technician documentation is complete, • Preventive maintenance doesn't get missed, • Estimates are followed up, • Completed jobs move quickly toward invoicing, • Problems are handled without everything having to reach the owner If you are ambitious, organized, comfortable taking responsibility, and interested in helping build the operations side of a growing commercial HVAC company, we would like to hear from you. Apply with your resume and a brief explanation of why you believe you would be a good fit for this position. \nCompany Description Argen Air Inc. is a fast growing commercial HVAC company based in South Florida,focused on high-performance service, installations,and long term client relationships. we are building strong team of technicians who want to grow, earn Moreland be a part of something bigger.At Argen Air inc you are not just another tech- you are a part of a company that values performance,professionalism,and long term opportunity Argen Air Inc. is a fast growing commercial HVAC company based in South Florida,focused on high-performance service, installations,and long term client relationships.\r\nwe are building strong team of technicians who want to grow, earn Moreland be a part of something bigger.At Argen Air inc you are not just another tech- you are a part of a company that values performance,professionalism,and long term opportunity

• Boulevard Tire

  

  Commercial Service Manager / Dispatcher

  16 days ago

  Miami

  Job DescriptionBoulevard Tire Center - Serving Florida Since 1968 is looking for a top notch Service Manager / Dispatcher in our Miami, FL location. This is an exciting career opportunity to get on board with the best provider of quality tire products and services, while leading the industry in innovative processes. You'll have all the tools you will need to service your customers including a full line of commercial tires for trucks and farm/industrial equipment, along with a full array of commercial, passenger and light truck services. Our ideal candidate will be able to effectively and efficiently handle all service calls and drive customer service in a fast paced environment.ESSENTIAL FUNCTIONSHandle service calls and properly log them on the dispatch sheet.Handle phone sales and walk-in customers.Create a work order on all merchandise for service calls or deliveries, ensuring when merchandise pulled from the warehouse and a work order is created.OTHER DUTIESAbility and flexibility to perform other duties as assigned by Manager.Ability and flexibility to work on Saturdays.KNOWLEDGE, SKILLS AND ABILTIESConsiderable knowledge of pneumatic tools, equipment and methods used in the tire service industry and working knowledge on diagnosing and repair of vehicle systems.Skill and working knowledge in repair of brakes, suspensions, cv axles, tire balancing, oil changes, belts, hoses, starters, alternators.Strong service sales, and customer service skills.JOB REQUIREMENTSMinimum 1 year of management experiencePossess valid Florida driver's license or ability to obtain a Florida driver's licenseMust pass a background check and pre-employment drug screen We offer an excellent earning potential, benefit package including paid vacation and 401k along with opportunity for advancement. "We love homegrown talent!"Please apply directly to this websiteEOE/DFW

• SwiftX Inc.

  

  Warehouse Specialist - MIA Dispatcher

  16 days ago

  Miami

  Job Description Position Summary The Regional Line-Haul Dispatcher is responsible for daily Line-Haul Line-Haul transportation scheduling, routing, and operational coordination within the assigned region HUB. This role ensures on-time departures, delivery performance, and real-time communication between warehouse operations, carriers, and the national fleet team. The dispatcher will play a key role in balancing service quality, cost efficiency, and resource utilization across regional and national networks. Key Responsibilities • Daily Dispatch & Operations Management-, • Plan and execute daily dispatch schedules for line-haul and feeder routes within the assigned region., • Monitor driver check-in, loading, departure, and arrival status; address any in-transit issues such as delays, vehicle swaps, or accidents., • Coordinate with warehouse and operations teams to ensure smooth loading/unloading and minimize dock congestion., • Capacity Coordination & Carrier Management, • Collaborate with the Fleet Department to allocate available capacity, including primary, backup, and emergency carriers., • Track carrier performance (on-time rate, communication response, cargo handling, etc.) and provide feedback for performance evaluation and penalty/reward recommendations., • Support new carrier on boarding, contract execution, and payment documentation., • Exception Handling & Communication, • Log and handle first-level operational exceptions such as shipment delays, damages, or driver no-shows., • Escalate severe or recurring issues to the Fleet Department with detailed event reports., • Coordinate with customer service and warehouse teams to ensure timely issue resolution and client communication., • System & Data Management, • Use the company’s TMS or dispatching platform for job assignment, GPS tracking, and data entry., • Generate daily/weekly operational reports and route performance summaries., • Verify shipment and delivery data with finance for billing and payment reconciliation., • Cross-Functional Collaboration, • Maintain effective communication with the warehouse, customer service, and finance teams., • Support seasonal operations, nationwide route adjustments, and urgent dispatch tasks as directed by the Fleet Department. Shifts: 5PM-1AM Requirements Education: Bachelor degree or above, preferably in Logistics, Transportation Management, or Supply Chain. Technical Skills: • Proficiency in TMS, Excel, and GPS tracking tools., • Strong analytical and communication skills., • Familiarity with U.S. interstate routes (e.g., I-5, I-10, I-80) preferred. Personal Attributes: • Highly organized, proactive, and detail-oriented., • Able to handle high-pressure situations and shift priorities quickly., • Willing to work night or weekend shifts during peak seasons Benefits · 7 PTO days · 5 Paid Sick Leave Days · 6 Paid Holidays · 401K 100% Matching up to 2% · 50% Medical insurance, 100% Dental and Vision Insurance Pay Range: 20-25/hour for specialist Supervisor: 60K+

• Placed With Integrity

  

  Logistics Dispatcher

  2 days ago

  Miami

  Job Description We are seeking a skilled Dispatcher to join our dynamic team. You will be responsible for the duties below which contribute to the overall success of the department. Responsibilities: • Coordination and scheduling of long haul or local trucking, assigning drivers, creating and selecting most efficient routes., • Schedule and coordinate third party trucks and freight between assigned areas and cities., • Manage daily transportation operations to ensure timely and efficient freight delivery., • Communicate effectively with drivers to coordinate schedules and resolve issues that may arise., • Generate and maintain reporting, including daily dispatch reports, daily ticket management, required permits, DOT files, and fuel reports., • Knowledge working with Federal Laws and regulations., • Coordinate transportation logistics, ensuring timely delivery of freight, and maintaining efficient communication between drivers and management. Requirements: • Must have 1-2 years of previous trucking dispatch or related experience., • Fluency in English & Spanish both verbal and written required., • Microsoft Office Word and Excel preferred., • Previous experience in transportation logistics or related field. Disclaimer: • The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position., • The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change., • We are an Equal Opportunity Employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

• Veolia

  

  Dispatcher

  5 days ago

  Miami

  Job DescriptionCompany Description Veolia has acquired Clean Earth. As Clean Earth completes its integration into Veolia, recruiting and hiring for this role is being managed in partnership with the Clean Earth talent acquisition team. Veolia in North America is the top-ranked environmental company in the United States for three consecutive years, and the country’s largest private water operator and technology provider as well as hazardous waste and pollution treatment leader. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. Veolia helps commercial, industrial, healthcare, higher education and municipality customers throughout North America. Headquartered in Boston, Veolia has more than 10,000 employees working at more than 350 locations across North America. Job Description Under immediate direction, provides timely response of customer inquiries up to and including pick-ups, schedules, product orders, etc., and all other aspects of a customer’s needs. Dispatches vehicles on a pre-set route for each CSR daily in the interest of efficient customer service. • Assist Customer Service with customer requests, route changes, rescheduling for pickups/missed stops., • Provides highest level of customer service to all customers in line with Customer objectives., • Monitor and escalate CIC’s to supervisor & Assist walk-in customers, • Responsible for All Logistics/Transportation, • Understand and review daily the Atlas routing system, • Conduct daily debriefs for all drivers, • Assist with Team Member electronic issues or concerns, • Build and print routes for drivers daily, including but not limited to shipping documents, route sheets, shipping labels, • Dispatch drivers for extra, early service or missed pick-ups, • Create load sheets, • Reviews driver’s paperwork (DVIR’s, ELD Logs) and DQF files, • Review and updates routes, new customers based on daily communication, reroutes existing customers as required, • Debrief drivers in accordance with written SOP's, • Complete consolidated manifests for trailer shipments, • Ensures that routes are balanced daily, • Forwards DVIR (Vehicle Condition Report) reports to Transportation Supervisor/Manager for maintenance request, • Assists drivers with problems/issues as issues arise (during the day or at the end of the route), • Prepares reviews and stamps all manifests, • Assists Trans Supervisor/Manager as needed/directed, • Handle 3rd Party Hauler paperwork, • Track and input DOT hours/ JJ Keller., • Monitors Company policies and procedures, communicating to staff, as necessary, • Communicate performance standards and objectives, • Monitors operations and work of all CSRs, • Keeps staff informed of current problems, changes, and new developments in the department and company by conducting professional, organized, and participative meetings, • Perform any other administrative duties assigned by managementQualifications Required Qualifications: • A high school diploma or GED, • One or more years of experience as an Administrative Assistant Preferred qualifications include: • Two or more years of transportation/logistics experience, • Experience developing routes using a routing software; Descartes experience ideal, • Highly developed verbal and written communication skills in English, • Ability to work safely and carefully to prevent injury to self or others, • Knowledge of Microsoft Office suite including Excel, Word, Teams, SharePoint, Outlook, and PowerPoint, • Ability to maintain a safe and compliant workplace Additional Information Benefits: Comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, tuition reimbursement, paid volunteering and more. In addition, commencing no later than January 1, 2027, benefits package will include participation in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement. We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.

• FUTURE ALKALINE WATER CORP

  

  Operations / Administration / Executive Management

  7 days ago

  Miami

  Job Description Required / Bilingual ENGLISH- SPANICH Reports To: Owner / Board of Directors / Executive Leadership Position Type: Full-time – Executive Level Job ObjectiveThe General Manager is responsible for leading, coordinating, and overseeing all company operations, ensuring sustainable business growth in the sales and installation of water treatment systems and home remodeling services. This role is focused on driving profitability, operational efficiency, service quality, and achievement of strategic business goals. Key ResponsibilitiesOperational Leadership • Oversee all company departments, including sales, operations, installation, administration, and customer service., • Establish, implement, and monitor operational and business performance goals., • Optimize internal processes to improve efficiency, productivity, and profitability., • Ensure successful execution of water treatment installation and home remodeling projects. Sales & Business Development, • Develop and implement sales strategies for water treatment systems and remodeling services., • Analyze sales performance and identify growth opportunities., • Drive customer acquisition and retention initiatives., • Supervise sales teams and ensure achievement of targets. Project Management, • Oversee all installation and remodeling projects from start to completion., • Ensure projects are delivered on time, within scope, and within budget., • Coordinate with technicians, installers, and contractors to ensure quality execution. Financial & Administrative Oversight, • Review financial reports, budgets, and operational costs., • Monitor profitability and ensure cost efficiency., • Approve operational expenses and strategic purchases., • Collaborate with accounting and finance teams to maintain financial control. Human Resources & Team Leadership, • Lead and manage multidisciplinary teams., • Oversee hiring, training, and performance evaluation processes., • Foster a productive, professional, and results-driven work environment. Customer Service Excellence, • Ensure high levels of customer satisfaction., • Handle escalated customer issues and provide effective resolutions., • Implement improvements to enhance overall customer experience. RequirementsEducation, • Bachelor’s degree in Business Administration, Engineering, Management, or related field., • MBA or advanced management studies preferred. Experience, • 5–10+ years of experience in managerial or executive leadership roles., • Experience in sales, construction, remodeling, or technical service industries preferred., • Proven experience managing teams and business operations. Technical Skills, • Strong knowledge of operations and project management., • Financial analysis and budgeting skills., • Sales strategy development and execution., • Experience with CRM and business management software., • Microsoft Office (advanced level)., • Knowledge of installation or construction processes is a plus. Soft Skills, • Strong leadership and decision-making abilities., • Strategic and business-oriented mindset., • Excellent communication and negotiation skills., • Problem-solving and conflict resolution., • Strong organizational and planning skills., • Results-driven and performance-focused., • Ability to work under pressure. Key Performance Indicators (KPIs), • Sales growth (monthly and yearly)., • Project profitability., • On-time project completion rate., • Customer satisfaction scores., • Operational efficiency improvements., • Cost reduction and financial performance. Ideal Candidate ProfileWe are seeking a strong leader with a clear business vision, excellent execution skills, and a results-driven mindset. The ideal candidate will be capable of leading teams, improving operations, and driving growth in the water treatment and home remodeling industry.

• Engine & Accessory Inc

  

  Accounts Payable Specialist (NetSuite Experience)

  3 months ago

  Miami

  Job Description Position Overview Engine & Accessory, Inc. is seeking a detail-oriented and experienced Accounts Payable Specialist to take full ownership of the accounts payable process. This role is critical to maintaining accurate financial records and supporting our Controller by handling all day-to-day AP functions. The ideal candidate has hands-on experience with NetSuite and can manage the full AP cycle independently, while working within an approval structure. Key Responsibilities Accounts Payable (Primary Focus) • Process vendor invoices accurately and timely within NetSuite, • Perform 2-way and 3-way matching (PO, receipt, invoice), • Maintain and organize vendor records and documentation, • Prepare and process weekly payment runs (checks, ACH, credit cards), • Reconcile vendor statements and resolve discrepancies, • Monitor AP aging and ensure timely payments, • Communicate with vendors regarding billing issues and payment status, • Full cycle AP process, • Willing to take on other responsibilities. Process & System Accuracy • Ensure all transactions are coded correctly to pertinent GL accounts, • Assist in maintaining clean and accurate financial data in NetSuite, • Identify and help resolve inefficiencies in AP workflow, • Support internal controls and approval processes Support to Controller • Assist with month-end close related to AP accruals., • Provide reporting and backup documentation as needed, • Work under the direction of the Controller for approvals and process improvements Qualifications • Required: 2+ years of Accounts Payable experience, • Required: Hands-on experience with NetSuite, • Strong understanding of AP processes and internal controls, • Experience in a manufacturing environment preferred, • High attention to detail and accuracy, • Ability to manage high invoice volume efficiently, • Strong organizational and communication skills What We’re Looking For • Someone who can own the AP process end-to-end, • Not just data entry — someone who understands how AP impacts the business, • Comfortable working independently with minimal oversight, • Able to prioritize and keep things moving without constant direction Company Description For over 75 years, Engine & Accessory, Inc. has produced innovative products and solutions to meet the demands of our customers and their industries. From off-highway to over-the-road, our comprehensive line of equipment provides unsurpassed performance and dependability, offering solutions for a wide range of liquid transport and delivery needs. Through an extensive distribution network, our products are shipped throughout North America and around the world. Focused on the power to achieve exceptional results through exceptional equipment, our proven performance carries on to superior service and support for our customers. Today, Engine & Accessory manufactures a wide variety of off-highway, custom-built specialty chassis for aviation refueling and ground support equipment as well as other vocational markets. We also manufacture a full line of tank truck applications that include fuel delivery, vacuum, waste oil, water, fire, and just about any liquid transport or delivery need. Moving forward on the leading edge of technology and experience, Engine & Accessory will continue to enhance our product lines and design new equipment to meet our customers’ demands in an ever-changing market worldwide. For over 75 years, Engine & Accessory, Inc. has produced innovative products and solutions to meet the demands of our customers and their industries. From off-highway to over-the-road, our comprehensive line of equipment provides unsurpassed performance and dependability, offering solutions for a wide range of liquid transport and delivery needs. Through an extensive distribution network, our products are shipped throughout North America and around the world. Focused on the power to achieve exceptional results through exceptional equipment, our proven performance carries on to superior service and support for our customers.\r\nToday, Engine & Accessory manufactures a wide variety of off-highway, custom-built specialty chassis for aviation refueling and ground support equipment as well as other vocational markets.\r\nWe also manufacture a full line of tank truck applications that include fuel delivery, vacuum, waste oil, water, fire, and just about any liquid transport or delivery need.\r\nMoving forward on the leading edge of technology and experience, Engine & Accessory will continue to enhance our product lines and design new equipment to meet our customers’ demands in an ever-changing market worldwide.