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• The United States Secret Service

  

  Police Officer (Secret Service Police), $75,000 Recruitment Incentive

  hace 12 días

  New York

  NOTE: This position must be performed in Washington, DC so relocation to Washington, DC will be required. Recruitment Incentive: Applicants may be eligible for a $75,000 recruitment incentive in accordance with regulatory requirements. Click apply to view full details and eligibility of this recruitment incentive. At their core, those who join the Secret Service are courageous, intelligent, strong and determined. A diverse team capable of balancing our investigative mission and fulfilling our protective legacy. Proven to be worthy of trust and confidence. Be tomorrow's Secret Service. Duties During the course of their careers, Secret Service Police carry out assignments in protection. Duties include: • Providing protection for The White House Complex, The Vice President's Residence, The Main Treasury Building and Annex, and foreign diplomatic missions and embassies in the Washington, D.C. area., • Traveling in support of the Presidential, Vice Presidential, and foreign heads of state/government missions., • Enforcing mandated protective responsibilities as described under Title 18, United States Code, Section 3056A. Requirements • U.S. citizenship is required., • Possess a current valid U.S. driver's license., • Must be at least 21 years old at the time of application and under 40 at referral. Exceptions may apply for those with current or prior service in federal law enforcement positions covered by special retirement provisions. The Secret Service has determined that age is essential to the performance of this position., • Carry and use a firearm. Maintaining firearm proficiency is also mandatory., • Possess uncorrected visual acuity of no worse than 20/100 binocular. Possess corrected visual acuity of 20/20 or better in each eye., • Hearing loss, as measured by an audiometer, must not exceed 25 decibels (A.S.A. or equivalent I.S.O.) in either ear in the 500, 1000, and 2000 Hz ranges. Applicants must be able to hear the whispered voice at 15 feet with each ear without the use of a hearing aid., • Submit to a drug test prior to your appointment and random drug testing while you occupy the position., • Complete 12 weeks of intensive training at the Federal Law Enforcement Training Center (FLETC) in Glynco, GA or Artesia, NM and 17 weeks of specialized training at the James J. Rowley Training Center in Laurel, MD., • Certify that you have registered with the Selective Service System or are exempt from having to do so, if you are a male applicant born after December 31, 1959.

• Done Right Hood & Fire Safety

  

  Accounts Receivable Specialist

  hace 18 días

  New York

  Job Description Job Summary: We are seeking a highly skilled and detail-oriented Staff Accountant with strong proficiency in QuickBooks to join our finance team. The ideal candidate will be responsible for managing all aspects of the accounts payable and accounts recievable process, ensuring that company bills are paid accurately and on time. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment. In addition, the candidate will assist with the preparation of accurate and timely reconciliations and support the overall financial health of the organization. The ideal candidate will possess strong analytical skills, attention to detail, and a solid understanding of accounting principles. Key Responsibilities: • Maintain and reconcile the general ledger using QuickBooks., • Assist in maintaining and reconciling the general ledger., • Prepare and enter monthly journal entries., • Reconcile balance sheet accounts and ensure their accuracy., • Perform bank and credit card reconciliations., • Reconcile inter-company transactions and accounts., • Process and verify invoices, ensuring accuracy and compliance with company policies and procedures., • Match purchase orders, receiving reports, and vendor invoices to ensure that all figures are correct and properly authorized., • Enter and upload invoices into the accounting system., • Prepare, verify, and process payment runs, including checks, Zelle, ACH, and wire transfers., • Monitor accounts to ensure timely payments and communicate with vendors regarding outstanding balances and payment issues., • Reconcile account statements and resolve discrepancies between vendor invoices and company records., • Maintain accurate and organized accounts payable records, including filing and document management., • Assist in month-end closing processes by preparing journal entries, account reconciliations, and supporting schedules., • Prepare and process 1099s and ensure compliance with all tax regulations., • Collaborate with other departments and provide support as needed for special projects and audits., • Continuously seek to improve accounts payable processes and contribute to team efficiency initiatives. Qualifications: • Education: Bachelor's degree in Accounting, Finance, Business Administration, or related field or equivalent experience., • Experience: 3 years of relevant accounting experience, with a strong focus on QuickBooks., • Proficiency in QuickBooks is mandatory., • Strong knowledge of accounts payable processes and accounting principles., • Proficiency in Microsoft Office, especially Excel., • Excellent attention to detail and accuracy in data entry and reporting., • Strong analytical and problem-solving skills., • Excellent communication and interpersonal skills., • Ability to manage workload and meet deadlines in a fast-paced environment., • High degree of integrity and confidentiality. Working Conditions: • Full-time position, Monday to Friday., • Office-based role Job Type: Full-time Benefits: • Commuter assistance, • Dental insurance, • Health insurance, • Paid sick time, • Vision insurance Experience: • QuickBooks: 3 years (Required) Ability to Commute: • Brooklyn, NY 11207 (Required) Powered by JazzHR bXqy3KRDOb

• AMS Staffing, Inc.

  

  Billing Coordinator- 3616568

  hace 8 días

  New York

  Job Description Job Title: Billing Coordinator Location: New York NY 10036 Salary/Payrate: $75K-$95K annually and AWESOME benefits!!! Work Environment: Hybrid (2 days WFH after ramp up period - Wednesday are mandatory in-office) Term: Permanent / Fulltime Bachelor’s degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION Billing Coordinator supports the firm’s billing operations by assisting with the preparation, review, and processing of client invoices in a timely and accurate manner. This role works closely with attorneys, legal assistants, and the finance team to ensure billing guidelines are followed, time entries are complete, and client matter information is maintained accurately. The ideal candidate is detail-oriented, organized, and eager to develop a strong understanding of legal billing processes, client service expectations, and law firm financial systems. ESSENTIAL DUTIES AND RESPONSIBILITIES: • Prepare monthly and ad hoc proformas and bills for billing attorney review and approval, with emphasis on accuracy and timeliness., • Edit and finalize client invoices upon receipt., • Process monthly electronic billing as per client guidelines to e-billing websites (Serengeti, Datacert, TyMetrix 360, Collaborati, Ascent DoeLegal, Legal Precision, Corridor, etc.), • Responsible for monitoring and adhering to client guidelines., • Provide management with updated billing forecast on a weekly basis., • Contact assigned billing attorneys regularly in an effort to keep communication open regarding billing frequency, special requirements as stated in guidelines and any unusual billing instructions., • Provide accurate client information as requested by attorneys and legal assistants., • Support the billing team by monitoring the accounting and billing inboxes and responding to ad hoc requests in a timely manner., • Support day-to-day billing operations and assist the team with additional tasks as needed., • Back up to timekeeper review, new matter/client processes, • Extensive interaction with Client Services Analyst and Collections Coordinators to share information regarding changes to client billing guidelines, invoices or electronic billing statuses., • Report any existing or potential issues to department management., • Support all initiatives to achieve periodic billing targets and achieve firm objectives., • Work on additional projects/assignments designated by management., • Responsible for actioning all e-billing issues for assigned attorneys which include but are not limited to reductions, rejections and requests for accruals and budgets., • Pull electronic expense backup as appropriate., • Support the billing team by monitoring the accounting and billing inboxes and responding to ad hoc requests in a timely manner. QUALIFICATIONS, SKILLS AND COMPETENCIES: • Service oriented, self-motivated individual who consistently performs with a high sense of urgency and pride in product., • Must be able to manage multiple competing deadlines and prioritize work accordingly., • Ability to work both independently and as part of a team with minimal supervision., • Up to 3 years of experience billing / e-billing in high volume, fast-paced environment., • Capable of exceeding expectations of internal and external clients on a regular basis., • Experience with Elite 3E software helpful, but not critical., • Demonstrated understanding of complex billing and / or e-billing systems is desirable., • Microsoft Excel and Microsoft Office Products. Excellent communication and interpersonal skills, both oral and written, and an ability to establish and maintain relationships with partners, attorneys, staff, clients, and third party vendors.

• KAHANA & FELD LLP

  

  Legal Billing Specialist

  hace 11 días

  New York

  Job DescriptionDescription: The Legal Billing Specialist is responsible for the timely, accurate, and compliant preparation, submission, and management of client invoices. This role ensures adherence to firm billing policies, client outside counsel guidelines, and electronic billing (eBilling) requirements. The Legal Billing Specialist serves as a key liaison between attorneys, legal staff, clients, and third-party payers to resolve billing issues, monitor invoice status, and support the firm's revenue cycle by facilitating prompt billing and payment. Duties and Responsibilities • Review, analyze, and verify the accuracy of client invoices and supporting documentation prior to submission., • Prepare, generate, and distribute client invoices in accordance with firm standards and client-specific billing requirements., • Ensure invoices comply with firm policies, client outside counsel guidelines (OCGs), and eBilling requirements., • Submit invoices through BillBlast and various client/vendor eBilling portals., • Monitor invoice status, approvals, rejections, reductions, and payment activity through BillBlast and eBilling systems., • Research, identify, and resolve invoice rejections, billing discrepancies, and payment issues., • Maintain communication with attorneys regarding billing compliance and billing status., • Respond promptly and professionally to billing inquiries., • Prepare account analyses and monthly billing reports., • Maintain organized and accurate billing records and supporting documentation., • Assist with month-end billing activities., • Support special projects and other duties as assigned. Qualifications & Skills • At least 3 years of legal billing experience, preferably within a law firm or professional services environment., • High School Diploma or equivalent required, Associate or Bachelor’s degree preferred., • Experience using Aderant/3e or similar legal billing software preferred., • Experience with electronic billing platforms (BillBlast) and vendor billing portals., • Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook., • Strong understanding of legal billing processes, client billing guidelines, and invoice compliance requirements., • Excellent analytical, problem-solving and organizational skills with exceptional attention to detail., • Ability to prioritize multiple deadlines and work effectively in a fast-paced environment., • Ability to work independently while contributing effectively as a member of the Finance team., • Excellent communication and relationship management abilities., • Strong analytical, organizational, and problem-solving skills. This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Equal Opportunity Employer Kahana Feld provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Job Type Full-Time, Non-Exempt Supervisory Responsibilities None Work Location Hybrid Work Schedule 8:30am - 5:30pm Monday-Friday. Occasional weekends and holidays Hourly Rate $34.00 - $37.00 / hour Physical Requirements Primarily sedentary work. Exerting up to 40 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, and/or drive a vehicle to deliver and pick up materials. Work can be performed with or without accommodations. Travel 5 – 10% domestic travel by ground and or air, dependent on firm needs Requirements:

• The Rockridge Group

  

  Billing Coordinator

  hace 8 días

  New York

  Job Description Title: Billing Coordinator The Billing Coordinator will be responsible for reviewing and verifying client contracts in accordance with Company X policies and procedures. The candidate will need to understand the Sales and Billing processes to ensure timely and accurate processing of Contracts, Change Notifications & credit/debit memos for client invoice processing. Responsibilities: • Ensure that sales contracts are entered accurately and downloaded properly into AS400 billing system, • Review contracts to make sure all mandatory fields are completed accurately, • Collaborate and work directly with the sales teams on all contract related issues, • Ensure customers are billed correctly and timely for contracted services, • Resolve issues and contracts changes requested by clients, • Ensure any debit/credit memos processed for changes are done accurately and timely, • Work directly with A/P, A/R, Credit & Collections Team on resolving any invoicing issues Requirements:, • Proven experience as billing coordinator or similar position, • Bachelor's Degree, • Proficient in MS office and data entry; working knowledge of ERP software is a plus, • Comfortable with mathematics and financial data, • Excellent communication and interpersonal skills, • Great attention to detail, • Excellent ability to organize and coordinate tasks, • Ability to work in a fast paced environment, • Must be a team player and able to work independently

• First Student

  

  Sr Dispatcher

  hace 23 días

  New York

  Job DescriptionSenior Dispatcher - Brooklyn, NYFirst Student is now hiring a Senior Dispatcher for our Brooklyn, NY location! Pay: $25.00 per hour Schedule: Full-time, Monday-Friday Are you organized, decisive, and comfortable keeping multiple moving parts on track? As a Senior Dispatcher, you will play a key role in keeping Brooklyn's daily transportation operation running safely and on time. You will coordinate routes, support drivers, resolve service issues, and help lead the dispatch function during busy morning and afternoon operations. Why join First Student as a Senior Dispatcher? • $25.00 per hour, • Full-time, Monday-Friday schedule, • Consistent, year-round work, • Medical, dental, vision, and 401(k) benefits, • Paid holidays and vacation time, • Career advancement opportunities, • Employee Assistance Program, • Employee discounts through PerkSpotWhat You'll Do, • Lead daily routing, scheduling, and dispatch operations., • Assign drivers and monitors to routes and oversee route bidding when applicable., • Keep service moving by responding to open routes, absences, delays, breakdowns, and last-minute changes., • Provide drivers with accurate route and passenger information., • Review route changes and maintain required documentation., • Monitor route hours and make adjustments to improve productivity and reduce overtime., • Maintain accurate dispatch logs covering vehicle status, replacements, late buses, accidents, and service disruptions., • Ensure morning and afternoon routes are properly dry-run before service begins., • Broadcast daily safety messages and reinforce First Student's Safety First culture., • Collect pre-trip inspection reports and communicate repair needs to the maintenance team., • Partner with the Shop Manager to coordinate preventive maintenance, breakdown response, and fleet concerns., • Open or close the location and manage driver call-outs as assigned., • Support drivers, school personnel, families, and customers with timely and professional communication.What We're Looking For, • High school diploma or equivalent., • Five to seven years of relevant experience., • Previous dispatch, routing, terminal operations, or professional-driving experience., • Strong communication, customer-service, computer, and problem-solving skills., • Ability to stay calm, organized, and decisive in a fast-moving environment., • Knowledge of radio-dispatch equipment., • Appropriate vehicle license preferred. Take the lead in keeping Brooklyn moving. Join First Student and help deliver safe, dependable transportation every day. First for a reason: At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer. In the state of Washington, all technician and driving positions, including but not limited to van drivers and any other position requiring employees to drive a company-owned vehicle, are considered safety-sensitive and are therefore subject to drug and alcohol testing, including cannabis. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. First is also committed to providing a drug-free workplace. First will consider for employment qualified applicants with criminal histories consistent with the requirements of the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Ordinance, and any other fair chance law. Philadelphia's Fair Criminal Record Screening Standards Ordinance Poster is at this link or upon request https://www.phila.gov/media/20210423160847/Fair-Chance-Hiring-law-poster.pdf.

• Cross-Fire and Security Co., Inc.

  

  Project Billing Specialist

  hace 5 días

  New York

  Job Description Altus Fire & Life Safety is a full-service fire and life safety services platform. We offer a complete suite of solutions, from the design, engineering, installation, and servicing of state-of-the-art fire and life safety systems to training, consulting, crisis management and business continuity services. Cross Fire, part of the Altus Fire & Life Safety family of companies, located in Long Island City, NY is looking for a Project Billing Specialist to join our team! The Project Billing Specialist is responsible for the complete project billing cycle, including the preparation, review, and processing of invoices, while managing Accounts Receivable activities to ensure timely collections and accurate cash application. This position serves as the financial liaison between Project Management, Operations, Sales, and Finance to ensure billing accurately reflects project progress, labor, materials, change orders, service work, and contractual obligations. The ideal candidate possesses a strong understanding of construction billing, project accounting principles, AIA billing, and GAAP. Experience using NetSuite and ServiceTrade is strongly preferred, along with knowledge of the fire alarm, life safety, electrical, or specialty construction industry. Salary Range: $32.00/hour - $40.00/hourResponsibilitiesProject Billing • Prepare, review, and process project invoices utilizing NetSuite and ServiceTrade., • Ensure invoices accurately reflect work completed, labor, materials, equipment, subcontractor costs, and approved change orders., • Prepare progress billings, milestone billings, recurring service invoices, time and material billings, and contract billings., • Prepare and manage AIA G702/G703 Applications for Payment, Schedule of Values, retainage, and other construction billing documentation., • Review project documentation to ensure all billable work has been captured prior to invoicing., • Collaborate with Project Managers and Operations to ensure billing aligns with project status, contract requirements, and customer expectations., • Monitor work-in-progress (WIP) and assist in identifying billable work that has not yet been invoiced., • Support revenue recognition by ensuring invoices are issued timely and accurately in accordance with GAAP and company policies., • Assist in resolving billing discrepancies, customer inquiries, and invoice revisions.Accounts Receivable, • Manage the Accounts Receivable portfolio and monitor aging reports., • Follow up on outstanding invoices to ensure timely collection of payments., • Apply customer payments accurately and reconcile customer accounts., • Research and resolve payment discrepancies, short pays, deductions, and disputed invoices., • Prepare customer account reconciliations and statements., • Partner with customers and internal departments to resolve billing and payment issues efficiently., • Escalate delinquent accounts as appropriate while maintaining positive customer relationships., • Assist with month-end Accounts Receivable reconciliations and reporting.Financial & Operational Support, • Maintain accurate billing records and supporting documentation., • Ensure compliance with contract terms, customer billing requirements, and company policies., • Assist with monthly financial close activities related to project billing and Accounts Receivable., • Analyze billing trends and recommend process improvements to increase efficiency and accuracy., • Maintain strong working relationships with Project Managers, Sales, Service, Operations, and Finance., • Support continuous improvement initiatives involving NetSuite, ServiceTrade, and billing workflows.Required SkillsRequired, • Minimum of five (5) years of experience in project billing, construction billing, or Accounts Receivable within a project-based environment., • Experience utilizing NetSuite ERP., • Experience using ServiceTrade or similar field service management software., • Working knowledge of Generally Accepted Accounting Principles (GAAP)., • Knowledge of AIA billing, progress billing, Schedule of Values, retainage, and construction invoicing., • Understanding of project accounting concepts and job costing., • Strong analytical, organizational, and problem-solving skills., • Advanced proficiency in Microsoft Excel., • Excellent verbal and written communication skills., • Ability to manage multiple priorities while meeting strict deadlines.Preferred, • Bachelor's degree in Accounting, Finance, Business Administration, Construction Management, or a related field preferred. Equivalent experience will be considered., • Experience in the Fire Alarm, Life Safety, Security, Electrical, Mechanical, or Specialty Construction industry., • Experience with New York City public and private construction projects., • Knowledge of union construction environments and certified payroll processes.